Grant Coordinator

The Chautauqua Center Inc.; James Town (WY); On-site; USD 52,000 - 76,000; Full time

Job summary

The Chautauqua Center Inc. seeks a Grant Coordinator to coordinate and support activities for the New York State Rural Health Transformation Program and other grant-funded initiatives.

You will serve as the central point for deliverables, performance tracking, documentation, reporting, and communication. Responsibilities include coordinating timelines, partnering with department leaders, preparing progress reports, and ensuring compliance with regulations while supporting sustainable program

Qualifications

• Bachelor’s degree in healthcare administration, public health, or related field preferred or equivalent experience.
• 2 years of healthcare administration, project coordination, or grant administration experience preferred.
• Experience with government-funded programs, grant reporting, or project management.
• Familiarity with rural health programs, FQHCs, or community health is highly preferred.

Responsibilities

• Coordinate and implement grant-funded initiatives with timelines and tracking tools.
• Collaborate with department leaders to drive project deliverables and remove barriers.
• Collect, analyze, and organize program data for timely progress reports.
• Monitor expenditures and budgets; maintain documentation for audits and program reviews.
• Ensure compliance with organizational policies and state/federal regulations.

Skills

Grant coordination

Project coordination

Data analysis

Documentation

Budget tracking

Compliance knowledge

Microsoft Office

Education

Associate degree in healthcare administration

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Department: Administration Reporting Manager: CEO Position Status: Varies

FLSA Level: Non-Exempt Revised: 10.2026

Position Summary: The Grant Coordinator is responsible for coordinating, implementing, monitoring, and supporting activities associated with the New York State Rural Health Transformation Program and other assigned grant-funded initiatives. The position serves as a central point of coordination for grant deliverables, performance tracking, documentation, reporting, and communication.

Supervisory Responsibilities:

• None

Essential Functions/Responsibilities of the Position:

• Managethedailyimplementationofassignedgrant-fundedinitiativesbycreatingtimelines,monitoringtracking tools, and coordinating project updates.
• Partnerwithdepartmentleadersandcross-functionalteamstodriveprojectdeliverablesandovercome implementation barriers.
• Collect,analyze,andorganizeprogramdatatopreparetimely,accurateprogressreportsandperformance
• Collaborate with the Finance team to track grant-funded expenditures, monitor purchases, and manage approvedbudgetswhilemaintainingappropriaterecordsandsupportingdocumentationforgrant-related
• Supportstrictcompliancewithorganizationalpoliciesalongsidestateandfederalregulations,whilepreparing documentation for audits and program reviews.
• Evaluateprojecteffectiveness,optimizeworkflows,andcontributetolong-termsustainabilityplanningfor successful initiatives.
• Facilitatecommunicationamongorganizationaldepartments,communitypartners,andparticipatinghealthcare
• Coordinatepartnermeetingsandmaintaindocumentationofcollaborative
• Assistindevelopingandmaintainingrelationshipsthatsupportruralhealthcareaccessandservice
• Trackpartnercommitments,participation,andassigned
• Supportcommunityoutreachandengagementactivitiesassociatedwithgrant
• Otherdutiesas

Position Qualifications:

EDUCATION:

• Associatedegreeinhealthcareadministration,businessadministration,publichealth,orarelatedfieldrequired;

bachelor's degree preferred.

• Equivalentcombinationsofeducationandrelevantexperiencemaybe

EXPERIENCE (Years & Certifications):

• Twoyearsofexperienceinhealthcareadministration,projectcoordination,grantadministration,orarelated field preferred.
• Experienceworkinginahealthcareorganization,nonprofitorganization,orcommunity-basedprogram
• Experiencewithgovernment-fundedprograms,grantreporting,orprojectmanagement

SKILLS:

• Provenabilitytocoordinateprograms,organizedata,andmanagemultipleprioritiesefficientlyundertight
• Skilledatcollecting,organizing,andanalyzingprograminformationwithhighattentiontodetailandaccurate
• ProficientinMicrosoftOfficeSuite,specificallyExcel,Word,and
• Demonstratesstrongprofessionaljudgmentandastrictadherencetomaintainingdata
• Understandingofgrantcompliance,reporting,anddocumentationrequirements(orastrongaptitudetoquickly acquire this knowledge).
• Familiaritywithcommunityhealthprograms,ruralhealthcaredelivery,orFederallyQualifiedHealthCenters (FQHCs) is highly preferred.

EEO Statement

The Chautauqua Center is an Equal Opportunity Employer and considers all candidates for employment regardless of race, color, national origin, religion, sex, age, disability, citizenship, pregnancy, military status, marital status, sexual orientation, or any other characteristics protected by law.

Grant-Funded Position Statement

This position is supported by grant funding and is contingent upon the continued availability of funds and organizational needs. Responsibilities may be modified to align with approved grant objectives, funding requirements, and program priorities.