Graduate & Professional School Advising Coordinator

The Chronicle Of Higher Education, Inc.; United (PA); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Job summary

University of Pennsylvania Career Services is seeking an Administrative Coordinator to support the pre-health and pre-law advising team. This role will provide logistical support for medical/dental school admissions, manage information sessions, workshops, and career fairs, and maintain online and printed resources.

The position emphasizes effective communication, data management, and event planning within a collaborative university setting, with opportunities for professional development and

Qualifications

• Bachelor's degree or higher; 5–7 years experience or equivalent combination required; preferred 1–2 years with Bachelor's degree.
• Attention to detail and organizational excellence are essential.
• Ability to prioritize multiple tasks in a fast-paced environment with frequent interruptions.
• Excellent writing and professional communication skills; strong proofreading.
• Experience with event planning for small and large groups; independent and team work.

Responsibilities

• Create and maintain a large database of 350+ applicants to medical/dental school and manage supporting documents in Canvas and Box.
• Review letters of recommendation for medical/dental school submitted online and coordinate corrections.
• Manage multiple schedules for daily appointments, weekly meetings, workshops and programs, and online and on-campus events, including room reservations and Zoom setup.
• Respond to student and alumni questions via email, phone, Handshake and Canvas.
• Keep resources such as web pages, Canvas courses, and print materials up to date and develop new resources as needed.
• Gather qualitative and quantitative data for team and Career Services First Destination Survey.
• Provide coverage as needed for the main Career Services reception area, support one career fair each semester, and assist with office events as needed.
• Create reports for program assessment.
• Other duties and responsibilities as assigned

Skills

Attention to detail

Organizational skills

Event planning

Communication skills

Teamwork

Adaptability

Education

Bachelor's degree or higher

Tools

Microsoft Office

Adobe Creative Suite

Canva

Job description

University of Pennsylvania Career Services is seeking an Administrative Coordinator to support the pre-health and pre-law advising team. This role will provide logistical support for medical/dental school admissions, manage information sessions, workshops, and career fairs, and maintain online and printed resources.

The position emphasizes effective communication, data management, and event planning within a collaborative university setting, with opportunities for professional development and