Graduate Medical Education Program Coordinator

Javon-Bea-Hospital; Rockford (IL); On-site; USD 46,000 - 73,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life & Disability Insurance

FSA/HSA Options

Paid time off

Tuition reimbursement

Certification Reimbursement

Well-being Programs

Employee Discounts

Annual recognition/awards events

Community service opportunities

Job summary

Mercyhealth is seeking a Fellowship Program Coordinator to coordinate educational activities, schedules, and evaluation processes for the Internal Medicine Residency and Fellowship programs in northern Illinois and southern Wisconsin. The role supports accreditation efforts and ensures policy compliance within GME.

The position emphasizes attention to detail, multi-tasking, and effective communication to partner with program leadership, faculty, and residents.

Qualifications

• Bachelor’s Degree preferred.
• Experience working in a Graduate Medical Education environment preferred.
• TAGME Certification preferred.

Responsibilities

• Coordinate educational activities (didactic conferences, Grand Rounds) supporting the Fellowship curriculum.
• Provide guidance on GME policies for residents/fellows and non-clinical program aspects.
• Coordinate periodic creation and monitoring of fellow/faculty rotation, clinic, and call schedules for the Fellowship and IM Residency.
• Oversee resident, fellow, faculty, and program evaluations.
• Support accreditation activities (ACGME site visits, reviews, annual programs) as needed.
• Manage duty hour reporting and compliance for the Fellowship and IM Residency.

Skills

Attention to detail

Multi-tasking

Communication skills

Organizational skills

Education

Bachelor’s degree preferred

Graduate Medical Education experience preferred

TAGME certification preferred

Job description

OVERVIEWCoordinates educational activities, schedules, and daily operations for the Fellowship Program while providing support to the Internal Medicine Residency Program. Assists with recruitment, evaluations, accreditation requirements, and compliance with program policies and standards. Works closely with program leadership, faculty, and physicians in training to support program quality and continuous improvement.SCHEDULE: 40-hours per weekESSENTIAL DUTIES AND RESPONSIBILITIESCoordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the Fellowship Program’s curriculum and adhere to ACGME requirements.Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.Coordinates creation, dissemination and monitoring of annual Fellowship rotation, clinic and call schedules; updates schedules periodically to maintain accuracy.Assists with same for the IM Residency Coordinates creation, dissemination and monitoring of resident/fellow, faculty, and program evaluations.Coordinates and/or supports accreditation activities - ACGME Site Visits, Internal Reviews, annual program reviews, etc. as needed.Manages Fellowship duty hour reports and supports reporting compliance; assists with same for the IM Residency. Assists in supporting compliance to GME policies and procedures and related departmental policies.Coordinates fellow recruitment and selection process and assists with same for the IM Residency.Assists the PD and faculty in planning, developing, and implementing residency/fellowship program quality improvement activitiesCULTURE OF EXCELLENCE BEHAVIOR EXPECTATIONSTo perform the job successfully, an individual should demonstrate the following behavior expectations:Quality - Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals.Service - Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions.Partnering - Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other's views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work: Embraces teamwork, supports and encourages positive change while giving value to individuals.Cost - Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue.EDUCATION & EXPERIENCEBachelor’s Degree PreferredExperience working in a Graduate Medical Education environment preferred.CERTIFICATION/LICENSURETAGME Certification PreferredADDITIONAL REQUIREMENTSPassing the Driver’s License Check and/or Credit Check (for those positions requiring).Passing the WI Caregiver Background Check and/or IL Health Care Workers Background Check.Must be able to follow written/oral instructions.OTHER SKILLS AND ABILITIESThis job requires great attention to detail and the ability to multi-task.WORK ENVIRONMENTThe noise level in the work environment is usually quiet.Occupational Exposure: Category C - No partners in the specified job classification have occupational exposure.INFORMATION ACCESSPartner may access patient care information, financial data, human resource data and strategic and planning data needed to perform their job duties as directed by the director.LEVEL OF SUPERVISIONResponsibilities include interviewing residents/fellows; addressing complaints and resolving problems; employee adherence to annual education and certification requirements.PAY RANGE:$45,760.00 - $73,216.00Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.Mercyhealth offers competitive pay and a comprehensive benefits package including:Medical, Dental, VisionLife & Disability InsuranceFSA/HSA OptionsGenerous, accruing paid time offPaid Parental and caregiver leaveCareer advancement and educational opportunitiesTuition and certification reimbursementCertification ReimbursementWell-being ProgramsEmployee DiscountsOn-Demand PayFinancial EducationAnnual recognition/awards eventsPartner appreciation daysFamily entertainment/attractions discountCommunity service/improvement opportunitiesClick here for more details regarding Mercyhealth Careers Benefit Information.At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.Mercyhealth has been nationally recognized for our commitment to our people and culture, including:#1 in the nation on AARP's Best Employers for Workers Over 50One of Working Mother magazine's 100 Best Companies for Working MothersA Top 50 Company and Top 10 Nonprofit for Executive Women