Governance Coordinator

Vertex Education; Chandler (AZ); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Industry-leading pay

Referral bonuses

Unlimited flexible PTO

Medical, dental, vision benefits

401(k) with 6% employer match

Mentoring and training funds

Job summary

Vertex Education is seeking a Governance Coordinator in Chandler to manage end-to-end board meeting logistics, extract materials from department heads, and ensure timely, compliant governance documentation. You will draft minutes, maintain archives, and coordinate travel for board members.

You will liaise with senior leaders, enforce submission deadlines, and support onboarding for new board members, all while upholding a high-service, cross-functional approach in a fast-paced education services

Qualifications

• Ability to extract deliverables from senior leaders without formal authority.
• Experience drafting precise meeting minutes and maintaining version control.
• Proficiency with virtual meeting platforms (Zoom, Teams, Google Meet).
• Experience auditing compliance documents and filing timely submissions.

Responsibilities

• Coordinate end-to-end board meeting logistics (virtual/hybrid) and publish packets in Microsoft 365.
• Extract and assemble materials from departments to align with board agendas and formatting standards.
• Draft accurate meeting minutes and manage version control of governance records.
• Audit board documents for regulatory compliance and track submission deadlines.
• Assist with board member travel arrangements and expense processing.
• Support onboarding for new board members and maintain stakeholder communications.

Skills

Stakeholder management

Meeting minutes

Asana workflows

Virtual meeting facilitation

Document management

SharePoint/Google Workspace

Asana project tracking

Education

Bachelor’s degree in Business/Legal/Public Admin or related field

Tools

Asana

Microsoft 365

SharePoint

Google Workspace

Navan

Job description

## Governance CoordinatorApply: Chandler: Full time: Posted Today: R12440***Be the one who makes a difference!***At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us.As the Governance Coordinator for Vertex Management Services, you will play a vital role in our mission of changing lives through education by acting as a rigorous workflow advocate for the Legacy Traditional Schools board. In this critical administrative position, you will combine process discipline with assertive lateral wrangling to ensure flawless compliance, precise meeting minutes, and the timely compilation of board materials. Acting as a gatekeeper, you will seamlessly extract critical presentation materials from busy department heads without relying on formal authority, while also managing VIP board member travel and logistical requests with a high-service, solutions-oriented approach. By firmly upholding submission deadlines and documentation standards—while maintaining an engaging and approachable spirit—you will prevent workflow bottlenecks, proactively flag regulatory anomalies, and keep the organization compliant without ever becoming inflexible to your cross-functional partners. **Responsibilities / Essential Functions:** **Board Meeting and Briefing Logistics & Facilitation:*** Coordinate end-to-end virtual and hybrid meeting coordination using Zoom, Teams, and Google Meet to ensure seamless access and technical uptime for all participants.* Send proactive reminders and technological troubleshooting instructions to participants and panelists to prevent live technical disruptions.* Compile, assemble, and publish draft and final board meeting packets within Microsoft 365, issuing addendums, as necessary, to maintain initial distribution deadlines. **Cross-Departmental Content Coordination:*** Extract critical presentation materials from VMS directors through direct communication when automated digital reminders are ignored.* Enforce internal submission deadlines by utilizing Asana workflows and holding content owners accountable to their committed dates.* Review submitted deliverables from internal content owners to verify that all materials align with requested board agendas and formatting standards. **Document Precision & Compliance Tracking:*** Draft highly accurate meeting minutes following complex or contentious board discussions, actively routing them for review prior to board final approval.* Maintain meticulous version control and organized folder structures across SharePoint and Google Workspace for all historical board archives and governance records.* Audit public-facing board documents on Legacy Traditional Schools' websites to detect potential regulatory anomalies.* Execute routine compliance submissions to state authorities via established Asana workflows, tracking deadlines to prevent delayed filings. **Board Member Liaison & Support:*** Triage incoming administrative requests, inquiries, and technical issues from Legacy Traditional Schools board members with urgency and a positive service disposition.* Book travel arrangements (currently through Navan) and process board member expense reimbursements, as needed.* Execute onboarding logistics for newly appointed board members, guiding them through system access, required compliance forms, and orientation schedules.* Maintain structured, engaging communication with board members to resolve day-to-day administrative hurdles and answer pending questions. **Qualifications:****Required Qualifications:*** Exceptional ability to gather critical deliverables from senior leaders and cross-functional teams without holding formal management authority.* Proven track record of enforcing submission deadlines and managing multi-departmental workflows to ensure on-time delivery of materials.* Meticulous attention to detail with experience drafting precise meeting minutes, maintaining strict version control, and auditing compliance documents.* Proficiency orchestrating virtual meeting facilitation platforms (Zoom, Microsoft Teams, Google Meet) for seamless, recorded, and compliant sessions.* Proficiency in enterprise document management and archiving systems, specifically Microsoft 365, SharePoint, and Google Workspace. **Preferred Qualifications:*** Bachelor’s degree in Business Administration, Legal Studies, Public Administration, or a related field.* Experience managing board governance workflows within education, charter schools, or heavily regulated public-sector environments.* Direct experience actively tracking state-level regulatory compliance requirements and proactively identifying policy discrepancies.* Expert-level proficiency designing automated task trackers, proactive reminders, and structured compliance workflows within Asana.* 3+ years of experience in board administration, legal coordination, or high-level executive support involving complex documentation and VIP stakeholders.***Be excited to be a part of our team and grow your career with us!***Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.* Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.* Be supported in your work by caring leaders and team members who want you to succeed.* Be empowered to make a difference and climb higher and reach farther to change lives through education.* Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.* Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.* Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.* Enhance your growth and development with mentoring and money to take training classes.* Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.***Be the one who makes a difference!***With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together. **Apply Today!**