Grant & Contracts Specialist

Temple University; Philadelphia (Philadelphia County); Remote; USD 60,000 - 65,000; Full time

Benefits offered by this job

Full medical, dental, vision coverage

Paid time off

11 Paid Holidays

Tuition remission - eligible employees

Generous retirement plan

Remote work

Job summary

Temple University is seeking a Grants and Contracts Specialist to manage pre-award activities across its schools and colleges from a remote work setup in Philadelphia, PA. The role focuses on reviewing awards, sponsor terms, and compliance requirements, coordinating implementation, and guiding faculty and administrators.

The position requires a Bachelor's degree and at least four years of related research administration experience, with proficiency in MS Office, data analysis, and online

Qualifications

• Requires a Bachelor's degree and at least four years of related research administration experience.
• Demonstrated ability to utilize online financial systems and MS Office with advanced spreadsheet skills.
• Strong analytical, communication, and interpersonal skills for interacting with diverse stakeholders.
• Familiarity with sponsor guidelines and compliance requirements in research administration.

Responsibilities

• Manage pre-award activities for assigned schools and colleges.
• Review award terms, sponsor requirements, and institutional policies.
• Coordinate award implementation across administrative units and provide guidance to faculty and staff.
• Educate and support Principal Investigators on systems such as NSF Fastlane, NIH Commons and eRA.

Skills

MS Office Suite

Advanced spreadsheets

Data analysis

Communication skills

Organizational skills

Interpersonal skills

Education

Bachelor's degree

Job description

paid time off, paid holidays, retirement plan, remote work

United States, Pennsylvania, Philadelphia

Temple University's Research Administration Department is searching for a Grants and Contracts Specialist!

REMOTE WORK OPPORTUNITY

Become a part of the Temple family and you will have access to the following:

• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

SALARY RANGE: $60,000 to $65,000

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary:

The Grant and Contracts Specialist, in the Office of Research's Pre-Award Research Administration Division, is responsible for the management of pre-award activities for assigned schools and colleges. This position s erves as the university's primary institutional administrator responsible for the independent review, acceptance, implementation, and activation of sponsored research awards, contracts, cooperative agreements, and amendments. Reviews complex award terms and conditions, ensures institutional compliance with sponsor and regulatory requirements, establishes award records within institutional systems, and coordinates award implementation across multiple administrative units. Serves as a subject matter expert on award setup, sponsor requirements, and institutional policies while providing guidance to faculty, administrators, and university leadership.

Temple is 7th in the nation among universities with the fastest growth in research in the past 10 years, recently reaching $323M in research expenditures. Discoveries generated by Temple researchers span the university's 17 schools and colleges, resulting in a diverse intellectual property portfolio that is reaching significant commercial milestones and delivering new solutions that impact communities.

The Office of the Vice President for Research (OVPR) collaborates with Temple University researchers and external partners to promote meaningful scholarship, uphold research integrity, and foster new discoveries that make a significant impact in communities.

As Temple's researchers and external partners come from all walks of life, so do we. You will find it easy to fit in while staying true to yourself as part of the Research Administration team.If you value a highly collaborative and innovative team that is diverse and focused on making an impact, please join us.

Required Education and Experience:

Bachelor's degree, and at least four years of related research administration experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:

• Demonstrated ability to utilize online financial systems.
• Demonstrated computer skills, and advanced proficiency with MS Office Suite, including advanced spreadsheet and database software skills.
• Demonstrated analytical skills, and ability to work with large financial data sets.
• Excellent communication, customer service and interpersonal skills, along with the ability to interact with a diverse constituent population.
• Demonstrated organizational and prioritization skills, along with the ability to be task- and detail-oriented.

Preferred Skills and Abilities:

• Strong understanding of Sponsored Projects and Research Administration.

Essential duties:

• Providing assistance in locating funding opportunities from government, non-profit, and industrial/corporate sources;
• Reviewing and interpreting external sponsor guidelines;
• Assisting in proposal preparation;
• Validating completeness of proposals prior to submission;
• Monitoring budgets for compliance with school, university and sponsor regulations;
• Accepting and reviewing award terms and conditions;
• Educating faculty Principal Investigators and research personnel on systems such as NSF Fastlane, NIH Commons and eRA, and on University and Sponsor regulations and guidelines, and updated policy and procedures;
• Preparing internal pre-award related reports; and
• Responding to inquiries from executive level University administration concerning specific grant and contract information.

Please note this position will work remotely, the duration of remote work will be at the discretion of Temple University and the department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annualsecurity-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215- 204-7900.