Grant & Fiscal Coordinator for Civic Engagement

James Madison University; Harrisonburg (VA); Vor Ort; USD 45.000 - 48.000; Vollzeit

Benefits dieser Stelle

Generous Leave

Comprehensive Health Coverage

Retirement Options

Employee Well-Being

Tuition Waiver Program

Zusammenfassung

James Madison University is seeking an Administrative Coordinator to support the Madison Center for Civic Engagement. The role covers grant administration, budgeting, and program support within a fast-paced, collaborative environment.

The position involves coordinating grants, assisting with payroll for student Democracy Fellows, and ensuring smooth day-to-day operations in Alger Hall. This grant-funded, full-time role requires strong organization and cross-team coordination.

Qualifikationen

• Superior organizational skills to manage calendars, priorities, and multiple projects.
• Experience in managing department budgets.
• Experience in managing external grant budgets.
• Experience with hiring, employment processing, and time sheet tracking for large departments.
• Experience planning and executing meetings, including agenda setting, materials preparation, and follow-up tracking.
• Ability to work independently, make decisions under pressure, and adapt to changing circumstances.

Aufgaben

• Coordinate grant functions for the Madison Center's grants, including those from the US Department of Education.
• Ensure all expense reports and reconciliations are completed and submitted in a timely and correct manner.
• Handle all record keeping for the grants.
• Coordinate with the Office of Sponsored Programs for grant reporting.
• Manage invoices from sub-awardees and contractors to ensure timely payment and reconciliation.
• Coordinate monthly meetings for grant programming through calendar invites and announcements.
• Coordinate logistics for virtual deliberative pedagogy and facilitation training workshops via Zoom.
• Coordinate biannual meeting logistics and materials.
• Lead logistics for anchor campus meetings and coordinate assessment reporting.
• Coordinate hiring paperwork and student payroll processes.
• Place orders using SPCC and reconcile charges.
• Other duties as assigned

Kenntnisse

Superior organizational skills

Budget management

Grant budgeting

Hiring, payroll & time tracking

Meeting planning & follow-up

Independent decision making

Tools

Excel

Qualtrics

MS Teams

BeInvolved

Cayuse

PageUp

PeopleSoft

EMS

Fundriver

AcademicWorks

Chrome River

Jobbeschreibung

James Madison University is seeking an Administrative Coordinator to support the Madison Center for Civic Engagement. The role covers grant administration, budgeting, and program support within a fast-paced, collaborative environment.

The position involves coordinating grants, assisting with payroll for student Democracy Fellows, and ensuring smooth day-to-day operations in Alger Hall. This grant-funded, full-time role requires strong organization and cross-team coordination.