Graduate Recruitment Coordinator – North Texas

Tarleton State University; Stephenville (TX); Remote; USD 52,000 - 69,000; Full time

Job summary

An established industry player is seeking a Graduate Recruitment Coordinator to enhance enrollment through strategic outreach and engagement initiatives. This role involves representing the university at various recruitment events, collaborating with academic departments, and engaging with prospective students to promote graduate programs. The ideal candidate will possess strong communication skills, a deep understanding of the graduate admissions process, and the ability to manage multiple priorities in a fast-paced environment. This position offers a unique opportunity to contribute to a collaborative team focused on student success and innovative recruitment strategies.

Benefits

Family Education Benefit

Masters Educational Assistance

Fully Covered Employee Health Insurance

Dental Insurance

Vision Insurance

Paid Sick Leave

Paid Birthday Leave

Complimentary Tickets to Events

Gym Membership Discount

Employee Wellness Release Time

Qualifications

• 4+ years of experience in recruitment or higher education.
• Strong written and verbal communication skills.

Responsibilities

• Represent university at recruitment events and engage with prospective students.
• Coordinate and deliver presentations across digital and in-person platforms.

Skills

Communication Skills

Organizational Skills

Relationship Management

CRM Proficiency

Data Analysis

Adaptability

Education

Bachelor’s Degree

Master’s Degree

Tools

Salesforce

Capture HigherEd

Job description

Job Title

Graduate Recruitment Coordinator – North Texas

Agency

Tarleton State University

Department

University Recruitment

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Position Overview

The Graduate Recruitment Coordinator at Tarleton State University supports strategic recruitment efforts that increase awareness, generate inquiries, and drive applications to graduate programs across all modalities. Reporting to the Associate Director of Graduate and Global Recruitment, this position plays a critical role in early-stage engagement, facilitating top-of-the-funnel interactions through targeted outreach, collaborative academic partnerships, and dynamic event execution.

University Recruitment at Tarleton State University is a collaborative, student-centered team committed to increasing enrollment through a unified outreach approach. While individual roles are focused on either undergraduate or graduate recruitment, all staff are expected to maintain a broad understanding of both areas. Team members are encouraged to support informed, student-first conversations that reflect the full range of academic opportunities at Tarleton State. All staff also contribute to on-campus recruitment efforts across the university’s locations, including Stephenville, Fort Worth, Waco, and Texas A&M-RELLIS.

This is a remote position based in North Texas. The Graduate Recruitment Coordinator must reside in the region and be able to travel locally for recruitment events and occasionally to other locations across the state, including Tarleton State’s multiple campus locations. General working hours are Monday through Friday, 8:00 AM to 5:00 PM or as business needs indicate.

This position requires a flexible work schedule with regular evening and weekend hours, especially during peak recruitment periods.

Responsibilities

Recruitment and Engagement Initiatives

• Represent Tarleton State University at recruitment events including fairs, webinars, open houses, and campus visit experiences

• Coordinate and deliver professional, compelling presentations across digital and in-person platforms

• Engage with prospective students, employers, school districts, community organizations, and corporate partners to promote graduate programs and increase visibility

• Collaborate with the graduate recruitment team to plan, promote, and staff meaningful engagement experiences that reflect program strengths and student outcomes

• Manage travel logistics and complete expense reports in accordance with university policy

Inquiry Generation and Prospect Engagement

• Engage in targeted outreach efforts that generate inquiries and build early-stage connections with prospective graduate students

• Serve as the primary point of contact during the pre-application phase, providing consistent, student-centered communication

• Provide accurate, relevant information about graduate program offerings, admissions requirements, scholarship opportunities, and important deadlines

• Respond across multiple channels and maintain detailed engagement records within the CRM system

• Track prospect engagement data to support reporting and continuous improvement.

• Contribute insights from engagements with prospective students and enrollment funnel activity to inform team strategy discussions

Academic Collaboration and Community Outreach

• Partner with academic departments to ensure outreach reflects program offerings, faculty expertise, and student outcomes in a way that resonates with prospective audiences.

• Cultivate external connections with employers, school districts, and community-based organizations that can help amplify access to graduate opportunities.

• Contribute to regional and audience-specific strategies that enhance presence in priority markets and strengthen overall reach.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• Four (4) years of experience in recruitment, higher education, marketing, or a related area

Knowledge, Skills, and Abilities

• Graduate Recruitment Insight: Understanding of prospective student motivations, inquiry behavior, and the graduate admissions process

• Communication: Strong written and verbal communication skills with the ability to engage a wide range of audiences professionally and effectively

• CRM and Technology Proficiency: Experience using Salesforce, Capture HigherEd, SMS-Magic, or similar platforms to manage engagement and outreach

• Relationship Management: Ability to cultivate productive partnerships with faculty, staff, and external contacts

• Organizational Skills: Excellent attention to detail and the ability to manage competing priorities in a fast-paced environment

• Data-Informed Approach : Proficiency in interpreting recruitment data and applying insights to improve strategy and performance

• Adaptability and Initiative: Demonstrated ability to work independently in a remote setting while contributing to a larger team vision

• Detail-Oriented Documentation: Commitment to accurate data inputs, activity tracking, and internal documentation that supports continuity and team-wide visibility

• Collaboration and Team Communication : Ability to work effectively across teams and locations, contributing to a positive, connected, and mission-aligned work culture

• Physical Requirements : Ability to lift up to 50 pounds and stand for extended periods during recruitment events

• Schedule Flexibility: Willingness to travel and work evenings or weekends as needed for recruitment activities

Essential Regional Functions

• Must reside in North Texas and be able to travel to campus as needed.

• Primary travel will be in Collin, Denton, Dallas, Rockwall, and surrounding counties.

• Ability to work remotely with reliable internet access and space to store recruitment materials

• May need to use a personal vehicle for travel to events, with mileage reimbursed per state regulations

• Must be able to work remotely with reliable internet access and space to store recruitment materials

• New hire orientation and onboarding will take place in Stephenville

Preferred

• Master’s degree

• Bilingual in Spanish and English

Salary

Commensurate with experience

Salary Range

The target base annual salary range is $52,185 to $68,330.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1stday of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.