GRADUATE MEDICAL EDUCATION PROGRAM COORDINATOR - SCHOOL OF PODIATRIC MEDICINE

University of Texas Rio Grande Valley; Edinburg (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

UT Rio Grande Valley seeks a Graduate Medical Education Program Coordinator for the School of Podiatric Medicine in Harlingen, TX. You will manage accreditation activities, prepare site visits, and maintain CPME compliance while serving as a key liaison among residents, faculty, and sites.

You will help plan budgets, schedules, and events such as graduations and orientations, and ensure accurate documentation and reporting across multiple stakeholders.

Qualifications

• Bachelor's degree is required.
• Three (3) years of related experience required; experience may be substituted for education on a one-to-one basis.
• Health care or higher education experience preferred.
• Strong planning and organizational skills are essential.

Responsibilities

• Manage accreditation site visits, self-studies, and CPME documentation.
• Prepare and support sites for visits and coordinate required documents.
• Maintain educational quality and ensure CPME standards compliance.
• Act as liaison between program directors, residents, faculty, and sites.
• Submit reports to CPME, THECB, and other bodies.
• Track program expenditures including travel, stipends, and fees.
• Develop and maintain rotation, call, and clinic schedules and communicate updates.

Skills

Exceptional planning and organization

Education

Bachelor's degree

Preferred: Education/Healthcare Administration

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

GRADUATE MEDICAL EDUCATION PROGRAM COORDINATOR - SCHOOL OFPODIATRIC MEDICINE

Posting Number: SRGV9212

Number of Vacancies: 1

Location: Harlingen, Texas

Department: School of Podiatric Medicine

FLSA: Exempt

Scope of Job:

Responsible for the day-to-day management and administration of the CPME residency training program. Responsible for coordinating and maintaining the residency program accreditation and compliance with the Council on Podiatric Medical Education (CPME), monitoring the learning and working environment, and serves as an important liaison with residents, faculty, staff, and the accrediting body.

Description of Duties:

• Manages and coordinates accreditation site visits, self-studies, and/or special reviews including preparation of all required documentation.
• Prepares program, faculty, and residents/fellows for site visits; arranges rooms, ensures required documents are available for site visitor as requested; and serves as key participant in the site visit.
• Develops and maintains the educational quality of the training program while ensuring compliance with CPME accreditation standards and other regulatory requirements.
• Functions as a liaison between the program director, residents, faculty, participating sites, and other departments.
• Prepares and submits reports to CPME, THECB, and other professional organizations as required.
• Submits and tracks expenditures of the GME program(s), to include travel expenses, resident educational allowance, recruitment expenses, and program related fees.
• Develops and maintains resident annual rotation schedules, call schedules, and clinic schedules; ensures schedules are up to date in the resident management suite, and they are communicated to all stakeholders accordingly.
• Analyzes completed evaluations for concerns and shares information with program committees and Program Director.
• Participates in the planning and the development of the program budget.
• Plans, coordinates and executes program-wide events such as graduation and resident orientation.
• Reviews and submits appropriate forms for program operations including salaries, stipends, and other operational costs for residents.
• Produces and distributes didactic conference schedule, resident handbooks, and resident schedules on an annual basis.
• Maintains accurate and easily accessible resident portfolios.
• Reviews annual resident schedule to verify curriculum requirements are met by training level and accreditation.
• Revises competency-based rotation goals and objectives and distributes to residents and faculty annually.
• Manages the evaluation mapping to CPME core competencies; coordinate the distribution, tracking and filling of resident, faculty, and rotation evaluations.
• Leads program recruitment, a major operation, to include verifying applicant eligibility including program and institution selection policy, along with national organization application screening, interviews, documentation and ensures the submission of the rank order list.
• Ensures resident compliance with all stakeholder and institutional onboarding requirements, including medical licenses, immunizations, and required trainings.
• Collects and maintains application data and identifies trends inorder to assess future or historical trends for program evaluation purposes.
• Participates in the development of strategies regarding faculty development and continuous quality improvement.
• Researches and responds to inquiries and requests for information related to the program from other program/organizations (internal and external stakeholders).
• Keeps abreast of current compliance and regulatory requirements at the various training sites in which their residents/fellows rotate and implements changes as necessary.
• Performs other duties as assigned.

Supervision Received:

General supervision from assigned supervisor.

Supervision Given:

Direct supervision of assigned staff.

Required Education:

Bachelor's degree from an accredited university.

Preferred Education:

Bachelor's Degree in Education, Healthcare Administration or related field from an accredited University.

Licenses/Certifications:

None.

Required Experience:

Three (3) years of related experience. Experience may be substituted for education on a one-to-one basis.

Preferred Experience:

Experience obtained in health care or in a higher education setting.

Equipment:

Use of standard office equipment. Competent in MS Word, Excel, Power Point, Outlook Email.

Working Conditions:

Needs to be able to successfully perform all required duties. Office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

As part of their essential duties, employees in these roles are expected to maintain a consistent, in-person presence on campus at their assigned locations. Limited exceptions may apply for positions that are approved as hybrid or fully remote in accordance with UTRGV policies.

Other:

Exceptional planning and organizational skills. Ability to work on multiple projects simultaneously, prioritizing tasks to meet deadlines in an organized and detail-oriented manner.

Employment Category:

Full-Time

Minimum Salary:

Commensurate with Experience

Posted Salary:

Commensurate with Experience

Position Available Date:

11/01/2026

Grant Funded Position:

No

EEO Statement:

It is the policy of The University of Texas Rio Grande Valley topromote and ensure equal employment opportunities for allindividuals without regard to race, color, national origin, sex,age, religion, disability, sexual orientation, gender identity orexpression, genetic information or protected veteran status. Inaccordance with the requirements of Title VII of the Civil RightsAct of 1964, the Title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, and the Americanswith Disabilities Act of 1990, as amended, our University iscommitted to comply with all government requirements and ensuresnon-discrimination in its education programs and activities,including employment. We encourage women, minorities anddifferently abled persons to apply for employment positions ofinterest.

Additional Information:

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of Human Resources.