Grant Contract Manager - Association Office

YMCA of Silicon Valley; San Jose (CA); In loco; USD 115.000 - 130.000; Tempo pieno

Descrizione del lavoro

The YMCA of Silicon Valley in San Jose, California seeks a Grant Contract Manager to shape and manage grant contracts, oversee month-end close activities, and assist with billing to ensure compliance with grant requirements.

The role serves as the liaison between the YMCA, school districts, and funding agencies, handling financial reporting, contract administration, audits, and accounting support to promote program success.

Competenze

• Bachelor's degree preferred in accounting/finance or related field.
• 3–5 years of experience in finance, grant management, or contract administration.
• Strong knowledge of state and federal grant regulations affecting YMCA programs.
• Excellent written and verbal communication skills.
• Proficiency with Excel, Word, Outlook and accounting software.

Mansioni

• Grant and contract management including MOUs with districts and grant compliance.
• Review contracts and budgets to guarantee fund collection and terms.
• Prepare financial reports and support month-end close processes.
• Coordinate audits and respond to grant and contract inquiries.
• Support billing, data entry, and reporting for grants and programs.
• Maintain internal controls and assist with audits and tax returns.
• Train program leaders on grant tracking and compliance.

Conoscenze

Communication skills

Analytical thinking

Organization & prioritization

Independent work

Formazione

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Strumenti

Microsoft Excel

Microsoft Word

Microsoft Outlook

Accounting software

Descrizione del lavoro

#AO-3265

San Jose, California, United States

Requisition Number

AO-3265

Location

B- Association Office-0100

Full-Time/Part-Time

Full-time

Description

The Grant Contract Manager plays a vital role in supporting department supervisors and Executive Directors by shaping and managing grant contracts, overseeing month-end close activities, and assisting with billing to ensure compliance with grant requirements. This position serves as the key liaison between the YMCA, school districts, and funding agencies. Responsibilities include financial reporting, contract administration, audit coordination, and providing critical accounting support to promote program success.

SALARY RANGE: $115,000.00 - $130,000.00/year

ESSENTIAL FUNCTIONS:

Grant and Contract Management

• Partner with Executive Directors to develop and maintain Memorandums of Understanding (MOUs) with school districts, ensuring consistency with YMCA policies and grant regulations
• Review and manage contract budgets to guarantee full fund collection and compliance with terms
• Act as the primary contact and manager for the CDE ASSIST Data entry system;
• Act as the primary liaison between school district accounting departments and the YMCA accounting team;
• Develop and implement long-term strategies for uniform cost structures across districts;
• Manage timely submission of reports and compliance deadlines outlined in grant agreements;
• Collaborate with school districts and program teams to prepare for audits and monitor contract compliance;
• Lead forecasting efforts to maximize contract utilization;
• Create and maintain templates and tools to support contract negotiation and evaluation;
• Communicate timely updates on changes in federal and state grant regulations to program teams;
• Support federal reporting requirements and bidding processes for grants and contracts.

Financial and Accounting Support

• Conduct financial analysis and prepare reports as required;
• Prepare journal entries, account reconciliations, and workpapers in coordination with accounting staff;
• Maintain and update accounting systems, program budgets, and internal fiscal controls;
• Support month-end close processes and ensure accurate financial records;
• Support the Controller during audits and tax return processes.

Other Responsibilities

• Train program leadership on grant tracking, expectations, and compliance;
• Support all internal and external audits related to contracts and grants;
• Perform additional duties and special projects as assigned.

Requirements

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field preferred;
• Minimum of 3-5 years of experience in finance, grant management, or contract administration;
• Strong understanding of state and federal grant regulations, including CACFP, SFSP, Head Start, and others relevant to YMCA programs. Experience working on ASES, 21 st CCLC, and ELO-P grants preferred;
• Experience collaborating with school districts and government agencies;
• Excellent written and verbal communication skills;
• Proficiency in Microsoft Excel, Word, Outlook, and accounting software;
• Strong organizational, planning, and prioritization skills;
• Ability to work independently and collaboratively in a fast-paced environment.

Change Leadership -- Supports and implements organizational improvements that strengthen operations and community impact.

Engaging Community -- Demonstrates commitment to the YMCA mission and community impact.

Collaboration -- Builds productive working relationships across branches and departments.

Communication & Influence -- Communicates effectively and provides responsive service to staff and leadership.

Inclusion -- Demonstrates respect and appreciation for diverse perspectives and backgrounds.

Critical Thinking & Decision Making -- Uses financial data and sound judgment to support decision-making.

Fiscal Management -- Supports responsible stewardship of YMCA financial resources.

Functional Expertise -- Maintains strong payroll and accounting technical expertise.

Developing Self & Others -- Pursues professional development and contributes to a learning culture.

Emotional Maturity -- Demonstrates professionalism, accountability, and sound judgment.