GME Institutional Training Specialist, Graduate Medical Education - (Job Number: 708951)

UT Southwestern Medical Center; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

UT Southwestern Medical Center is seeking a GME Institutional Training Specialist to coordinate residency and fellowship programs' administration and compliance. The role involves collaboration with program directors, developing performance evaluations, and ensuring all programs meet accreditation standards. Candidates should have substantial experience with ACGME regulations and possess strong organizational and communication skills.

Benefits

Healthcare benefits

Paid time off and holidays

On-site childcare

Qualifications

• Minimum of six years of direct experience as a GME program coordinator.
• Current specific knowledge and experience with ACGME.
• Familiar with NRMP procedures and specialty board requirements.

Responsibilities

• Oversees daily operations for multiple departmental educational programs.
• Develops trainee performance evaluations and standardizes delivery methods.
• Ensures compliance with accrediting agency standards.

Skills

Organizational Skills

Communication

Statistical Analysis

Proficiency in Microsoft Office

Compliance Knowledge

Education

Bachelor’s degree in a related field

Master’s degree preferred

TAGME certification

Tools

PeopleSoft

MedHub

Job description

GME Institutional Training Specialist, Graduate Medical Education - (Job Number: 708951)

Pay Competitive

Employment type Other

Job Description

Req#: 290331 !*!

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

UT Southwestern Medical Center is hiring for GME Institutional Training Specialist, Graduate Medical Education

Works with the Program Director(s) and other GME Program Coordinators across the institution to coordinate administration and implement standard operating procedures to ensure continued accreditation and compliance of all departmental residency and fellowship programs, including financial and reporting responsibility; may include responsibilities for undergraduate medical education programs.

Experience and Education

• Bachelor’s degree in a related field; Master’s degree preferred.
• Minimum of six years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s) including current specific knowledge and experience with ACGME
• Common Program Requirements, ACGME’s Next Accreditation System, specialty-specific
• Review Committee requirements, NRMP procedures, and specialty board requirements; Current TAGME certification required.
• May be required to submit to a federal background investigation.
• Preferred candidates will be proficient in using Microsoft Office, PeopleSoft, and MedHub, in addition to familiarity with ACGME, TMB, and NRMP policies and procedures.

Job Duties

• Oversees daily operations for multiple departmental educational programs including core residency and subspecialty fellowships; may include undergraduate medical education programs.
• Designs trainee performance evaluations (including milestone evaluations) for programs collaboratively with program directors, associate program directors, and members of the Clinical Competency and Program Evaluation committees; standardizes evaluation delivery methods; and creates reports to interpret the results and trends across all departmental residency and fellowship programs.
• Creates, reviews, and maintains policies and procedures related to all educational endeavors for GME programs across the institution.
• Reviews and monitors that all GME programs comply with accrediting agency standards as well as university policies; and acts as a resource to faculty, residents, medical students, fellows, and staff regarding the interpretation and implementation of these policies.
• Ensures that citations and areas for improvement are addressed; oversees preparation for and participates in accreditation site visits, institutional reviews, and self-studies for all GME programs.
• Analyzes data to identify trends across all GME programs; designs and implements initiatives to address program weaknesses in conjunction with the Program Director, the Clinical Competency and Program Evaluation Committees, and other GME Program Coordinators.
• Monitors budgets for all GME programs, individual trainee stipends and research grant allotments; monitors financial reports for each program ensuring that affiliated contracts regarding education are sufficient to meet program needs.
• Oversees the maintenance of all GME program’s records including preparation of complex reports for accrediting agencies and university administration, providing statistical analysis of the GME programs.
• Develops and maintains knowledge and expertise of applicable accreditation requirements and their interpretation and serve as the institutional resource for Graduate Medical Education (GME) accreditation and compliance issues.
• Consults with and advises Program Directors and Program Coordinators on accreditation requirements and processes.
• Develops and maintains knowledge of the rules, regulations, policies, administrative guidelines, and legal issues that impact or govern the GME programs to ensure UT Southwestern is in compliance; trains and mentors GME program directors and coordinators on these items.
• Oversees the onboarding and credentialing processes of new and transferring GME trainees; ensures that GME programs are meeting deadlines established by ACGME, TMB, GME, et.al.
• Provides mentoring, coaching, and training to improve performance of GME Program Coordinators (I,II,III) on procedures and policies established by the program(s), departments, sponsoring institution, ACGME, etc.
• Standardizes the utilization and maintenance of the MedHub Residency Management System by all GME programs to ensure compliance with GME policies.
• Provides mentoring, coaching and training (when applicable) to GME Program Coordinators through GME sponsored development sessions, state, regional, and or national conferences.
• Oversees the institution’s Complement and Addition to Programs (CAP) process; assists Program Directors and Program Coordinators across all departments as needed in the preparation of required documentation.
• Manages and approves PeopleSoft/HCM transactions, as needed.
• Liaises with the Office of International Affairs on trainee visa requests.
• Monitors and ensures compliance with all necessary requirements for all residents/fellows, visiting residents, and core faculty across all GME programs; and coaches other program coordinators and staff on this skill.
• Attend and or present at local, regional, and national GME and ACGME conferences; and mentors/coaches other GME program coordinators on creating and delivering presentations.
• Plans and delivers institution-level Program Coordinator development and related activities.
• Attends GME related conferences as needed.
• Performs other duties as assigned.

Knowledge, Skills & Abilities

• Work requires good organizational skills.
• Work requires excellent oral and written communications skills.
• Work requires experience with Microsoft Office.
• Work requires setting priorities and organizing work to meet strict deadlines.
• Work requires making decisions on a variety of complex matters, and coordinate and direct various functions related to multiple programs.
• Work requires ability to perform statistical analysis, prepare budget/financial reports.
• Work requires establishing and maintaining cooperative working relationships with those contacted during the course of work.
• Work requires familiarity with ACGME, TMB, and NRMP policies and procedures.
• Work requires understanding of hospital regulatory environment.
• Work requires independent work, initiative and skills to adapt quickly to changes in work requirements and assignments.
• Work requires diplomacy, compassion, sensitivity, and a commitment to carry out professional activities.
• Work requires handling sensitive information with absolute confidentiality.

Working Conditions

• Work is performed primarily in general office area.

For COVID-19 vaccine information, applicants should visit https://www.utsouthwestern.edu/covid-19/work-on-campus/

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status

To learn more, please visit: https://jobs.utsouthwestern.edu/why-work-here/diversity-inclusion


5323 Harry Hines Blvd (5323H)
5323 Harry Hines Blvd
Dallas , 75390

About the company

The University of Texas Southwestern Medical Center is a public academic health science center in Dallas, Texas.

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