GLT - Executive Affairs Manager

Gun-Lake-Tribe; Shelbyville (MI); On-site; USD 74,000 - 123,000; Full time

Job summary

Gun-Lake-Tribe is seeking an Executive Affairs Manager to serve as the senior administrative and operational leader for the Tribal Council Office in Michigan. You will partner with seven Tribal Council Members, coordinating governance activities, executive operations, and communications.

You will lead day-to-day operations, streamline processes, and manage calendars, travel, and meetings while producing presentations, briefing materials, and action-tracking reports.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Organizational Leadership, Communications, Political Science, or related field.
• Minimum seven (7) years of progressively responsible executive support, executive operations, office management, governance administration, project management, or related experience.
• Minimum three (3) years supporting executive leadership, boards, governmental officials, Tribal leadership, or elected officials.
• Demonstrated experience managing multiple executives or stakeholders simultaneously.
• Experience coordinating strategic initiatives, governance activities, and complex organizational projects.
• Experience managing highly confidential, politically sensitive information.

Responsibilities

• Lead and manage the daily operations of the Tribal Council Office.
• Establish, implement, and continuously improve office systems, administrative processes, governance workflows, and operational best practices.
• Serve as the central coordination point for Tribal Council activities, priorities, and communications.
• Ensure seamless administrative support for all seven Tribal Council Members.
• Anticipate operational and administrative needs and proactively develop solutions.
• Coordinate governance processes supporting Tribal Council meetings, committees, work sessions, strategic planning sessions, public meetings, and annual membership meetings.
• Coordinate agendas, meeting materials, resolutions, ordinances, policy reviews, voting records, and official documentation.
• Maintain official Tribal Council records and ensure compliance with records retention requirements.
• Prepare governance reports, executive summaries, briefing documents, and action item tracking reports.
• Monitor Council directives and ensure assignments are communicated, tracked, and completed.
• Coordinate high-priority projects and initiatives on behalf of Tribal Council.
• Develop project timelines, work plans, and implementation schedules.
• Monitor project progress and prepare status reports for Tribal Council review.
• Coordinate cross-functional teams to ensure successful execution of organizational priorities.
• Identify risks, issues, and opportunities requiring Tribal Council awareness or action.
• Manage complex schedules, competing priorities, and executive calendars for seven Tribal Council Members.
• Serve as gatekeeper and priority manager for incoming requests, correspondence, and issues.
• Coordinate travel, conferences, governmental meetings, and special events.
• Prepare presentations, speeches, talking points, briefing materials, and executive correspondence.
• Conduct research and compile information to support informed decision-making.
• Draft and review professional correspondence, announcements, reports, policies, and public communications.
• Assist with stakeholder engagement initiatives and public-facing communications.
• Facilitate communication and collaboration among leadership teams and departments.
• Assist with Tribal Council budget administration, expense tracking, purchasing, and vendor coordination.
• Coordinate contracts, agreements, and professional service engagements on behalf of Tribal Council.
• Oversee records management systems and office technology resources.
• Monitor office efficiency and recommend operational improvements.

Skills

Strategic thinking

Organizational agility

Technology leadership

Political acumen

Relationship management

Education

Bachelor's degree in Business Administration, Public Administration, Organizational Leadership, Communications, Political Science, or related field

Associate degree with significant relevant experience

Tools

Planner

Power Automate

SharePoint

Teams

Excel

PowerPoint

Job description

Job Title: Executive Affairs ManagerDepartment: Tribal CouncilReports to: Tribal Chairman and Tribal CouncilLocation: Administration BuildingLevel/Status: Exempt Full-TimeSalary: $74,388-$95,626-$123,437SUMMARYThe Executive Affairs Manager serves as the senior administrative and operational leader for the Tribal Council Office. This highly visible position functions as a strategic partner to the seven-member Tribal Council, ensuring the effective coordination of governance activities, executive operations, communications, projects, and administrative services.The Executive Affairs Manager oversees the day-to-day operations of the Tribal Council Office while managing multiple priorities, complex schedules, governance processes, strategic initiatives, and relationships with internal and external stakeholders. This position serves as the primary point of coordination between Tribal Council, executive leadership, Tribal departments, Tribal Citizens, legal counsel, government officials, consultants, and business partners.The successful candidate must possess exceptional organizational agility, advanced technical capabilities, executive presence, sound judgment, political acumen, and the ability to support seven elected officials with competing priorities in a fast-paced and confidential environment. The Executive Affairs Manager is expected to anticipate needs, solve problems proactively, streamline processes, and help ensure Tribal Council can effectively govern and advance strategic priorities.Technical SkillsAdvanced proficiency with Microsoft 365 including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Forms, Planner, and Power Automate.Advanced presentation development and executive reporting skills.Experience utilizing project management, document management, and digital collaboration platforms.Strong analytical skills and ability to create executive dashboards, reports, and tracking systems.Ability to leverage technology to improve office efficiency, communication, workflow management, and information sharing.DUTIES AND RESPONSIBILITIES include, but are not limited to the following:Executive Affairs LeadershipLead and manage the daily operations of the Tribal Council Office.Establish, implement, and continuously improve office systems, administrative processes, governance workflows, and operational best practices.Serve as the central coordination point for Tribal Council activities, priorities, and communications.Ensure seamless administrative support for all seven Tribal Council Members.Anticipate operational and administrative needs and proactively develop solutions.Governance AdministrationAdminister governance processes supporting Tribal Council meetings, committees, work sessions, strategic planning sessions, public meetings, and annual membership meetings.Coordinate agendas, meeting materials, resolutions, ordinances, policy reviews, voting records, and official documentation.Maintain official Tribal Council records and ensure compliance with records retention requirements.Prepare governance reports, executive summaries, briefing documents, and action item tracking reports.Monitor Council directives and ensure assignments are communicated, tracked, and completed.Strategic Project ManagementCoordinate high-priority projects and initiatives on behalf of Tribal Council.Develop project timelines, work plans, and implementation schedules.Monitor project progress and prepare status reports for Tribal Council review.Coordinate cross-functional teams to ensure successful execution of organizational priorities.Identify risks, issues, and opportunities requiring Tribal Council awareness or action.Executive SupportManage complex schedules, competing priorities, and executive calendars for seven Tribal Council Members.Serve as gatekeeper and priority manager for incoming requests, correspondence, and issues.Coordinate travel, conferences, governmental meetings, and special events.Prepare presentations, speeches, talking points, briefing materials, and executive correspondence.Conduct research and compile information to support informed decision-making.Communications & Stakeholder RelationsServe as a liaison between Tribal Council, executive leadership, Tribal Citizens, governmental organizations, consultants, legal counsel, vendors, and community partners.Draft and review professional correspondence, announcements, reports, policies, and public communications.Assist with stakeholder engagement initiatives and public-facing communications.Facilitate communication and collaboration among leadership teams and departments.Office Administration & Resource ManagementAssist with Tribal Council budget administration, expense tracking, purchasing, and vendor coordination.Coordinate contracts, agreements, and professional service engagements on behalf of Tribal Council.Oversee records management systems and office technology resources.Monitor office efficiency and recommend operational improvements.LEADERSHIP COMPETENCIESThe Executive Affairs Manager will demonstrate:Strategic Thinking: Ability to understand organizational priorities and align support activities to Tribal Council goals.Organizational Agility: Successfully manages multiple priorities and the competing needs of seven elected leaders while maintaining exceptional service and accuracy.Technology Leadership: Uses advanced technology and digital tools to improve workflows, communication, transparency, and efficiency.Political Acumen: Understands governance structures, stakeholder interests, and organizational dynamics while maintaining neutrality and professionalism.Relationship Management: Builds productive relationships across all levels of the organization and within external partnerships.Project Management Excellence: Plans, coordinates, tracks, and drives initiatives to successful completion.Confidentiality and Integrity: Exercises sound judgment and maintains the highest standards of confidentiality and ethical conduct.OTHER SKILLS AND ABILITIESOutstanding customer service and interpersonal skills.Exceptional attention to detail and follow-throughStrong analytical and problem-solving abilities.Ability to manage numerous tasks and interruptions without losing focus or accuracy.Demonstrated ability to build effective working relationships at all organizational levels.Ability to maintain composure and professionalism in high-pressure situations.Ability to work occasionally evening, weekends, and special occasions as needed.Commitment to maintaining the highest standards of confidentiality, integrity, and professionalism.CONDITIONS OF EMPLOYMENTMust possess the ability to work in a fast-paced multi-tasking environment, sitting for long periods of time, bending, lifting, and reachingMay require non-traditional hours including working evenings, weekends and holidays as required to meet deadlinesAbility and willingness to travel, locally and out of state, for meetings and continuing educationSUPERVISORY RESPONSIBILITIESIndividual may be required to supervise administrative staff and internship personnel as assigned. This position may act on behalf of Council in the performance of ministerial functions from time to time.Responsible for supervision and related duties of assigned support staffCoordinate duties and assignments of support staff and ensure appropriate coverage for the Council officesSECURITY SENSITIVEThis position will have access to information that is high level security sensitive and thereby subject to additional provisions and background check.DISCLAIMERThe above statements are intended to describe the general nature and level of work performed by persons assigned to this job. These statements should not be construed as an exhaustive list of all responsibilities, duties, and skills required.All applicants must be able to demonstrate their US work authorization during the employment verification process. The pre-employment process also requires the ability to pass a criminal background investigation and drug/alcohol test.INDIAN PREFERENCEThe Match-E-Be-Nash-She-Wish Band of Pottawatomi recognizes Native American preference in its hiring and employment policies.Education and Experience:Bachelor's Degree in Business Administration, Public Administration, Organizational Leadership, Communications, Political Science, or a related field preferred. Associate Degree with significant relevant experience may be considered.Minimum seven (7) years of progressively responsible executive support, executive operations, office management, governance administration, project management, or related experience.Minimum three (3) years supporting executive leadership, boards, governmental officials, Tribal leadership, or elected officials.Demonstrated experience managing multiple executives or stakeholders simultaneously.Experience coordinating strategic initiatives, governance activities, and complex organizational projects.Experience managing highly confidential, politically sensitive, financial, legal, or personnel-related information.