Grant Administrator: Research Funding & Postaward Oversight

LRES Corporation; Maywood (IL); On-site; USD 65,000 - 70,000; Full time

Job summary

Loyola University Chicago is seeking a Grant Administrator for the Offices of Research Services on the Maywood Health Sciences Campus. The role focuses on preaward and postaward activities, including budgeting, coordinating multi-institutional proposals, and compliance with funding agency requirements.

Required is a bachelor’s degree and at least two years of professional administrative experience, preferably in academia. Salary ranges from $65,000 to $70,000 annually with in-person work.

Qualifications

• Strong verbal and written communication and analytical skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize workload effectively and efficiently.
• Familiarity with Microsoft Office, especially Excel and Word.
• Ability to quickly learn and manage electronic database systems.
• Ability to identify and resolve problems in a timely manner.
• Ability to meet challenges with resourcefulness.
• Good task estimation skills.
• Ability to develop and maintain excellent business relationships with internal and external stakeholders.
• Ability to handle multiple tasks simultaneously in a high‑pressure, time‑sensitive environment.

Responsibilities

• Prepares funding applications including budgets and coordinates multi‑investigator collaborations.
• Completes internal data systems requirements for funding submissions.
• Obtains institutional approvals for funding applications.
• Assists PIs with developing, preparing, and submitting external funding applications.
• Prepares updated documents for funding agencies before award.
• Oversees disbursement and financial reporting of sponsored funds.
• Stays current on federal/state rules; interprets guidelines for proposals and awards.
• Completes data system requirements for awarded projects.
• Initiates subaward agreements with partner institutions.
• Prepares payroll forms for project personnel as needed.
• Initiates budget, expense, and salary transfers per policies.
• Performs pre- and post‑review effort certifications.
• Prepares reports for renewals and non‑competitive proposals.
• Prepares check requisitions, travel reports, and purchase requisitions.
• Monitors sponsored expenditures in the university financial system monthly.
• Acts as liaison and subject‑matter expert to other offices.
• Performs other duties as required.

Skills

Verbal & written communication

Analytical skills

Organizational skills

Microsoft Excel

Microsoft Word

Electronic database systems

Problem solving

Time management

Stakeholder relations

Multitasking under pressure

Education

Bachelor degree

Job description

Loyola University Chicago is seeking a Grant Administrator for the Offices of Research Services on the Maywood Health Sciences Campus. The role focuses on preaward and postaward activities, including budgeting, coordinating multi-institutional proposals, and compliance with funding agency requirements.

Required is a bachelor’s degree and at least two years of professional administrative experience, preferably in academia. Salary ranges from $65,000 to $70,000 annually with in-person work.