Grant Administrator 2, College of Medicine, Department of Accounting & Finance

University of Cincinnati; Cincinnati (OH); Hybrid; USD 50,000 - 75,000; Full time

Job summary

The University of Cincinnati seeks a Grant Administrator 2 for its College of Medicine. This role entails managing grant proposals, ensuring compliance with regulations, and collaborating with faculty on proposal submissions. A Bachelor's degree and relevant experience are required, along with strong communication and organizational skills.

Benefits

Tuition remission for employees and dependents

Flexible spending accounts & wellness programs

Generous time-off policy

Qualifications

• Six years of relevant work experience can substitute for educational requirements.
• Two years of grant and/or finance-related experience required.
• Familiarity with NIH grant proposal submission policies preferred.

Responsibilities

• Day-to-day administration of proposal budget development and preparation.
• Assist faculty with the grant application submission process.
• Perform post-award duties including initial accounting setup.

Skills

Knowledge of NIH policies

Time management

Communication skills

Education

Bachelor's Degree

Job description

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

Select how often (in days) to receive an alert:

Grant Administrator 2, College of Medicine, Department of Accounting & Finance

Current UC employees must apply internally via SuccessFactors

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to 53,235 students, nearly 12,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times has called “the most ambitious campus design program in the country.”

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, the oldest and one of the largest cooperative education programs, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget stands at $1.85 billion, and its endowment totals $2 billion.

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

Job Overview

As one of the oldest medical schools in the country, the UC College of Medicine has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients.

The Office of Accounting and Finance, College of Medicine is recruiting a Grant Administrator 2.

Using established procedures with detailed instructions, this Pre-Award Grant Administrator will engage in the day-to-day administration of proposal budget development and grant proposal preparation, provide recommendations and advice to management or other groups on process-related topics, and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include reading, understanding, and communicating to key individuals (such as the applicant and business staff) various sponsor guidelines and properly assembling grant proposal materials and project budgets in a high-volume environment with overlapping deadlines and competing priorities. Sponsors may include both federal and non-federal sources.

This team-oriented position will offer flexibility for a fully remote schedule for applicants with a residence within OH/IN/KY once training is complete. Applicants outside of the OH/IN/KY area are also eligible to apply. Remote work arrangements are subject to change in accordance with university policies

Essential Functions

• Knowledge of NIH policies, cost principles and guidelines.
• Work directly and collaboratively with the various offices of the university to fulfill all /compliance requirements and to resolve complex issues that arise during the application and award acceptance process.
• Assist faculty and senior research staff with the proposal creation, preparation, and submission process to various federal and non-federal external agencies.
• Complete grant applications: follow standard principles and systems and use appropriate terminology associated with a particular field of specialization, continuously building on current job knowledge.
• Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution.
• Post-award duties include award acceptance, initial accounting set up and subcontract initiation.
• Breadth of duties may span several sub-specialties, typically handling proposal submission and initial award administration for hand-off to post-award staff. Work is assigned by unit within the College of Medicine.
• Assist with dissemination of expertise to train future Grant Administrator 1s and Financial Administrator 1 & 2s in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
• Use recommended approaches for completion of assigned work to achieve desired results and maintain effective relationships with peers, internal customers, and others.
• Determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree.
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Two (2) years of grant and/or finance-related experience.
• Knowledge of Uniform Guidance.

Additional Qualifications Considered

• Familiarity with NIH grant proposal submission policies and procedures
• Ability to organize and manage multiple tasks. Effective time management and the ability to prioritize work tasks are essential qualities for success in this position.
• Collaborative yet flexible work ethic.
• Strong communication and analytical skills.
• Proven experience in participating as a team member in a collaborative environment.

Physical Requirements/Work Environment

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits Link ) Highlights include:

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary based on experience
• Flexible spending accounts & wellness programs

UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Important : To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at [e-mail] .

The University of Cincinnati is an Equal Opportunity Employer.

REQ:98895

SF:OMJ SF:RM SF:HEJ, SF:INS SF:HERC SF:DIV SF:LJN SF:IHE

Grant Administrator 2, College of Medicine, Department of Accounting & Finance

Date: May 12, 2025

Location:

Cincinnati, OH, US

Facility: Main Campus

University of Cincinnati | 2600 Clifton Ave. | Cincinnati, OH 45221 | ph: 513-556-6000