GME Institutional Coordinator

Rhode Island Hospital; Rhode Island; On-site; USD 61,000 - 101,000; Full time

Job summary

Rhode Island Hospital in Providence, RI is seeking an Administrative Assistant for Graduate Medical Education. Under supervision, you will support GME programs, students, visiting residents, and observers, handling documentation, reports, and record systems.

You will coordinate onboarding, assist with accreditation compliance, calendars, meetings, and communications, serving as a resource to program directors and staff while upholding the hospital's values and success factors.

Responsibilities

• Performs a variety of administrative tasks related to collection, organization, preparation, distribution and record keeping of large volumes of information for GME program specifications.
• Acts as a resource to GME training program directors, coordinators, faculty, residents and staff, resolving matters within scope.
• Creates and distributes correspondence, forms, statistics, agendas and reports for GME and accrediting agencies.
• Develops and maintains records and filing systems, updating manuals and documents as instructed.
• Maintains GME statistics for the department and outside agencies, including data tabulation and reporting.
• Manages departmental records, confidential information, data entry, storage and retrieval, and provides reports to organizations.

Job description

SUMMARY:

Under direct supervision of the Graduate Medical Education Manager, and according to established polices and procedures, performs administrative support functions related to graduate medical education (GME) at the institutional and program levels. Provides administrative support to Alpert Medical students, as well as other visiting residents, fellows, students, and observers. Utilizes a thorough knowledge of the GME department, Hospital, Brown University Health and specific training programs to gather and interpret material, and to prepare reports and records. Participates in coordinating onboarding efforts, institutional and training program compliance with accreditation requirements (ACGME and other), Department schedules and activities, and establishment and maintenance of required filing and record systems. Acts as a resource person to training program directors, training program coordinators, other faculty and staff, residents/fellows; medical students, other visiting residents and students, as well as other Brown University Health staff. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate.

RESPONSIBILITIES:

• Performs a variety of administrative tasks relative to collection, organization, preparation, distribution and record keeping of large volumes of information necessary to meet documentation and information requirements of graduate medical education training program specifications. Please refer to position specific addenda.
• Utilizing a thorough knowledge of the Hospital, Brown University Health, accreditation requirements and GME department policies and procedures, acts as a resource person to all GME related training program directors, training program coordinators, other faculty and staff, residents/fellows; as well as medical students, other visiting residents and students, as well as other Brown University Health staff. Acts to resolve matters independently within the scope of responsibility and authority.
• Creates and distributes correspondence, forms, statistical analyses, agendas and reports, including large volumes of material related to department and/or training programs for GME department members, training program faculty and staff, and regulatory or accrediting agencies.
• Develops, maintains and revises, as necessary, records and filing systems, including updating department manuals and documents as instructed.
• Maintains GME statistics as required by the Department, Brown University Health and outside agencies. May tabulate data and perform statistical analyses to prepare reports.
• Manages departmental records, including those needed for major national organizations, including confidential information. Initiates, files, updates and purges records as necessary including data entry, storage and retrieval. Provides reports and verifications to organizations as requested.
• Answers the telephone and receives visitors to GME. Ascertains customers' needs, establishes priorities and investigates issues, often resolving matters independently and on own authority.
• Manages departmental calendars without prior clearance for most appointments, often coordinating department managers' meetings and other obligations. Schedules, coordinates and attends inter-departmental meetings.
• Maintains inventory and orders office supplies at own discretion according to knowledge of usage patterns and budgeted allowances. Prepares and follows up on check requests and purchase orders.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

Pay Range:
$61,422.40-$101,337.60

EEO Statement:
Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:
Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type:
M-F 8:00am-4:30pm

Work Shift:
Day

Daily Hours:
8 hours

Driving Required:
No