GME Program Coordinator

Duke University; Durham (NC); Hybrid; USD 61,000 - 88,000; Full time

Benefits offered by this job

Hybrid eligible

Partial remote after training

Job summary

Duke University, School of Medicine, seeks a Radiation Oncology GME Coordinator to manage all aspects of the Radiation Oncology residency programs, under the Vice Chair for Education. The role ensures compliance with ACGME, ABMS, DHS, and other bodies, serving as the primary contact for applicants and trainees throughout onboarding and progression.

Responsibilities include NRMP/ACGME/ERAS database management, maintaining the program handbook, organizing interviews and events, and overseeing

Qualifications

• Bachelor’s degree required.
• Minimum of three years of experience, preferably in medical education.
• Experience with budgetary and financial processes.

Responsibilities

• Oversee all aspects of the Radiation Oncology residency programs.
• Serve as the point of contact for applicants and trainees.
• Manage NRMP, ACGME, ERAS databases and the program handbook.
• Coordinate interviews, special events, and graduation.
• Monitor budgets set aside by the residency program.
• Support compliance with accrediting bodies.

Skills

Analytical skills

Communication

Organizational skills

Budget knowledge

Education

Bachelor's degree

Job description

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

The Radiation Oncology GME Coordinator will manage and oversee all aspects of Duke Radiation Oncology residency programs, alongside the Vice Chair for Education, Dr. Joseph Salama. The Program Coordinator will oversee compliance with ACGME program requirements, American Board of Medical Specialties, Department of Homeland Security, other accrediting bodies, and the Educational Commission of Foreign Medical Graduates.

This position is critical to the success of the program and will serve as point of contact for applicants, incoming, current, and past trainees and assists them with resolving any issues that may arise in their Training Program. This position is integral to the trainee onboarding and exit processes. Additionally, management of NRMP, ACGME, ERAS databases, maintaining the program handbook, running reports, selecting the resident trainees’ interview pool, setting up interviews, special events, graduation, attending Duke GME meetings, and managing the budget set aside by the department residency program are some of the duties of the PC.

Minimum Requirements:

• Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
• A minimum of three years of experience. Strongly preferred in Medical education.
• Experience with and knowledge of budgetary and financial processes.

Preferred Qualifications

• Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines.
• Maintain continuing education by presenting and attending local, regional, and national meetings.

This position is hybrid eligible.

• The position will be eligible for a partial remote work schedule after completion of the training period.

Be Bold.

Throughout the residency program, this position must manage and oversee actions regarding:

• MedHub Database and Compliance Alerts.
• Compliance issues with GME.
• Liaise with Visa Services, Department of Homeland Security and ECFMG for international resident compliance.
• Preparing RADONC’s program for JCAHO (TJC) and ACGME, and other accrediting bodies onsite reviews/inspections
• Implementing ongoing compliance with the program’s goals and objectives.
• Monitor and advise Program Director of any changes in program requirements.
• Provide guidance regarding residency program issues.
• Assisting in or administering the rotation schedule.
• Working with confidential and sensitive HR, fiscal, and regulatory specific information.
• Participating in continuing educational opportunities by attending local, regional, and national meetings.
• Ensuring accurate reporting for financially important metrics, such as CMS billing for trainees.
• Maintaining high scores for the Departmental Scorecard.
• Pursuing TAGME (Training Administrators for Graduate Medical Education) Certification once eligible (if applicable)
• Ensure all trainees have completed Duke GME requirements for employment and have access and equipment needed upon arrival and during their training (i.e., computers, scrubs, coats, textbooks, RAPHEX study guides, keys, security access and access to departmental drives, software, and networks etc.).
• Ensure PGY5 trainees have completed all the necessary requirements for graduation and all offboarding task have been completed through the Department, VA, and Duke GME office.

Choose Duke.

Radiation Oncology is one of the largest and most active radiation oncology programs in the country and an active participant in the missions of the Duke Cancer Institute , Duke Health and Duke University. Our training program has many innovative offerings, and we are dedicated to providing a robust and comprehensive clinical experience.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $61,026.00 to USD $88,434.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).