Grant Finance Coordinator

CAIR California; Anaheim (CA); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical and dental insurance

401(k) retirement plan

Paid holidays

Paid time off

Professional development

Job summary

CAIR-CA is seeking a Grants Finance Coordinator in Anaheim, CA to manage grants from invoicing to reporting. You will maintain grant data, prepare invoices, and support audits while coordinating with program staff and funders to ensure compliance.

You will generate reports, track spend, and assist in reconciliations. The role offers hybrid work and benefits, with a focus on accurate financial records and responsible grant administration.

Qualifications

• Two years of relevant professional experience in a related field.
• Familiarity with Grant tracking software and the Microsoft Office Suite.
• Intermediate or higher proficiency in Excel.
• Professional integrity and ability to maintain confidentiality of sensitive data.
• Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines.
• Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment.
• Availability for occasional evening and weekend hours, with some local travel.

Responsibilities

• Maintain the grant database which contains high level administrative grant information.
• Generate and analyze reports using grant tracking software, as requested by leadership and program staff.
• Gather and organize data for grant invoicing which requires communication and follow-up with multiple offices within CAIR-CA as well as external organizations.
• Prepare and submit accurate grant invoices to funders in compliance with grant terms, following internal review and approval processes.
• Prepare, review, and submit payment requests for subawardees, ensuring accuracy, completeness, and timely processing.
• Provide accounting department with updated billing and invoice information to reflect accurate records.
• Maintain complete invoicing files and supporting documentation, ensuring records are organized and readily available for monitoring, audits, and compliance reviews.
• Maintain monthly grant reporting information and tracking spreadsheets along with due dates as well as billing requirements for assigned grants.
• Support the reconciliation process between expense tracking spreadsheets and the accounting system to ensure accuracy and completion.
• Support program leads in pulling spenddown reports.
• Maintain up-to-date grant tracking spreadsheets, including fiscal data and time & effort reporting for audit and compliance purposes.
• General bookkeeping and accounting tasks include maintaining related documentation.
• Review, track, and compile grant expenditures from accounting and expense management systems, ensuring costs are appropriately documented and reported on grant invoices and financial reports.
• Prepare grant financial reports for Local Governance Board and executive staff.
• Participate in special projects and perform other finance, grants management, and compliance-related duties as assigned.

Skills

Grant tracking software

Excel

Data confidentiality

Organization

Independent work

Deadline-driven

Flexibility

Evening/weekend availability

Education

Bachelor's degree in accounting, finance, or business

Tools

Microsoft Office Suite

Job description

The Opportunity

Position Title: Grants Finance Coordinator

Department: Finance

Location: Anaheim, CA

Reports To: Finance Manager

Classification: Non-Exempt

Status: Full-Time

Compensation: $28.16-$35.20/hourly commensurate with skills and experience

Join the team behind the mission

Every day, people across California turn to the Council on American-Islamic Relations, California (CAIR-CA) when they face discrimination, threats to their civil rights, or challenges to their freedom to practice their faith. As the largest Muslim civil rights and advocacy organization in California, we protect constitutional rights, advance justice, and empower communities through legal advocacy, public policy, civic engagement, and education.

Since 1994, that work has been made possible by a dedicated team committed to serving individuals, families, and communities across California. Behind every case, campaign, and initiative are people working together to create meaningful change.

Whether you serve clients directly or support our mission behind the scenes, your work helps build a more just, inclusive, and equitable California.

Why CAIR-CA

Meaningful Work: Your work directly contributes to protecting civil rights, advancing justice, and strengthening communities throughout California.

Collaborative Culture: Team members value respect, teamwork, innovation, and continuous learning.

Professional Growth: We support your development through mentorship and opportunities to expand your skills and impact.

Purpose-Driven Environment: Colleagues create meaningful change and serve communities with dedication and integrity.

Statewide Impact: No matter your role, your contributions advance CAIR-CA's mission and create lasting impact throughout California.

How You'll Make an Impact

The Grants Finance Coordinator will report directly to the CAIR-CA Finance Manager and is primarily responsible for a wide variety of duties:

In this role, you will do the following:

• Maintain the grant database which contains high level administrative grant information.
• Generate and analyze reports using grant tracking software, as requested by leadership and program staff.
• Gather and organize data for grant invoicing which requires communication and follow-up with multiple offices within CAIR-CA as well as external organizations.
• Prepare and submit accurate grant invoices to funders in compliance with grant terms, following internal review and approval processes.
• Prepare, review, and submit payment requests for subawardees, ensuring accuracy, completeness, and timely processing.
• Provide accounting department with updated billing and invoice information to reflect accurate records.
• Maintain complete invoicing files and supporting documentation, ensuring records are organized and readily available for monitoring, audits, and compliance reviews.
• Maintain monthly grant reporting information and tracking spreadsheets along with due dates as well as billing requirements for assigned grants.
• Support the reconciliation process between expense tracking spreadsheets and the accounting system to ensure accuracy and completion.
• Support program leads in pulling spenddown reports.
• Maintain up-to-date grant tracking spreadsheets, including fiscal data and time & effort reporting for audit and compliance purposes.
• General bookkeeping and accounting tasks include maintaining related documentation.
• Review, track, and compile grant expenditures from accounting and expense management systems, ensuring costs are appropriately documented and reported on grant invoices and financial reports.
• Prepare grant financial reports for Local Governance Board and executive staff.
• Participate in special projects and perform other finance, grants management, and compliance-related duties as assigned.

Other duties as assigned, dependent on organizational needs and employee skills. All CAIR staff are required to assist in general duties such as answering phones, weekly outreach, and other office tasks.

What You Bring

Required Qualifications

• Two years of relevant professional experience in a related field.
• Familiarity with, Instrumentl or other grant tracking software and the Microsoft Office Suite.
• Intermediate or higher proficiency in Excel.
• Professional integrity and ability to maintain confidentiality of sensitive data.
• Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines.
• Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment.
• Availability for occasional evening and weekend hours, with some local travel.

Preferred Qualifications

• Bachelor's degree in accounting, finance, business.
• Experience working for a nonprofit organization, particularly managing government or foundation grants.
• Familiarity with Generally Accepted Accounting Principles (GAAP) preferred.

What You'll Gain

At CAIR-CA, we believe our employees are essential to advancing our mission. We strive to provide a workplace where employees can grow professionally while doing meaningful work.

Depending on eligibility, our benefits include:

• Competitive Compensation
• Hybrid Work Schedules
• Generous Time Off: 12 Paid Holidays, 10 Sick Days, and 12 Vacation Days
• Comprehensive Benefits:
  • 100% employer-paid medical and dental insurance for employees and dependents
  • 401(k) retirement plan with employer match
• Perks:
  • Professional development opportunities
  • Paid parental leave
  • Employee Assistance Program
  • Sabbatical Leave

Equal Opportunity Employer

CAIR-CA is an equal opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.

Empowering American Muslims. Protecting Civil Rights. Promoting Justice.