GMP Documentation Specialist

Techtrueup; Cincinnati (OH); On-site; USD 25,000 - 30,000; Full time

Job summary

Indotronix seeks an Office & GMP Records Clerk to manage site batch records and related documentation, ensuring GMP compliance and traceability. You will maintain records, support filing workflows, and collaborate with manufacturing, quality, and admin teams to keep documentation moving through approved processes.

The role requires a high school diploma and at least 1 year of records management or administrative experience, with strong attention to detail and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative, clerical, records management, or document-control experience in a professional environment.
• Experience organizing, indexing, filing, and retrieving records in a structured filing system or document library.
• Strong attention to detail and methodical approach to handling controlled documentation.
• Basic proficiency with Microsoft Office and electronic document or records systems.
• Clear written and verbal communication skills.
• Ability to follow written procedures and manage recurring tasks with independence.
• Experience in GMP, regulated manufacturing, or quality environments preferred.

Responsibilities

• Receive, sort, organize, and maintain site batch records and related sheets.
• Check records for required sections, signatures, dates, and attachments; resolve discrepancies.
• Index and file records in physical or electronic libraries for easy retrieval.
• Track records as they move between departments and maintain status logs.
• Retrieve records for authorized requests, inspections, and audits; document movements.
• Support records retention, archiving, and disposition per procedures.
• Maintain storage areas and filing supplies.
• Communicate with colleagues about missing documentation and workflow status.
• Handle confidential information with discretion.
• Perform general office duties including data entry and scanning.

Skills

Attention to detail

Communication skills

Independent work

Cross-functional coordination

Education

High school diploma or equivalent

Tools

Microsoft Office

Electronic document systems

SAP

Job description

Indotronix seeks an Office & GMP Records Clerk to manage site batch records and related documentation, ensuring GMP compliance and traceability. You will maintain records, support filing workflows, and collaborate with manufacturing, quality, and admin teams to keep documentation moving through approved processes.

The role requires a high school diploma and at least 1 year of records management or administrative experience, with strong attention to detail and proficiency in Microsoft Office.