Go to People & Culture Coordinator

The Studio Museum; New York (NY); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, life insurance

Long-term disability

Retirement account

Substantial vacation time

Job summary

The Studio Museum in Harlem is seeking a People & Culture Coordinator to support staff across the employee experience. You will help ensure efficient HR processes including recruitment, onboarding, payroll processing, benefits administration, and employee relations under the People & Culture Senior Manager.

This role requires strong operational execution, confidentiality, and the ability to build trusted relationships to foster an inclusive, mission-driven workplace.

Qualifications

• Bachelor's degree in HR, business admin or related field required.
• 2-4 years HR experience, in roles of increasing responsibility.
• Payroll experience is a plus.
• Experience in museum, cultural institution, or nonprofit is a plus.

Responsibilities

• Maintain employee records in Rippling and SharePoint.
• Oversee data entry, document prep, and filings.
• Ensure HR compliance with regulations.
• Administer payroll with Finance.
• Support FMLA, PFL, Workers’ Comp, and leave tracking.
• Coordinate onboarding paperwork (I-9/E-Verify).
• Assist with offers and background checks.
• Manage HR orientation for new hires.
• Maintain digital personnel files and audits.
• Prepare employment verification letters and correspondence.
• Run routine reports and audits.
• Open Enrollment administration annually for benefits.
• Answer employee questions about benefits.
• Coordinate compliance training and notices.
• Assist with coaching and performance development tools.

Skills

Organizational skills

Time management

HRIS experience (Rippling)

Confidentiality & professionalism

Attention to detail

Independent work

Education

Bachelor's degree in HR / Business Admin

Tools

Rippling

SharePoint

Job description

Job Summary

ThePeople & Culture(P&C)Coordinatorwill be a highly visible and trusted member of the department, supporting staff throughout the employee experience. This role is responsible forhelping ensure efficient HR processes while supportinga positive, inclusive, and mission-driven employee experience. Reporting to thePeople & Culture Senior Manager, this role assists with recruitment, onboarding, payroll processing, benefits administration, and employee relations.

This role requires strong operational execution, emotional intelligence, confidentiality, and the ability to build trusted relationships.

Essential Duties and Responsibilities

Human Resources and Payroll Operations

• Maintain employee records within Rippling and SharePoint systems.
• Oversee administrative duties such as data entry, document preparation, and filings
• Ensure HR compliance with federal, state, and local employment regulations.
• Administer and process payroll, with the assistance of the Finance department, with the awareness of factoring in payroll changes, leave updates, and any other organizational nuancesimpactingpayroll administration.
• Support administration of FMLA, PFL, Workers’ Compensation, and leave tracking processes.

Recruitment & Onboarding

• Assist with scheduling interviews and conduct reference checks, as needed
• Coordinate onboarding paperwork including I-9/E-Verify and employee document collection within Rippling.
• Assist with offer letters and coordinate background checks
• Manage HR orientation materials and conduct orientations for new hires

HR Systems & Administration

• Maintain digital personnel files in SharePoint and employee documentation within Rippling.
• Prepare employment verification letters and P&C correspondence
• Run routine reports and support annual audits

Benefits Coordination

• Support Open Enrollment administration annually in November for January benefits renewal.
• Serve as a point of contact for employees with questions about medical, dental, vision, 401(k), leave, and other benefit programs

Employee Relations & Compliance

• Support managers and employees with workplace concerns, coaching, and employee relations matters.
• Coordinate compliance training andrequiredworkplace notices.
• Execute small staff engagement events and partner with the team and other departments on larger events

Training & Development

• Manage compliance training including anti-harassment and workplace safety initiatives.
• Support managers with coaching and performance development tools.

Skills and Qualifications

• Strong organizational and time-management skills, with the ability to balance multiple priorities
• Experience managing HRIS systems such as Rippling.
• Ability to work independently while managing confidential and sensitive matters with professionalism.
• Excellent attention to detail.

Education and Experience

• Bachelor’s degreefroman accreditedinstitution, preferablyinHumanResources, Business Administration, or related field.
• 2-4 years of human resourcesexperience, in roles of increasing responsibility
• Prior payroll experience is a plus
• Experienceworking inamuseum,cultural institution, and/or nonprofit is a plus.

Physical Demands

N/A

• This position is a full-time, non-exemptposition,requiring a minimum of 35 workinghours per week.
• Fast-paced environment with varying levels of guests and employees present.
• Building Accessibility – office locations are wheelchair accessible, with elevators in the building. Other accessibility accommodations can be further discussed.

Compensation

$33 - $35 per hour

A competitive benefits package is provided, including medical, dental, life and long-term disability insurance, a retirement account, and substantial vacation time.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation, or political affiliation. We celebrate our inclusive work environment and encourage folks of all backgrounds and perspectives to apply. At the Studio Museum, we are committed to having an inclusive and transparent environment where every voice is heard and acknowledged. We embrace our differences, and know that our diverse team is a strength that drives our success.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.