Graduate Program Administrator (Hybrid) - DBBS Graduate Program Administration

Washington University; St. Louis (MO); On-site; USD 46,000 - 75,000; Full time

Job summary

Washington University seeks a dedicated administrator to manage graduate program operations, guiding students from recruitment through graduation.

The role focuses on student progress, advocacy, and program coordination, with emphasis on records, FERPA compliance, and collaboration with faculty and offices across the university.

Qualifications

• Oversees student progress through all phases of graduate education and coordinates with programs.
• Experience in academic administration, advising, and student support services.
• Budget management, events planning, and compliance with university policies.

Responsibilities

• Oversees student progress through all phases of graduate education including recruitment, admissions, onboarding, and milestones.
• Coordinates with program directors and faculty to support student success and resolve issues.
• Plans and manages program activities, recruitment visits, orientations, and events; handles budget and contracts.
• Maintains accurate student and alumni records in university systems and ensures FERPA compliance.
• Performs other duties to support program goals and operations.

Skills

Academic Admin

Academic Advising

Budget Management

Communication

Confidentiality

Critical Thinking

Detail-Oriented

Financial Admin

Interpersonal Skills

Multitasking

Prioritization

Problem Solving

Program Administration

Project Coordination

Resource Utilization

Sound Judgment

Student Support

Education

Bachelor's degree

High school diploma or equivalent

Job description

# **Position Summary**Manages and coordinates all aspects of assigned program(s). Provides oversight to Program Directors and faculty to ensure students reach all milestones in a timely manner. Understands, interprets, and articulates the policies and guidelines of the Programs, DBBS, and University.# **Job Description****Primary Duties & Responsibilities:**Student Lifecycle Management* Oversees student progress through all phases of graduate education, including recruitment, admissions, onboarding, academic advising, lab rotations, thesis lab selection, qualifying exams, thesis committee coordination, thesis defense, and graduation. Student Advocacy and Support* Serves as a trusted representative and resource for graduate students.* Identifies appropriate support services and coordinates with WashU offices to assist students facing academic, professional, or personal challenges. Program Operations and Event Coordination* Plans and manages all program activities, including recruitment visits, orientation for incoming classes, overnight retreats, and special events.* Administers financial contracts for retreats and events, ensuring compliance and cost-effectiveness.* Oversees annual program budget to ensure funds are allocated appropriately and objectives are met within financial guidelines.Records and Compliance Management* Maintains accurate student and alumni records in the appropriate databases and WashU systems.* Ensures adherence to FERPA regulations and safeguards the confidentiality and integrity of official student records.* Ensures academic policies and procedures are followed.Additional Responsibilities* Performs other duties as assigned to support program goals and operations. **Working Conditions:** Job Location/Working Conditions* Normal office environment.Physical Effort* Typically sitting at desk or table.Equipment* Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Administrative (3 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.## # **Preferred Qualifications****Education:**Bachelor's degree**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**No additional work experience unless stated elsewhere in the job posting.**Skills:**Academic Administration, Academic Advising, Budget Management, Communication, Confidentiality, Critical Thinking, Detail-Oriented, Financial Administration, Interpersonal Communication, Multitasking, Prioritization, Problem Solving, Program Administration, Project Coordination, Resource Utilization, Sound Judgment, Student Support Services# **Grade**G09# **Salary Range**$45,600.00 - $75,300.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.