Graduate Enrollment Coordinator

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

Michigan Medicine's Office of Graduate and Postdoctoral Studies seeks an admissions and recruitment professional to join our team as Graduate Enrollment Coordinator. You will support programs across PIBS, UM PRIME, and MEDPREP, collaborating with UM units and national bodies to recruit diverse, high-quality trainees.

The role involves travel, weekend work, and being on-call during interview weekends, with active involvement in professional associations and national meetings.

Qualifications

• Bachelor's degree and 1-2 years of relevant experience in higher education administration or student recruitment and admissions.
• Willingness to travel and be on-call 24/7 during recruitment events and interview weekends.

Responsibilities

• Recruiting & Outreach: represent Michigan Medicine at institutions and recruitment fairs.
• Admission Operations: manage the overall application process and communications.
• Event Management: coordinate interviews and recruitment trips and logistics.
• Special Projects: participate in campus recruitment activities and national meetings.
• General Administration: manage communications plans and stakeholder deadlines.

Skills

Recruitment outreach

Admissions coordination

Event planning

Travel readiness

Education

Bachelor's degree in a related field

Job description

Job Summary

The Office of Graduate and Postdoctoral Studies (OGPS) in the University of Michigan?s Medical School is looking for an admissions and recruitment professional to join our team. The Graduate Enrollment Coordinator will be responsible for:

• Functional operations for recruitment and admissions of prospective students for the Program in Biomedical Sciences (PIBS), Postbac Research Immersion and Mentorship Experience (UM PRIME), and the Postbac Premedical Program (MEDPREP);
• Working collaboratively with OGPS teams and other UM units to coordinate and implement meaningful programs/services that focus on the common needs of all trainees;
• Following through with strategic initiatives as set forth by the Associate Director of Enrollment & Academic Services and the Graduate Enrollment Manager.

Travel is required for this position, as well as working weekends and being on-call 24/7 during interview weekends. In addition, this position is expected to be an active member of NAGAP and BIOGAP and attend national meetings and present when appropriate. The Graduate Enrollment Coordinator reports to the Graduate Enrollment Manager.

OGPS provides comprehensive support services to 900+ masters, doctoral, and post-baccalaureate students as well as 450+ postdoctoral fellows within the medical school. Every year we hit the road in search of the most highly qualified and diverse student population. The Graduate Enrollment Coordinator is critical in our efforts to recruit and admit the best and brightest students.

The duties and responsibilities for this position can be categorized into five main domains:

• Recruiting & Outreach
• Admission Operations
• Event Management
• Special Projects
• General Administration

Responsibilities

25% Recruiting & Outreach

• Prominently represent Michigan Medicine at select undergraduate institutions, as well as recruitment fairs and conferences, including ABRCMS and SACNAS.
• Partner with undergraduate institutions across the nation to develop strong recruitment pipelines and services to help recruit underrepresented trainees.
• Foster new areas to target for recruiting and assist with other recruiting activities, such as UM faculty talks at other universities.
• Advise prospective students.

10% Admission Operations

• Responsible for the overall application process, maintenance, and final reporting for the Program in Biomedical Sciences (PIBS), Postbac Premedical Program (MEDPREP), and Postbac
• Research Immersion and Mentorship Experience (UM PRIME).
• Track and communicate all admissions decisions. Administer post-admission surveys.

30% Event Management

• Coordinate PIBS interview weekends, MEDPREP, and PRIME interviews.
• Coordinate all aspects of various recruitment trips, including registration, travel, lodging, and event management.
• Coordinate logistics for PIBS Interview Weekends, including travel, lodging, and reservations.
• Coordinate event staff, volunteers, vendors, and speakers during events.
• Coordinate event registration and attendee communications.

15% Special Projects

• Coordinate and participate in various on-campus recruitment activities, such as Preview, Advisor Visits, and Summer Research Open House.
• Active member of NAGAP and BioGAP; attend national meetings and conferences and present when appropriate.
• Collaborate with various team members on projects.

20% General Administration

• Develop, implement, and assess communication plans including social networking, webinars, and email.
• Process applications and status information and assist in managing applicant evaluation systems.
• Serve as the admissions point of contact for PIBS, MEDPREP, & PRIME Programs
• Communicate with stakeholders regarding important deadlines, events, and changes
• Attend staff, team, and project meetings.
• Perform additional duties and responsibilities as assigned related to the position.
• Responsible for communications and correspondence with potential students/learners, current students/learners, faculty, and alumni.

Required Qualifications

• Bachelor's degree and 1-2 years of relevant experience in higher education administration or student recruitment and admissions.
• Willingness to travel and be on-call 24/7 during recruitment events and interview weekends.

Desired Qualifications

• Experience in graduate student recruitment and admissions
• At least two years of experience recruiting and admitting within the STEM field.
• Experience and proven success in recruiting underrepresented students.
• Working knowledge of University and Rackham policies, procedures, and practices related to graduate student admissions.
• Experience with University reporting tools and University general policies/procedures.
• Knowledge of policies and trends affecting graduate and/or biomedical science education.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The expected salary range is $52,000 - $62,000. A higher salary may be offered based on the qualifications, years of experience, and benchmarking with other employees within Michigan Medicine with the same job title.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.