Grant Administrator 2, College of Arts and Sciences, Hybrid

University of Cincinnati; Cincinnati (OH); Hybrid; USD 61,000 - 63,000; Full time

Job summary

An established university is seeking a Grant Administrator to oversee financial administration of grants. This role involves managing compliance, assisting faculty with financial transactions, and ensuring adherence to policies. The ideal candidate will have a Bachelor's degree and experience in grant management. Join a dynamic team at a leading institution that values innovation and community impact, where you can contribute to the success of research projects and support the academic mission. Enjoy a competitive salary and a robust benefits package designed for your well-being.

Benefits

Tuition remission for employees and dependents

Robust retirement plans

Generous time-off policy

6 weeks of paid parental leave

Flexible spending accounts

Wellness programs

Qualifications

• Bachelor's degree required; 6 years of relevant experience can substitute.
• 2 years of grant or finance-related experience required.

Responsibilities

• Manage post-award financial administration for grants.
• Assist faculty with financial transactions and compliance.

Skills

Grant Administration

Financial Management

Compliance Knowledge

Communication Skills

Education

Bachelor's Degree

Tools

Catalyst

SAP

CONCUR

Kuali

Cayuse

Coeus

Job description

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Grant Administrator 2, College of Arts and Sciences, Hybrid

Current UC employees must apply internally via SuccessFactors

You are invited to submit an application to be considered for one of multiple vacancies of the same position.

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to 53,235 students, nearly 12,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times has called “the most ambitious campus design program in the country.”

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, the oldest and one of the largest cooperative education programs, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget stands at $1.85 billion, and its endowment totals $2 billion.

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

Job Overview

Handle day-to-day post-award financial administration of specialized activities related to grant administration. Provide reports, recommendations and advice to management and other groups on post-award processes. Conduct and carry out financial procedures and administrative activities in accordance with local, state, federal and university regulations and program requirements. Analyze and interpret government contracts , sponsor Guidelines, MOUs/amendments, UC financial policies, and other contract related documents.

Essential Functions

• Assist faculty, research staff, and/or students with the processing of financial transactions for federal, state, and private grants, contracts, and any other external funding sources.
• Post-award duties include award set up and management for financial and regulatory compliance, meeting regularly with Principal Investigators (PIs) for expense reporting and projects, and processing reports and transactions, including subcontract activity for the full lifecycle of sponsored program administration. Assist with pre-award proposal preparation.
• Implement policies that reflect continuous oversight and review of sponsored project funds to ensure that all financial transactions are in compliance with university policies and funding agency guidelines.
• Advise faculty and research staff with the financial management of sponsored projects to fulfill project-related expenditure goals and objectives, sub-award issuance.
• Work directly and collaboratively with the various offices of the university to fulfill all expenditure/compliance requirements and resolve complex issues that arise through the duration of a sponsored award.
• Assist faculty, research staff, and/or students with the proposal creation, preparation and submission process to external agencies.
• Assist with dissemination of expertise to train entry-level staff in the department unit to adhere to standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives
• Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling proposal submission and award administration, or more broadly defined encompassing the ability to help grow the research enterprise at UC.
• Complete routine work for grant applications; follow standard principles and systems and use appropriate terminology associated with a particular field of specialization by continuously building on current job knowledge.
• Provide recommended approaches to assigned work to facilitate achievement of desired results and maintain effective relationships with peers, vendors, and others in different environments.
• Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution.
• Determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Two (2) years of grant and/or finance-related experience.
• Knowledge of Uniform Guidance.

Additional Qualifications Considered

• Experience with Financial Systems such as Catalyst, SAP, & CONCUR
• Experience with proposal systems, such as or comparable to Kuali, Cayuse, Coeus, etc
• Experience with research grants and contracts.
• Experience working in Higher Education.

Application Process Information

Cover letter and resume.

Physical Requirements/Work Environment

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility varies by position and FTE. Highlights include:

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 10–14% of your salary.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary range of $61,500-$63,000 dependent on the candidate's experience.
• Flexible spending accounts & wellness programs

For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at [e-mail] .

The University of Cincinnati is an Equal Opportunity Employer.

REQ: 98808

Grant Administrator 2, College of Arts and Sciences, Hybrid

Date: May 1, 2025

Location:

Cincinnati, OH, US

Facility: Main Campus

University of Cincinnati | 2600 Clifton Ave. | Cincinnati, OH 45221 | ph: 513-556-6000