Governance Operations Coordinator

Tennessee Society of Association Executives; Herndon (VA); Remote; USD 60,000 - 85,000; Full time

Job summary

A leading organization is seeking a Governance Operations Coordinator to support its operational backbone by enhancing governance processes. This role involves managing board logistics, improving internal workflows, and fostering positive relationships with stakeholders. Ideal candidates will possess strong project management skills and experience in association governance, contributing to the organization's commitment to effective governance and operational excellence.

Benefits

Medical, dental, and vision insurance

401(k) options with company match

Flexible spending plans

Paid holidays

Ability to work remotely

Qualifications

• Minimum 5+ years of progressive work experience.
• 2-3 years experience in association governance or as an executive assistant.
• Exceptional organizational and multitasking skills.

Responsibilities

• Coordinate logistics for Board of Governors meetings.
• Maintain official records and governance documentation.
• Support committee meeting planning and compliance tasks.

Skills

Organizational skills

Project management

Research capabilities

Interpersonal skills

Communication

Attention to detail

Education

College degree in related field

Tools

Microsoft Office Suite

Adobe tools

Job description

Are you an organized, detail-oriented professional with strong project management and research capabilities? Do you thrive in a fast-paced environment and enjoy collaborating with volunteers and subject matter experts? Do you live in the Washington DC metro area and are you looking for the flexibility of a primarily virtual position with occasional in-office collaboration at our Herndon, VA office? If so, we invite you to apply for the Governance Operations Coordinator position at ASA.

What Will You Do in This Role?

The Governance Operations Coordinator is a key support role at the American Society of Appraisers (ASA), focused on maintaining strong governance operations while driving improvements in efficiency, coordination, and process. This position serves as the operational backbone for ASA’s Board of Governors, core committees, and CEO scheduling, ensuring that our governance work runs smoothly and is well-documented.

Who Will Excel in This Role?

Coupled with a minimum of five (5) years of relevant experience, you will be successful in this role if you are a critical thinker who can anticipate what is ahead. Prior experience working within association governance is strongly preferred. You should be a team player who is flexible, patient and self-directed with impeccable project management skills. You should also have a strong knack for technology with the ability manage multiple platforms and systems with confidence.

We’re looking for someone who can:

• Help streamline internal processes for improved efficiency.
• Help standardize and modernize documentation, workflows, and coordination.
• Foster positive relationships with board members, committee members, volunteers, and other key partners.

The Details

This is a hands-on position with both strategic exposure and tactical responsibilities, from managing board meetings logistics and elections to coordinating CEO scheduling and key governance workflows.While some functions remain traditional, ASA is committed to modernizing its governance infrastructure, and we welcome candidates who are excited to help shape that evolution.

Board of Governors Operations

• Coordinate logistics and materials for all Board of Governors meetings (virtual and in-person).
• Prepare and distribute agendas, minutes, and board packets
• Manage follow-up on all board actions.
• Provide logistical support for in-person meetings (hotel, catering, room setup, etc.).
• Maintain the Society’s official records, resolutions, and governing documents.
• Process and approve expense reports based on ASA’s Travel Reimbursement Policy.

Governance Process and Committee Support

• Act as a liaison to several governance committees (Ethics, Nominations & Awards, Constitution & Bylaws, Elections), supporting their meeting planning, documentation, and compliance tasks.
• Support elections process for ASA leadership and constitutional amendments.
• Foster positive relationships with board members, members, sponsors, and other key partners.
• Maintain accurate rosters and records for ASA officers and committees.
• Assist with additional committee coordination and logistics as needed.

Administration & CEO Support

• Manage the CEO’s calendar, appointments and travel logistics.
• Prepare and edit correspondence, reports, presentations and other documents.
• Handle confidential information with discretion.
• Assist with special projects and administrative tasks as assigned.

What Benefits Does ASA Offer its Team Members?

We are committed to our employees and have structured our benefits package to be competitive and affordable. We offer an array of benefits including medical, dental and vision insurance, 401(k) options with a company match, flexible spending plans, paid holidays, and the option to work remotely. We also seek a healthy work-life balance for our staff and recognize the importance of responsibilities outside the office.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Full time, in office or virtual/telework

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is frequently required to stand; walk; sit; use hands and reach with hands and arms.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl.
• The employee may occasionally need to lift and/or move up to 50 pounds.

ASA is an equal opportunity employer.

Position Qualifications

• Although this position is primarily remote, candidates are required to reside in the Washington, D.C. metropolitan area and be available to work onsite at our Herndon, VA office as needed (approximately 1 - 2 times per month)
• College degree in related field
• At least 5+ years of progressive work experience
• 2-3 years experience in association governance or as an executive assistant in the association space is highly desirable
• Exceptional organizational skills with the ability to manage multiple priorities independently
• Must be resourceful and able to conduct research and meet deadlines independently
• Excellent written and verbal communication, editing, and proofreading skills
• Must be highly proficient in Microsoft products (MS Word, Excel, Outlook; PowerPoint, etc.) and should be comfortable learning and working in databases and web platforms
• Experience with Adobe tools
• Strong attention to detail and ability to follow instructions
• Professional phone manner and strong interpersonal skills
• Discretion with confidential information is paramount