Grant Specialist II

Virgin Islands Water & Power Authority; Charlotte Amalie (United States Virgin Islands); On-site; USD 65,000 - 85,000; Full time

Job summary

Virgin Islands Water & Power Authority is seeking a Grant Compliance Analyst to review and monitor grant programs, ensuring adherence to federal and local requirements. You will analyze financials, track audits, and support process improvements within a dynamic regulatory landscape.

The role involves training staff, reviewing contracts for federally funded work, and maintaining audit-ready records. Strong analytical and communication skills are essential for success in a fast-paced environment.

Qualifications

• Knowledge of local and federal regulations governing federally funded grant programs.
• Knowledge of federal compliance requirements.
• Minimum 1 year grant administration experience.
• Strong analytical, decision-making, and problem-solving abilities.
• Excellent verbal, interpersonal and written communication skills.

Responsibilities

• Review, analyze, and evaluate grant program activity for compliance with requirements and GAAP.
• Monitor compliance with rate-related regulatory requirements and debt covenants.
• Track audit findings and recommendations; propose improvements.
• Assist in developing and implementing grant processes, documentation and requirements.
• Assist in training internal customers in grant management and compliance.
• Review contracts for federally funded projects to ensure scope is met.
• Ensure vendors adhere to federal policies, reimbursement policies, and contract terms.
• Review grant-related financial transactions prior to accounting entry.
• Conduct advanced data analysis of invoices, create reports and forecasts for project progress.

Skills

Grant administration

Regulatory compliance

Data analysis

Communication skills

Independent work

Microsoft Office

Education

Bachelor's degree in Business Administration / Accounting / Finance / Public Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Essential Duties and Responsibilities

• Review, analyze, and evaluate grant program activity to ensure compliance with grant program requirements, local and federal procurement standards, generally accepted accounting principles, as well as program standards and procedures.
• Monitor compliance with rate related regulatory requirements and debt covenants.
• Monitor and track all audit findings and recommendations. Propose additional recommendation to improve process.
• Assist in the development and implementation of new or revised grant processes, documentation and requirement.
• Assist in the training of internal customers in the topic of grant management and compliance.
• Review contracts related to federally funded projects to ensure they are completed according to the approved Scope of Work.
• Ensure that vendors adhere to federal compliance policies, reimbursement policies, and contract compliance.
• Review grant related financial transactions prior to entry in the accounting system.
• Conduct advanced data analysis of invoices to include trends and forecasts, create reports, and spreadsheets on project activities in order to track each projects progress and make recommendations for changes to management.
• Respond accurately, courteously and timely to phone and written correspondence with appropriate follow up as necessary.
• Monitor and report pertinent issues and information to management for awareness, knowledge, and actions.
• Conduct preliminary review of work completed, process improvement recommendations or compliance anomalies identified by the Grants Specialist I. Escalate information to the Grants Manager for action and resolution.
• Accurately prepare and maintain records, files, and reports for audit purposes.

Required Knowledge, Skills and Abilities

• A working knowledge of local and federal regulations governing federally funding grant programs
• A working knowledge of federal compliance requirements
• Minimum of 1-year previous grant administration experience
• Demonstrated ability to work independently with minimal supervision
• Computer literate including advanced usage of Microsoft Word, Excel, Power Point, and Outlook
• Excellent verbal, interpersonal and written communication skills
• Ability to work in a fast-paced environment
• Strong analytical, decision-making, and problem-solving capabilities

Education and Experience

Bachelors Degree from an accredited college or university in Business Administration, Accounting, Finance, or Public Administration or a bachelors degree plus 3- 5 years of commensurate experience in those fields.