Grant Development & Administration Specialist

BASIS Ed; Scottsdale (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical & dental insurance

Vision insurance

Paid time off (PTO)

401k with matching

KinderCare tuition discount

Job summary

BASIS Ed is seeking a Grant Development & Administration Specialist to advance grant funding initiatives for its Scottsdale schools. You will identify opportunities, coordinate with schools and departments, and prepare compliant grant proposals and budgets.

The role includes post-award activities, reporting, and ensuring IDEA MOE compliance while maximizing funding opportunities and maintaining audit-ready records. Strong Excel and MS Office proficiency are essential.

Qualifications

• Bachelor's degree required.
• 1+ year in the public education sector.
• 1+ year of grant management experience.
• 1+ year managing large datasets in Excel.
• Experience with Microsoft Office Suite and Teams.

Responsibilities

• Identify, research, evaluate, and communicate grant opportunities.
• Prepare, draft, edit, and submit grant proposals and budgets.
• Coordinate with Finance for MOE compliance and state reporting.
• Assist with post-award grant administration and reporting.
• Maintain organized grant files and records.

Skills

Grant management

Research

Data analysis

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Jira

Confluence

Intacct (Sage)

Job description

BASIS Ed is seeking a Grant Development & Administration Specialist at our Scottsdale Central Office!

The BASIS Ed Grant Development & Administration Specialist is primarily responsible for identifying, researching, and pursuing grant funding opportunities that support the organization's strategic initiatives and the needs of its schools. This role is responsible for assisting with the preparation and submission of federal, state, local, and private grant applications, as well as evaluating grant opportunities identified by schools to determine eligibility, feasibility, and alignment with organizational priorities. Responsibilities include coordinating with the Compliance team and other internal stakeholders to gather the information necessary to prepare accurate, competitive, and timely grant applications while ensuring compliance with applicable grant requirements.

This position will also provide operational support to the Grants team during peak workload periods by assisting with grant draws, amendments, reporting, and other post-award activities to help ensure schools maximize available funding and maintain compliance with grant requirements. Experience working with IDEA Maintenance of Effort (MOE) requirements is preferred. This individual must be organized, detail oriented, have an aptitude for research, be proficient with Microsoft Office Suite applications, with an emphasis on Excel, and have experience managing projects and grant lifecycles from inception to completion. Under the supervision of the Grants Manager, this team member will interact with various departments and all levels of management in the interest of achieving strategic objectives, securing and maximizing grant funding opportunities for the schools, and embodying the BASIS Ed philosophy and its value proposition.

ESSENTIAL FUNCTIONS

Grant Development, Administration & Compliance (70%)

• Identify, research, evaluate, and communicate federal, state, local, and private grant funding opportunities that align with the strategic priorities and operational needs of BASIS Ed and its schools.
• Collaborate with school leadership, School Management, Finance & Accounting, Compliance, and other stakeholders to gather information necessary to prepare competitive and compliant grant applications.
• Prepare, draft, edit, and submit grant proposals, applications, budgets, narratives, amendments and support documentation within established deadlines.
• Evaluate grant opportunities identified by schools to determine eligibility, funding potential, compliance requirements, and alignment with organizational priorities.

Coordinate grant application timelines, deliverables, and supporting documentation to ensure accurate and timely submissions.

• Research grant requirements, program guidance, and funding regulations to ensure applications comply with applicable federal, state, local, and private grant requirements.
• Partner with the Finance team to oversee IDEA Maintenance of Effort (MOE) compliance, including annual calculations, monitoring expenditures, evaluating eligibility for MOE exceptions and allowable reductions, preparing required documentation, maintaining supporting records, and assisting with state reporting to ensure continued compliance with federal IDEA regulations.
• Assist with post-award grant administration by supporting reporting requirements, amendments, budget revisions, reimbursement requests (draws), and other grant-related activities to maximize funding and maintain compliance.
• Maintain organized grant files, application records, funding calendars, and supporting documentation to ensure audit readiness and compliance.

Grant Operations & Cross-Functional Support (30%)

• Provide backup support to the Grants team during peak workload periods by assisting with reimbursement requests (draws), amendments, grant reporting, closeout activities, and other grant administration responsibilities to ensure schools receive and retain all available funding.
• Collaborate regularly with the Grants, Compliance, Finance & Accounting, School Management, Legal, and other internal stakeholders to support grant development, administration, and compliance initiatives.
• Assist with data collection, research, reporting, and process improvement initiatives that enhance the effectiveness and efficiency of the grants function.
• Support grant monitoring activities, audits, and site reviews by coordinating documentation and responding to requests from federal, state, and local agencies.
• Stay informed of emerging funding opportunities, legislative changes, and grant program updates that may benefit BASIS Ed schools.
• Perform other duties as assigned.

Required

POSITION QUALIFICATIONS

Education: Bachelor’s degree from an accredited college or university

Certifications and Credentials: Ability to obtain IVP Fingerprint Clearance Card within 90 days of employment and pass satisfactory applicable state background check and pre-employment background check.

Experience:

• 1+ year in the public education sector
• 1+ year of grant management experience
• 1+ year managing large datasets in Excel
• Computer Skills: Microsoft Office Suite and Microsoft Teams

Preferred

Education: Bachelor’s degree in business and/or education administration

Certifications and Credentials: None

Experience:

• 3+ years experience working in public charter schools
• 3+ years experience with federal grants management
• 3+ years experience with grant writing and programmatic compliance
• 3+ years of Excel and managing large datasets
• Experience working in Jira and Confluence, Intacct (Sage)
• Experience in the following Arizona, Arkansas, Texas, Louisiana and DC.

Additional Job Information:

Benefits and Salary:

• Salary for this position is competitive and dependent on education and experience
• BASIS Ed offers a comprehensive benefits package, including but not limited to:
• Employer paid medical and dental insurance
• Vision insurance
• PTO
• Ability to add dependents
• 401k with partial match that grows over time
• Employee Assistance Program
• Childcare Savings Opportunity (KinderCare tuition discount)

Notice of Non-Discrimination: In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990, the Boy Scouts of America Equal Access Act and applicable state law, BASIS* does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, disability, gender identity or expression, or any other classification protected by law in any of its business activities, including its educational programs and activities which comply fully with the requirements of state and federal law and Title IX. The following person has been designated to handle inquiries regarding BASIS’ non-discrimination policies: Beverly Traver, Compliance and Equity Investigator, BASIS Educational Group, LLC., 7975 N. Hayden Rd, Scottsdale, AZ 85258, [phone].

• As used in this policy, the term "BASIS" refers to: BASIS Educational Group, LLC, BASIS Charter Schools, Inc., BTX Schools, Inc., BDC, A Public School, Inc., BBR Schools, Inc., and all affiliated entities.