Graduate Hourly - Academic Affairs Assistant - College of Dentistry

University of Illinois Chicago; Chicago (IL); On-site; Full time

Job summary

The University of Illinois Chicago is seeking a Graduate Hourly - Academic Affairs Assistant for the College of Dentistry. This role involves administrative duties to support the Academic Affairs Department, including managing student files, responding to requests, and assisting with exam materials. Candidates must be enrolled in a graduate program at UIC and possess a Bachelor's degree in a relevant field.

Qualifications

• Must be in a graduate program at UIC.
• Prior experience in administrative higher education preferred.

Responsibilities

• Maintaining and organizing electronic student files.
• Managing and responding to official letter requests.
• Assisting in authoring residency letters of recommendation.

Skills

Organizational Skills

Communication

Education

Bachelor's degree in social sciences, business administration, or a related field

Job description

Graduate Hourly - Academic Affairs Assistant - College of Dentistry

Graduate Hourly - Academic Affairs Assistant - College of Dentistry

Hiring Department: Academic Affairs

Location: Chicago, IL USA

Requisition ID: 1034965

Posting Close Date: 5/28/2025

Salary: The budgeted pay rate for the position is $31.03.

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

Position Summary
The Graduate Hourly is expected to help in day to day roles within the Academic Affairs Department that will help the team better serve the students here at the College of Dentistry. All of the duties will be administrative in this role.

Duties & Responsibilities

Maintaining and organizing electronic student files in database

Managing and responding to incoming official letter requests.

Assisting in authoring PASS residency letters of recommendation

Assisting in uploading exam materials to online ExamSoft assessment portal; proctoring when needed

Format exams for ExamSoft assessment portal

Proctor onsite student testing

Review thesis formats

Assisting with calendar and event management

Prep work associated with meetings (printing minutes, handouts, etc.)

Other duties as assigned

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications
Must be in a graduate program at UIC, and must have a Bachelor's degree is social sciences, business administration, or a related field.

Preferred Qualifications
Prior experience working in admistrative higher education is preferred

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation
Looking for more University of Illinois positions?

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.


To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14956?c=uic







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