Grant and Program Specialist

Arizona State University; Scottsdale (AZ); Hybrid; USD 55,000 - 70,000; Full time

Job summary

ASU EdPlus seeks a Grant Proposal and Program Specialist to develop grant narratives, coordinate domestic and international projects, and support key deliverables from planning through delivery.

You will engage with internal teams and external partners, managing schedules, timelines, and communications while using AI tools to enhance research and writing quality. This is an in-person, hybrid role based in Scottsdale.

Qualifications

• Bachelor's degree and three years of experience in the relevant field or an equivalent combination of education and experience.
• Experience developing grant proposals and meeting funder requirements.
• Ability to work in a hybrid in Scottsdale, AZ and manage multiple projects concurrently.

Responsibilities

• Funding activities, proposal development, and grant administration.
• Research funding opportunities and track applications and awards.
• Coordinate internal and external contributions to proposals and manage timelines.
• Utilize tracking tools to monitor budgets and deliverables through post-award phases.
• Build relationships with students, faculty, staff, and external partners to support projects.

Skills

Grant writing

Project coordination

Stakeholder management

Written communication

Education

Bachelor's degree

Tools

Generative AI tools

Job description

Job Profile:Research Development Specialist 2Job Family:Research DevelopmentTime Type:Full timeApply before 11:59 PM Arizona time the day before the posted End Date.Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.Job Description:Do you thrive at developing compelling grant proposals, coordinating partners, and keeping projects on track? Do you excel at supporting special projects from planning through key deliverables? Then apply today for this Grant and Program Specialist opportunity!ASU EdPlus is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU.Curious about what it’s like to work at EdPlus? Watch this short video , then explore more stories on the EdPlus at ASU YouTube channel .We’re seeking a Grant Proposal and Program Specialist to support the efforts of the Innovation and Emerging Initiatives (IEI) team. IEI is a unique hub of global grants-funded projects, edtech innovations, data for research projects, and innovative partnerships. In this role, you will develop grant proposals, narratives, and stakeholder presentations that meet funder requirements and project guidelines. You will also support a portfolio of domestic and international special projects, coordinating project launches, managing administrative activities, facilitating collaboration, and developing key deliverables to keep projects on track.Essential Duties:Funding activities, proposal development, and grant administrationResearches funding opportunities and tracks grant applications, awards, and related communications; utilizes generative AI tools to support writing, research and analysis, reviewing outputs for accuracy and quality.Develops and refines grant proposal narratives and supporting content; helps shape project designs for philanthropic, federal, and corporate funding opportunities, ensuring alignment with funder requirements.Coordinates contributions from internal teams and external partners, manages proposal timelines, and facilitates reviews to ensure proposals are complete, accurate, and submitted on time.Uses tracking tools and systems to coordinate grant activities from proposal development through post-award administration, including monitoring budgets and deliverables.Supports development, implementation, and evaluation of departmental grant strategies.Launch and ongoing coordination of emerging initiatives and special projectsCoordinates project logistics, communications, and scheduling.Completes assigned project tasks and develops key deliverables to support project goals and timelines.Tracks project progress, prepares status reports, and responds to project-related inquiries.Builds and maintains relationships with students, faculty, staff, and external partners to support project objectives.Helps plan and facilitate design thinking sessions for project teams and stakeholders, documents outcomes, and incorporates decisions and action items into project plans.General responsibilitiesAssumes or coordinates other duties or projects as assigned or directed.NOTE: This is an in-person, hybrid position. You must be able to reliably commute to Scottsdale AZ.Desired Qualifications:Bachelor's degree or higher in Business, Journalism, Communications or closely related field.Evidence of excellent organizational abilities and time management skills.Demonstrated ability to work in a rapidly moving and ever-changing environment, prioritizing competing opportunities and mobilizing resources to meet short-turnaround funding deadlines.Demonstrated strength and excellence in business/grants writing. Experience with high-stakes and federal grant opportunities is a plus.Experience with public speaking and leading in a business setting.Demonstrated ability to collaborate well with others performing work in a team environment.Evidence of strong communication skills in visual, oral, and written forms, including executive-ready summaries and stakeholder updates.Demonstrated self-starter who is comfortable with ambiguity to complete assigned duties and tasks.NOTE: Please answer the following questions in your cover letter:Describe your experience with business writing, grant writing, technical writing, editing, or publishing.Describe your experience coordinating projects across multiple stakeholders (e.g., staff, faculty, leadership, and external partners) to demonstrate your organizational skills, communication abilities, and comfort with ambiguity.Salary & Benefits:$55,000 – $70,000 per year; DOEThis is a grant-funded position. Continuation is contingent on future grant funding.ASU offers a total compensation package that includes valuable employee benefits. See the ASU Benefits website to explore options.HealthcareFinancial SecurityRetirementFamily ResourcesTuition Reduction (Eligible ASU Employee, their dependents and spouse.)DiscountsWorking EnvironmentYour desk will be in the beautiful, cutting-edge, and collaborative workspace at SkySong, the ASU Scottsdale Innovation Center. The Center houses a diverse business community that links technology, research, education, and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy.ASU EdPlus supports flexible work options, ranging from alternate to hybrid work schedules, subject to approvals per ASU policy. (This is an in-person, hybrid position.)Applicant must be eligible to work in the United States. ASU EdPlus will not be a sponsor for this position.Department Statement:As a central enterprise unit for ASU, ASU EdPlus supports the university charter by focusing on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education.ASU EdPlus defines itself through a culture of curiosity, risk-taking, and refusing to accept the status quo. Our employees are valued, respected, and encouraged to be their unique selves. We know that our ability to deliver high-quality services and educational experiences is strengthened by our culture of innovation, driving outcomes through serving learners, achieving milestones, striving for excellence, solving problems, embracing urgency, and being bold.ASU EdPlusDriving Requirement:Driving is not required for this position.Location:Off-Campus: ScottsdaleFunding:Grant FundedInstructions to Apply:Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub .To be considered, your application must include all of the following attachments:Cover letterResume or CVMultiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.ASU Statement:Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobaccoAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.Notice of Availability of the ASU Annual Security and Fire Safety Report:In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation EstimatorEmployment Verification Statement:ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.Background Check Statement:ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.Fingerprint Check Statement:A fingerprint check is not required for this position.