Government Contracts Administrator

Nooks; United States; Remote; USD 117,000 - 130,000; Full time

Benefits offered by this job

Yearly bonus structure

Equity ownership

401(k) employer contribution

Flexible time away

Job summary

Nooks is seeking a Government Contracts Administrator to support the Government Delivery team by managing assigned contracts from award setup and kickoff through modifications and closeout, ensuring audit-ready files and contract compliance.

You will report to the Senior Director, negotiate NDAs and subcontracts, flow down FAR/DFARS clauses, coordinate with Finance on invoicing, monitor performance against schedules and terms, and help prepare proposal documentation.

Qualifications

• Four or more years of government contracts administration experience.
• Strong working knowledge of FAR and DFARS.
• Experience supporting IDIQ and GSA Schedule contracts.
• Experience drafting and negotiating NDAs, teaming agreements, and subcontracts.
• Ability to identify contract risk and develop solutions.
• Ability to work independently with direction from leadership.
• Excellent written and verbal communication; proficiency in Word, Excel, and PowerPoint.
• Preferred: CFCM, CPCM, or FAC-C certification.
• Experience with OT agreements or Intelligence Community customers is a plus.

Responsibilities

• Administer contracts from award through closeout with audit-ready files.
• Coordinate with Contracting Officers on administrative matters for assigned contracts.
• Align invoicing with contract terms, funding, and delivered work.
• Monitor performance against schedules, pricing, and terms.
• Flag scope changes and escalate to leadership before work proceeds.
• Track deliverables and CD-RLs; manage risk across contracts.
• Negotiate and maintain NDAs, teaming agreements, and subcontracts.
• Flow down FAR/DFARS clauses and subcontract provisions.
• Support pre-award reviews, compliance assessments, and proposal documentation.
• Draft solicitation questions and responses for leadership review.

Skills

Contract administration

FAR/DFARS

IDIQ/GSA contracts

NDAs/Teaming agreements

Risk management

Independent work

MS Word/Excel/PowerPoint

CFCM/CPCM/FAC-C

Federal contracts experience

PIEE/CPARS

OT agreements/IC customers

Tools

PIEE

CPARS

MS Office

Job description

Nooks is pioneering Classified-Infrastructure-as-a-Service (CIaaS) — designing, building, and operating Sensitive Compartmented Information Facilities (SCIFs) and other secured, classified environments for the defense and national security community. We work with the agencies, contractors, and mission-driven organizations that keep the nation safe, delivering the physical infrastructure that makes classified work possible. We’re growing fast, operating across multiple markets, and building a company that takes both the mission and the business seriously.

About the Role

You will support the Government Delivery team by administering assigned government contracts, analyzing contract documents, negotiating routine agreements, and supporting proposal preparation. Reporting to the Senior Director of Government Delivery and working day to day with program managers and the Program Director, you exercise independent judgment on contract administration matters while acting at the direction of Government Delivery leadership. You identify contractual issues early, recommend resolutions, and guide teammates on contract administration principles and regulations. This is an individual contributor role with no direct reports.

At Nooks, we move fast. While you'll have clear ownership over your core responsibilities, startup life means priorities can shift. We're looking for a proactive problem-solver who is comfortable with ambiguity and ready to lean in wherever the team needs them most to drive us forward.

Key Responsibilities

Contract Administration

• Administer assigned contracts from award setup and kickoff briefings through modifications and closeout, keeping files complete and audit-ready.
• Serve as a point of contact for Contracting Officers and Contract Specialists on administrative matters for assigned contracts.
• Coordinate between program teams and Finance on invoicing so billing matches contract terms, funding, and delivered work.

Performance and Compliance Monitoring

• Monitor contract performance against delivery schedules, pricing, and terms, and identify when modifications, amendments, or extensions are needed.
• Determine when customer-directed changes fall outside contract scope and raise them with Government Delivery leadership before work proceeds.
• Track deliverables, reports, and Contract Data Requirements List (CDRL) items for assigned contracts, alerting owners and escalating risk to the Program Director.

Agreements and Subcontracts

• Negotiate and maintain nondisclosure agreements (NDAs), teaming agreements, and subcontracts within policy and the approved fallback playbook, routing final versions for signature.
• Flow down required Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses, keeping subcontract provisions clear and compliant.
• Monitor subcontractor performance with program managers, and investigate and recommend resolutions to claims, disputes, and complaints.

Pre-Award Support

• Support solicitation reviews, compliance assessments, and teaming coordination in partnership with Growth.
• Help prepare proposal contract documentation, including representations, certifications, and required forms, for leadership review and submission.
• Draft solicitation questions and responses to customer data calls for leadership review.

The Skillset

• Four or more years of government contracts administration experience.
• Strong working knowledge of the FAR and DFARS.
• Experience supporting Indefinite Delivery/Indefinite Quantity (IDIQ) and General Services Administration (GSA) Schedule contracts.
• Experience drafting and negotiating NDAs, teaming agreements, and subcontracts.
• Ability to identify contract risk and develop solutions to moderate and complex contractual issues.
• Ability to work independently while taking direction from program and department leadership.
• Strong written and verbal communication, with advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), or Federal Acquisition Certification in Contracting (FAC-C), preferred.
• Prior experience as a federal 1102 Contract Specialist, a plus.
• Familiarity with the Procurement Integrated Enterprise Environment (PIEE) and Contractor Performance Assessment Reporting System (CPARS), a plus.
• Experience with Other Transaction (OT) agreements or Intelligence Community customers, a plus.

Yearly Bonus Structure + Equity Ownership

401(k) Employer Contribution

Flexible Time Away

Eligibility & Clearance

Candidates must be authorized to work in the United States. An active Secret clearance is preferred. All candidates must be eligible for and committed to obtaining and maintaining a U.S. government Secret security clearance as a condition of employment.

You are not attached to a single Nooks site. You support contracts across Nooks locations, working remotely with travel as needed or from the Arlington, Virginia area. Government Delivery is still setting its standards, so you will help build the tracking and file practices the team runs on.

What Success Looks Like in This Role

Every assigned contract has a complete, audit-ready file, and its deliverables, options, and modifications are tracked and acted on before they become problems. Out-of-scope customer requests are identified and raised before work proceeds. Routine NDAs and teaming agreements move to signature without leadership involvement unless a term falls outside the playbook. Proposal contract documentation reaches leadership complete and on time. Program managers, the Program Director, and Finance rely on you for accurate answers on what each assigned contract requires.

Cross-Functional Expectations

You work most closely with program managers and the Program Director, acting at their direction on assigned contracts. You support Growth on pre-award reviews and coordinate with Finance on invoicing. Externally, you handle administrative matters with government Contracting Officers, Contract Specialists, and teaming partners. You do not sign agreements or submit proposals on behalf of Nooks.

Salary Range for all departments

Salary Range

$117,000 - $130,000 USD

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Nooks’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.