GME Program Admin Associate

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 Match on retirement savings

Job summary

Michigan Medicine is seeking a Graduate Medical Education (GME) Program Administrator Associate to support the administrative operations of residency and fellowship programs within the Department of Surgery, Section of Oral and Maxillofacial Surgery.

You will work under the supervision of the Program Directors and the GME Program Administrator Senior, assisting with recruitment, onboarding, scheduling, evaluations, and documentation in a collaborative academic healthcare setting.

Qualifications

• Associate's degree in health care administration, business administration, or related field or an equivalent combo of education and experience.
• 1+ years of related experience.
• Demonstrated organizational and time-management skills with ability to prioritize deadlines.
• Strong tracking, problem-solving and attention to detail with timely follow-up.
• Proficiency in Microsoft Office and experience using databases, email, and calendar management apps.
• Strong interpersonal and communication skills to work with faculty, staff, and partners.
• Demonstrated initiative, independent judgment, and teamwork.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide administrative support to Program Directors and GME Program Administrator Senior, including calendar management and meeting coordination.
• Create and maintain resident and fellow rotation schedules, conference calendars, and other program schedules.
• Coordinate resident and fellow evaluations and track completion of reviews.
• Coordinate educational scheduling invitations for GPR, OMS, and selective rotations.
• Assist with program communications, guest lecturer coordination, and educational activities.
• Support graduation planning and resident appreciation events at the hospital and School of Dentistry.

Skills

Organizational skills

Time management

Communication

Microsoft Office

Calendar management

Data tracking

Team collaboration

Discretion

Education

Associate's degree in health care administration

Tools

MedHub

MiDent

MiChart Cadence

MiChart Reporting Workbench

Microsoft Office

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

The Department of Surgery, Section of Oral and Maxillofacial Surgery, is seeking a Graduate Medical Education (GME) Program Administrator Associate to support the administrative operations of its residency and fellowship programs. Working collaboratively under the functional supervision of the Program Directors and the GME Program Administrator Senior, this position assists with recruitment, onboarding, scheduling, evaluations, program documentation, and other activities essential to the effective administration of graduate medical education programs. The successful candidate will demonstrate strong organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a collaborative academic healthcare environment. This position is nonexempt under the Fair Labor Standards Act (FLSA).

Responsibilities

Program Administration and Coordination

• Provide administrative support to Program Directors and the GME Program Administrator Senior, including calendar management, meeting coordination, and event planning.
• Create and maintain resident and fellow rotation schedules, conference calendars, and other program schedules.
• Coordinate regularly scheduled resident and fellow evaluations, including meetings with Program Directors and tracking completion.
• Coordinate annual educational scheduling invitations for General Practice Residency (GPR), Oral and Maxillofacial Surgery (OMS), and selective rotations.
• Assist with program communications, guest lecturer coordination, and educational activities.
• Support annual graduation planning, resident appreciation events at the main hospital and School of Dentistry, and other program-related activities.

Recruitment and Onboarding

• Assist the GME Program Administrator Senior with residency and fellowship recruitment, including interview scheduling and coordination.
• Support onboarding and orientation activities for incoming residents and fellows.
• Coordinate institutional system access requests, including MiDent access, for incoming trainees.

Program Records and Educational Activities

• Maintain rotation and conference calendars in MedHub.
• Update didactic course schedules and educational activities in MedHub.
• Track and document attendance at didactic sessions and conferences.
• Assist with maintaining program records and tracking administrative deadlines

Additional Responsibilities

• Supports program requirements as assigned by supervisor or the functional supervision of the GME Program Administrator Senior

Required Qualifications

• Associate's degree in health care administration, business administration, or a related field, or an equivalent combination of education and experience.
• 1 or more years of related experience.
• Demonstrated organizational and time-management skills, including the ability to independently prioritize competing deadlines, manage multiple assignments, and ensure timely follow-through.
• Strong tracking, problem-solving, and attention-to-detail skills, with a commitment to accurate work and timely follow-up.
• Proficiency in Microsoft Office and experience using databases, email, and calendar management applications.
• Strong interpersonal and communication skills, with the ability to work effectively with faculty, staff, and institutional partners.
• Demonstrated initiative, independent judgment, and ability to collaborate effectively in a team environment.
• Ability to exercise discretion and sound judgment when handling sensitive and confidential information.

Desired Qualifications

• Knowledge of University of Michigan policies and procedures.
• Experience supporting graduate medical education, residency or fellowship programs, recruitment, or trainee scheduling.
• Experience with MedHub or comparable graduate medical education management systems.
• Demonstrated ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, and perspectives.
• Experience with MiChart (Cadence and Reporting Workbench), particularly if supporting clinical operations.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.