Grant Program Specialist

American Dental Association, Inc.; Chicago (IL); On-site; USD 66,000 - 82,000; Full time

Benefits offered by this job

Hybrid Work Schedule (2-3 days from/at

Ample Paid time off

401(k)

Life insurance

Pet Insurance

Student Loan Refinance

Volunteer time off

Job summary

The American Dental Association is seeking a Grant Program Specialist in Chicago to coordinate and administer grant-funded public health initiatives that advance evidence-based practices in infection prevention, patient safety, and antibiotic stewardship in dentistry.

You will work with ADA staff, subject matter experts, consultants, partner organizations, and federal agencies to manage day-to-day activities, monitor outcomes, ensure compliance, and support budgeting and reporting.

Qualifications

• Bachelor's degree or experience in lieu of degree.
• 3 years of project or grant administration experience in public health or nonprofit sector.
• Database management and Excel spreadsheet knowledge for budgetary management.
• Excellent project management, time management, interpersonal, oral/written communications, proofreading, multitasking, and customer service skills.
• Must be deadline driven with excellent attention to detail.
• Able to work with all levels within the Association and with volunteers.
• Proficiency in Microsoft Office, Forms, SharePoint, Outlook, Teams or virtual meetings, and Trello or similar PM software.
• Travel once per year, 1-3 nights per trip to attend conferences.
• Position may require more than the standard number of hours of work within a work week.
• Nice to Have: Experience in dental field.

Responsibilities

• Coordinate, plan, implement, and administer grant-funded public health initiatives advancing infection prevention, patient safety, and antibiotic stewardship in dentistry.
• Serve as central resource for project management, stakeholder engagement, grant compliance, reporting, and operational support.
• Manage day-to-day project activities, facilitate cross-functional collaboration, monitor deliverables and performance measures, and support budget tracking and reporting.
• Ensure grant-funded programs are implemented effectively, on schedule, and in compliance with federal requirements.

Skills

Project management

Database management

Budget management

Time management

Communication skills

Attention to detail

Customer service

Interpersonal skills

Collaboration

Travel readiness

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

SharePoint

Outlook

Teams

Trello

Project management software

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

Locations

Chicago Office Chicago, IL 60611, USA

• Pay or shift range: $65,637 USD to $82,046.25 USD Starting offer is based on candidate's relevant experience and qualifications as well as market and business considerations.
• Practice Institute
• Full-Time
• Requisition #: PRACT001883

Description

Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located in one of Chicago’s most iconic buildings, designed by a world-renowned architectural firm, and is close to public transportation. With more than 350 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Boston area.

We were named a 2024 Best-in-Class Employer by Gallagher and Top Workplace by the Chicago Tribune in 2019 and 2021!Come join our team!

Job Responsibilities:

The Grant Program Specialist is responsible for coordinating, planning, implementation, and administration of grant-funded public health initiatives that advance evidence-based practices in infection prevention, patient safety, and antibiotic stewardship within dentistry. This role serves as a central resource for project management, stakeholder engagement, grant compliance, reporting, and operational support, ensuring the successful execution of program objectives and measurable public health outcomes.

Working closely with ADA staff, subject matter experts, consultants, partner organizations, and federal agencies, the Program Coordinator manages day-to-day project activities, facilitates cross-functional collaboration, monitors deliverables and performance measures, and supports budget tracking and reporting requirements. The position plays a critical role in ensuring grant-funded programs are implemented effectively, on schedule, and in compliance with federal requirements.

This position is grant funded.

Must Have:

• Bachelor's degree or experience in lieu of degree
• 3 years of project or grant administration experience (or 7 years in lieu of a degree) in public health, health administration, healthcare management, business administration, or the nonprofit sector
• Database management and Excel spreadsheet knowledge for budgetary management
• Excellent project management, time management, interpersonal, oral/written communications, proofreading, multi-tasking, and customer service skills
• Must be deadline driven, have excellent attention to detail, and accuracy
• Able to work with all levels within the Association and with volunteers
• Proficiency in Microsoft Office, Forms, SharePoint, Outlook, Teams or Virtual meeting, Project Management software, i.e. Trello
• Travel once per year, 1-3 nights per trip to attend conferences
• Position may require more than the standard number of hours of work within a work week

Nice to Have:

• Experience in dental field

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2-3 days from home)
• Ample Paid time off
• 401(k)
• Flexible Spending Account
• Life insurance
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

The ADA values a variety of backgrounds and experiences and is committed to providing equal employment opportunities to qualified job candidates. The ADA is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status or any other characteristic.

The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [e-mail]

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.