Grant Accounting Manager - Fiscal

Philadelphia Corporation; Philadelphia (Philadelphia County); Hybrid; USD 69,000 - 77,000; Full time

Job summary

The Philadelphia Corporation for Aging seeks a Grant Accounting Manager to oversee financial compliance and reporting for various grants. This role requires a Bachelor’s degree in Accounting or Finance, along with significant experience in grant accounting. The position offers a competitive salary, comprehensive benefits, and a hybrid work environment.

Benefits

403(b) retirement plan with employer contributions

Medical, vision, and dental coverage

Flexible spending plan

Employee assistance program

Paid time off including holidays and vacation

Qualifications

• 4-6 years of experience in accounting or financial management.
• Experience in grant or fund accounting.
• Strong knowledge of Uniform Guidance and GAAP.

Responsibilities

• Lead financial compliance and reporting for grants.
• Prepare and submit financial reports for funding sources.
• Monitor grant budgets and track expenditures.

Skills

Attention to detail

Analytical thinking

Communication skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Fund accounting software

Advanced Excel skills

Oracle

PeopleSoft

Sage Intacct

Job description

Description

THE ORGANIZATION:

A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to “facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers.” PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination.

The mission of PCA is to improve the quality of life for older Philadelphians and adults with disabilities and assist them in achieving their maximum level of health, independence, and productivity.

Requirements

OVERVIEW:

Philadelphia Corporation for Aging (PCA) is the designated Area Agency on Aging for Philadelphia, supporting the health, independence, and quality of life of older adults. PCA is substantially funded through the Pennsylvania Department of Aging (PDA) Block Grant, which includes both federal support under the Older Americans Act (OAA) and state appropriations. In addition, PCA administers a complex portfolio of other grants and contracts from federal sources, state and city agencies, and private foundations.

The Grant Accounting Manager is the organization’s subject matter expert on grant-related financial management and reporting. This position is responsible for owning and executing all financial compliance, reporting, and audit functions related to PCA’s grant funding. Reporting to the Fiscal Director, the Grant Accounting Manager will provide project-based direction, technical review, and support to the finance team involved in grant-related tasks.

This is a high-accountability role ideal for a strategic, hands-on grant accountant who has successfully led complex grant reporting functions in a government, nonprofit, or human services environment.

QUALIFICATIONS:

Education and Experience

• Bachelor’s degree in Accounting, Finance, or a related field required.
• At least 4-6 years of progressive experience in accounting or financial management, including substantial experience in grant or fund accounting.
• Demonstrated success in leading grant reporting processes for complex funding portfolios that include federal (direct and pass-through), state, city, and private foundation grants.
• Strong working knowledge of Uniform Guidance (2 CFR Part 200), nonprofit and government grant accounting, and GAAP.
• Experience with fund accounting software and advanced Excel skills. Experience with Oracle, PeopleSoft, and Sage Intacct a plus

Personal Characteristics:

• High integrity and a commitment to accuracy, transparency, and compliance.
• Strong attention to detail and analytical thinking, with the ability to identify and resolve discrepancies independently.
• Excellent written and verbal communication skills, including the ability to explain financial concepts to non-financial colleagues.
• Self-directed and accountable, with a demonstrated ability to manage multiple complex projects and deadlines.
• Comfortable providing technical guidance to peers and supporting staff in a collaborative, non-hierarchical environment.
• Commitment to the mission of PCA and a genuine interest in public service and aging-related work.

KEY RESPONSIBILITIES:

Grant Accounting and Compliance

• Serve as the primary lead and subject matter expert for all restricted grant funds, including PCA’s core funding from the PDA Block Grant (federal and state funding under the Older Americans Act), as well as VOCA, HUD, behavioral health, and other federal, state, city, and private grants.
• Ensure that all grant-related financial activity is recorded, reconciled, and reported accurately, in accordance with 2 CFR Part 200 (Uniform Guidance) and all applicable grantor regulations.
• Prepare and submit monthly, quarterly, and annual financial reports for all funding sources, ensuring strict adherence to funder deadlines and format requirements.
• Lead the financial preparation for audits and monitoring reviews, including the Single Audit, and respond to all grant-related audit requests.

Financial Management and Internal Controls

• Monitor grant budgets and track expenditures to ensure compliance with funding agreements and prevent over- or under-spending.
• Conduct regular reconciliations of grant activity between the general ledger and internal reports; investigate and resolve discrepancies proactively.
• Collaborate with program, procurement, and contracts teams to ensure expenses are allowable, properly coded, and supported with adequate documentation.
• Design and uphold effective internal systems for audit trails, grant reporting schedules, and documentation retention.

Project Based Supervision and Review

• Guide and review the work of staff accountants assigned to assist with grant reporting or reconciliation tasks.
• Provide project-based supervision for reporting cycles, audit preparation, and documentation gathering.
• Train or coach staff involved in grant-related tasks to promote accuracy and compliance.

Cross-functional Leadership

• Act as the finance liaison to program and administrative teams regarding grant-related financial issues, compliance standards, and spending strategies.
• Participate in proposal budgeting and grant close-out processes, advising teams on allowable use of funds and timing of expenditures.
• Identify opportunities to improve internal controls, reporting efficiency, and data integrity related to grant management.

COMPENSATION

This is a full-time, exempt, and hybrid position in a flexible work environment with the Philadelphia Corporation for Aging at 642 N. Broad Street, Philadelphia, PA 19130.

Starting Salary Range: The starting salary range for the position is $69,049.45 to $76,127.02, depending on experience. The compensation package also includes an automatic 4% employer contribution to a 403(b) retirement plan—no employee match required. Benefits: medical, prescription drug, vision, and dental coverage; flexible spending plan (health and dependent care); employee assistance program (EAP), life insurance, short- and long-term disability insurance, pre-tax commuting and parking benefits; 403(b) retirement plan with employer contributions and optional employee pre-tax contributions. Annual paid time off includes 13 holidays, 10 sick days, 2 personal days, and 2 weeks of vacation. (Note: vacation and personal days are front-loaded and are pro-rated if date of hire is not January 1st; sick days are accrued based on hours worked).

All offers of employment are subject to and contingent upon satisfactory completion of background checks as determined by PCA.

TO APPLY

PCA has retained Dunleavy & Associates as its partner for this search. In order to be considered, please submit your resume or CV and a cover letter via the following LINK.

EEO/AAP STATEMENT

Philadelphia Corporation for Aging provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, and any other characteristic protected by federal, state, or local laws.