Grant & Development Coordinator

J. Murphy & Associates; Minneapolis (MN); On-site; USD 68,000 - 73,000; Full time

Benefits offered by this job

Bonus program

ESST/PTO accrual

IRA participation

Life Insurance

Healthcare reimbursement

Job summary

J. Murphy & Associates is seeking a Grant & Development Coordinator to join our in-office team in Minneapolis. This full-time role focuses on managing grant calendars, developing proposals, and coordinating communications with funders and internal staff.

You will prepare grant proposals, track budgets, and support reporting requirements while collaborating with development writers and clients to ensure timely, high-quality submissions. Strong writing and organizational skills are essential.

Qualifications

• Bachelor's degree or equivalent work experience.
• 3–5 years of development writing experience; grant writing/fundraising experience preferred.
• Strong attention to detail, problem solving, and flexibility in assignments.
• Organizational skills: multi-tasking, prioritization, data maintenance, deadlines.
• Excellent writing/editing/drafting, research, and information compilation.
• Excellent interpersonal communication and ability to work independently or with teams.

Responsibilities

• Develop grant calendars, reports, trackers, and quarterly snapshots with managers and coordinators.
• Identify funding sources for clients and contact funders or arrange meetings.
• Prepare grant proposals and attachments, including LOIs and online submissions.
• Write reports, letters, and grant-related communications with strong grammar and clarity.
• Ensure budgets and attachments used in grants are current and approved.
• Create grant templates and collaborate with grant writers for input and edits.
• Maintain progress reporting and funder communications as required.
• Handle admin tasks: meeting setup, summaries, and file organization.

Skills

Grant writing

Editing

Attention to detail

Multitasking

Interpersonal communication

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Excel

Job description

Grant & Development Coordinator

Full time: 37-40 hours a week

Reports to: Development Manager or Development Director

$68,000 - $73,000 per year

*This is an in-office position*

Key Responsibilities: Clients

• Manage monthly overall/grant report plan


• Work directly with other managers and development coordinators to develop grant calendars, reports, grant trackers, and quarterly snapshots


• Identify likely funding sources for (assigned) clients, and call foundation or government program representatives or set up meetings when needed

Key Responsibilities: Writing/Editing/Research/Funder

• Research potential funders, including reviewing fit, identifying guidelines and updating deadline, and attachments information


• Process all funding updates; receive and input donation information (including contact info and date of receipt) in client calendars and funding report spreadsheets


• Prepare grant proposals for general operating and programmatic support


• Compile, write and edit applications, letters and queries exhibiting strong expository writing skills and a high-level command of grammar and spelling


• Review assignments to determine potential fit and argument, paying attention to guidelines and past funded proposals.


• Write online submissions, LORs, LOIs, and outreach in response to project and sponsorship requests


• Prepare attachments to grant proposals, 2nd signer process


• Write reports, synthesizing data to support them


• Create grant templates


• Work with grant writers and client for input and edits on grants


• Responsible for attaining the most current and approved budget (and attachments) to be sent with any grant


• Prepare planning documents for grant reporting


• As needed ensure that JMA staff maintains contact with funders


• Manage the process of providing progress reports when required (as assigned)


• Outreach to funders


• Program, project pitch

Key Responsibilities: Internal

• Save documentation (both in paper and electronic form) as relevant for grant, compliance and JMA related tasks


• Be available to staff to provide input and review throughout the grant process - from assignment to submission to assure quality

Key Responsibilities: Admin

• Manage set-up of and organize client meetings: setting up and sending meeting invitations, following up with managers to create meeting agendas, writing meeting summaries, ensuring meeting times aren't double-booked, etc.


• Meeting deliverable task management: reviewing meeting summaries, following up with project managers and client managers on meeting deliverables task assignment progress


• Work on client projects as assigned


• Filing as needed

Experience/Qualifications

• Bachelor's degree or equivalent work experience


• 3 – 5 years development writing experience; private and public sector grant writing/fundraising experience preferred


• Self-starter with strong attention to detail, problem solving skills, and demonstrated ability to be flexible in work assignments


• Organizational skills including the ability to multi-task, prioritize assignments, maintain data maintenance systems, and meet multiple deadlines


• Excellent writing/editing/drafting skills, research and information compilation skills


• Excellent interpersonal communication skills, demonstrated ability to work independently as well as with teams


• Strong attention to detail


• Excellent data and computer skills: Microsoft Office Suite, especially Excel

Benefits

• Bonuses are awarded to staff based on extraordinary work output, bringing in new clients and a recommendation from a manager. Additionally, awards of more ESST/PTO are/can be given in addition to or instead of a cash bonus.


• Overtime: (over 40 hours per week) paid at a rate of time and a half.


• Employee Safe and Sick Time (ESST) & Paid Time Off (PTO) - ESST/PTO will begin accruing upon hire. All employees will earn ESST/PTO at a rate of 0.0909 per hour worked. This equates to earning 1 hour of ESST/PTO for every 11 hours worked. Employees may choose to use their ESST/PTO award for mental or physical illness, treatment or preventative care; a family member’s mental or physical illness, treatment or preventative care; absence due to domestic abuse, sexual assault or stalking of the employee or a family member; death in an employee’s immediate family; closure of the employee’s workplace due to weather or public emergency or closure of a family member’s school or care facility due to weather or public emergency; when determined by a health authority or health care professional that the employee or a family member is at risk of infecting others with a communicable disease; vacation days; and holidays.


• IRA participation (JMA contributes 3% if employee participates)


• Life Insurance and LTD – at no cost to employee


• Healthcare plan reimbursement is available to employees who are not covered under another(s) healthcare plan and are required to purchase an individual or family plan (being covered on a significant other or parents plan does not qualify). Healthcare reimbursement in the amount of $250.00 per month for an individual plan is available if you are the "primary" on your plan ($250 per month = $3,000.00 per year for insurance). Healthcare in the amount of $500.00 per month for a family plan is available if you are the "primary" on your family plan ($500 per month = $6,000 per year for insurance).