Grant Compliance Specialist

Ponca City Development Authority; Kaw City (OK); On-site; USD 50,000 - 72,000; Full time

Job summary

Kaw Nation seeks a Grants Compliance Specialist to ensure regulatory adherence across tribal grant programs. You will collaborate with grant project directors, tribal administrators and budgeting staff to support compliant startup, execution, and close-out of funded initiatives.

Responsibilities include conducting periodic reviews, maintaining grant expenditure logs, generating checkpoint reports, and providing guidance on startup activities and recordkeeping in alignment with federal guidelines.

Qualifications

• Bachelor's degree in Business or related field.
• At least two years grants management experience.
• Knowledge of federal, state, private and local grants.
• Familiarity with accounting practices and spreadsheet software.
• Ability to work with grant directives and reporting requirements.

Responsibilities

• Work with grant project directors, tribal admins and budget offices to support grant management and compliance.
• Assist startup and close-out of grant funded projects, ensuring conditions are met and guidelines followed.
• Ensure compliance through periodic reviews and proper work plans for project completion.
• Provide guidance on startup activities including recordkeeping processes.
• Evaluate expenditures to ensure timely, appropriate spending and maintain compliance logs.
• Develop grant management checkpoint reports and assist with quarterly reporting.
• Monitor progress toward grant objectives and coordinate with federal staff as needed.

Skills

Grant management

Budget management

Accounting familiarity

Communication skills

Data organization

Education

Bachelor's degree in Business or related field

Tools

Spreadsheet software

Computerized accounting

Job description

KAW NATION POSITION DESCRIPTION

TITLE: GRANTS COMPLIANCE SPECIALIST

IMMEDIATE SUPERVISOR: GRANTS & CONTRACTS DIRECTOR

CONTROLLING SUPERVISOR: CHAIR

QUALIFICATIONS:

EDUCATION AND EXPERIENCE

1. A minimum of a Bachelor’s degree preferably in Business or related field.


2. At least two years recent experience working with grants management issues.


3. Participated in professional development programs on grant management.


4. Knowledge and/or familiarity of computerized accounting practices, procedures, and spreadsheet software programs.


5. Candidate will have knowledge of federal, state, private, and local grants awarded to the tribe.

KNOWLEDGE, SKILLS AND ABILITIES

1. Knowledge and/or familiarity with accounting procedures.


2. Knowledge of word processing, spreadsheet, database and other computing skills.


3. Excellent oral, written and interpersonal skills demonstrate the ability to accurately and thoroughly communicate logic, clarity of thought, persuasiveness and creativity.


4. Budget management skills.


5. Ability to collect, organize, synthesize and present information in a meaningful manner.


6. Demonstrates ability to work under pressure to meet deadlines and follow federal guidelines.


7. Documented success in managing grants.

RESPONSIBILITIES

1. Work collaboratively with grant project directors, tribal administrators and staff in the accounting and budget offices to support effective grant management and compliance.


2. Responsible for assisting grant project directors with startup and close-out of grant funded projects, ensuring that special conditions are met, and grant guidelines are followed according to federal procedures.


3. Assures compliance through periodic reviews of grant programs and that work plans are followed for successful project completion.


4. Provides guidance and training to project directors and tribal administrators regarding startup activities, including establishment of accurate, timely and complete recordkeeping processes.


5. Evaluates and reviews expenditure of funds in compliance with grant stipulations to see that expenditures are timely and appropriate. Maintains compliance log of all grant expenditures.


6. Coordinates the development of grants management checkpoint reports and assists Directors/Coordinators with completion of checkpoint reports quarterly (or as due) to ensure that all grant recordkeeping, reporting of requirements and restrictions are observed. Maintains the repository for all official grant documentation.


7. Monitors progress toward meeting grant objectives, distributes copies of reports to appropriate staff and interacts with federal program staff to ensure that projects are timely, and remain within budgeted guidelines according to the 2CFR 200 Uniform Guidance.


8. Attends specialized trainings as needed to ensure grant compliance of programs of tribal government.


9. Performs other duties as assigned.