Grant and Contract Administrator II

University of New Hampshire; United States; Sur place; USD 58 000 - 103 000; Plein temps

Résumé du poste

University of New Hampshire is seeking a Grant and Contract Administrator II (GCA II) within the Accounting and Financial Compliance team in Durham. The role supports the sponsored award lifecycle, handling invoicing, LC drawdowns, reporting, account maintenance, and compliance with sponsor requirements.

The position requires strong financial, analytical, and communication skills, with experience in Workday and federal regulations governing research administration.

Qualifications

• Bachelor’s degree in finance or business or related field.
• Minimum 4 years in sponsored projects administration or related area.
• Strong communication and analytical abilities.
• Proficiency with MS Excel and data analysis.
• Knowledge of Workday and grant regulations.

Responsabilités

• Federal Letter of Credit management, including drawdowns.
• Invoicing to agencies and coordination with units.
• Prepare and submit complex financial reports for grants.
• Maintain grant accounting setup and billing records.
• Assist in year-end close and sponsor audits.

Connaissances

Communication skills

MS Excel proficiency

Workday knowledge

Regulatory knowledge

Analytical skills

Data entry accuracy

Formation

Bachelor’s degree in finance or business

Outils

Workday

MS Excel

Description du poste

The Grant and Contract Administrator II (GCA II) within Accounting and Financial Compliance (AFC) provides financial administration and compliance support throughout the sponsored award lifecycle. This position is responsible for activities including sponsor invoicing and payment requests, letters of credit and cash draws, financial reporting, account reconciliation, monitoring receivables, award closeout, and supporting audit and compliance requirements. The GCA II works collaboratively with STAR, SPA Awards, principal investigators, departments, Finance, and other institutional partners to ensure sponsored funds are managed accurately, timely, and in accordance with sponsor requirements, University policies, and applicable regulations. The position requires strong financial and analytical skills, attention to detail, sound judgment, and the ability to manage a diverse and increasingly complex portfolio of sponsored awards while providing responsive, service-oriented support to the UNH research community.

Duties and Responsibilities

Federal Letter of Credit Management

• Responsible for managing letter of credit drawdowns
• Reconciliations and financial reporting of funds for externally sponsored programs, utilizing the Internet and various on-line automated financial systems.

Invoicing

• Prepare and submit complex, cumulative and detailed invoices to federal and state agencies, foundations and other external sponsors on a timely basis for grants and contracts assigned by supervisor.
• Coordinate submissions with other units as required.

Reporting

• Prepare and submit complex, cumulative and detailed financial reports as required for assigned grants and contracts.
• Prepare management reports for unbilled grants and contracts assigned.
• Prepare complex accounting analysis for F&A costs and fringe benefit charges for grants and contracts.
• Prepare journal entries for adjustments as needed.

Account Maintenance

• Maintain grant accounting setup for grants and contracts assigned.
• Set-up grant billing and event records and update as needed.
• Update accounts for changes made to award documents for in systems for billing, drawdowns, and reporting activities.
• Troubleshoot billing problems.
• Cash Management Record cash receipts to correct funds through application of payment process for letter of credit collections.
• Monitor collections on assigned accounts until escalating over 90 days past-due to AFC Director.

Other

• Initiate and process journal entries to the various accounts and ledgers.
• Assist in the year-end closing of accounts and in the preparation of schedules for financial or payroll reports.
• Provide support for sponsor audits as requested.
• Provide backup to other Financial Research Administrators.
• Serve as an accounting and financial analysis resource to STAR and SPA.
• Coordinate award closeouts for assigned departments and process closeouts in Workday workflow to final closeout.
• Maintain working knowledge of federal financial regulations and sponsoring agency terms/conditions.
• Provide information as requested.
• Monthly compliance checks and follow-up as needed.
• Other duties as assigned.

Requirements

Minimum Education & Experience

• Bachelor’s degree in field related to finance or business and 4 years of experience in sponsored projects administration, negotiation, budgeting or related field, or equivalent combination of education and experience.

Knowledge, Skills, & Abilities:

• Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others.
• Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas).
• Knowledge of Workday
• Knowledge of state/private agencies’ regulations/procedures applicable to grants, contracts, and ethical conduct of research.
• Knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
• Ability to work independently with minimal supervision.
• Excellent mathematical and analytical skills
• Demonstrated experience using institutional systems.
• General knowledge of office procedures and operations.
• Skill in data entry with minimal errors.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to communicate effectively in writing and verbally as well as the capability to work well under pressure in an environment with deadlines is a necessity.
• Must be able to translate and summarize numbers into understandable narratives to others and make independent decisions.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

Compensation Pay Range:

$57,590.00 - $102,850.00

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location:

Durham