Graduate Assistant - Registrars Office, Operations

Southeastern University; Lakeland (FL); On-site; USD 10,000 - 60,000; Part time

Job summary

Southeastern University is seeking a Graduate Assistant who will assist in departmental functions while pursuing graduate studies. The role involves providing administrative support and mentorship to undergraduate students. This part-time position is essential to enhance the academic environment while allowing personal educational growth.

Benefits

Tuition waiver for 6-9 credit hours per semester

Stipend of $2,500 for summer term

General and tech fees fully covered

Flexible scheduling around academic commitments

Qualifications

• Completed bachelor's degree and acceptance into a graduate program at SEU.
• Available to work 20 hours per week.
• Familiarity with department-specific software.

Responsibilities

• Assist faculty with departmental administrative and project-related tasks.
• Serve as a role model for student conduct.
• Support course material preparations and grading as needed.

Skills

Interpersonal communication

Conflict resolution

Data management

Education

Bachelor's Degree

Tools

Microsoft Office

Google Suite

Job description

Level Entry

Job Location FL - Main Campus - Lakeland, FL

Position Type Part Time

Bachelor's Degree

Travel Percentage None

Job Shift Day

Job Category Admin - Clerical

POSITION SUMMARY
Graduate Assistant - Standard are student workers who contribute to the mission of Southeastern University while pursuing their graduate studies. This position will ass ist the department faculty or supervisors with administrative or project-related tasks, as assigned. GA positions are established on a term-to-term basis and are not guaranteed for the entire academic year.

BENEFITS

• Tuition = 100% off for 6-9 credit hours per semester
• Maximum work hours per week = 20 hours
• Available forsummer term
• Stipend = $2,500/ summer term (must work session A & B)
• Non-exempt position: Must clock in/out each day to track hours worked.
• General and tech fees - covered at 100% (fees waived)

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned)

• Departmental Support – Assist in departmental-specific administrative and project-related duties, as assigned by supervisor.
• Student Culture – Serve as a role model, exemplifying Southeastern University’s values and standards for student conduct.
• Instructional Support (if applicable) – Assist faculty in preparing course materials, grading assignments, and mentoring undergraduate students as needed.
• Administrative Assistance – Perform various administrative tasks, which may include scheduling, managing correspondence, maintaining files, and ensuring efficient department operations.
• Special Projects – Contribute to special projects or initiatives as assigned by the supervisor or department leadership.

ADDITIONAL/NON-ESSENTIAL DUTIES

Availability to work 20 hours per week, with flexibility around academic commitments. Familiarity with platforms such as Microsoft Office, Google Suite, JICS, MyFire, statistical software, and/or learning management systems, specific to the position.

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

LOCATION

Lakeland Main Campus

Qualifications

Required Education:

A completed bachelor’s degree and acceptance into a Southeastern University Graduate Program.

Required Experience:

No experience required.

Additional Requirements:

Availability to work 20 hours per week, with flexibility around academic commitments.

Familiarity with department-specific software and tools, as required. Training to be provided.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Departmental Support
• Knowledge: Understand departmental processes and procedures related to the department.
• Skills: Proficient in research techniques, data management, and analysis tools to support departmental objectives.
• Abilities: Ability to manage and organize departmental records and assist in project management to ensure the smooth operation of departmental activities.
Student Culture
• Knowledge: Awareness of Southeastern University’s values, standards, and expectations for student conduct.
• Skills: Strong interpersonal communication and conflict resolution skills to positively influence student behavior and foster a supportive environment.
• Abilities: Demonstrated ability to serve as a role model, exemplifying institutional values and promoting a respectful and inclusive student culture.
Instructional Support (if applicable)
• Knowledge: Familiarity with course content and instructional support methods, including grading and mentoring best practices.
• Skills: Capable of assisting in the preparation of course materials, grading assignments, and providing academic guidance to undergraduate students.
• Abilities: Ability to collaborate with faculty to enhance student learning experiences and provide targeted support to students as needed.
Administrative Assistance
• Knowledge: Understanding of administrative processes such as scheduling, correspondence management, and document/file organization.
• Skills: Proficient in office software (e.g., Microsoft Office, Google Suite) and organizational tools to support efficient department operations.
• Abilities: Ability to manage multiple administrative tasks effectively and ensure the timely completion of assignments, contributing to overall departmental efficiency.
Special Projects
• Knowledge: Awareness of departmental initiatives and projects, with a willingness to adapt to new tasks as assigned.
• Skills: Strong problem-solving and project management skills to contribute meaningfully to special projects.
• Abilities: Ability to work independently or collaboratively on special projects, ensuring tasks are completed on time and in alignment with departmental goals.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment.

• This position is considered non-essential for the purposes of Emergency Response.

Physical Requirements:

Must be able to sit for extended periods, using a computer keyboard, occasionally reaching and standing for extended periods.

Must have good close vision to see details on a screen

Minimal heavy lifting or strenuous physical activity, unless otherwise specified in athletics or campus life departments.

Travel:

No

Schedule:

To be determined by supervisor/departmental need and to align with student school schedule.

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows:

Various safety and departmental training, as required by the supervisor.

SAFETY

• SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.
• Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.

SCREENING

All full-time positions and some student or Graduate Assistant positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University’s insurance carrier in order to meet the requirements of the position.

DISCLAIMER

SEU is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.

Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant .

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