Global Services Patient Care Coordinator

Children's National Medical Center; Washington (District of Columbia); On-site; USD 65,000 - 109,000; Full time

Benefits offered by this job

Health coverage

Paid time off

401(k) plan

Life insurance

Job summary

Children's National Hospital is seeking a Patient Care Coordinator, Global Services to coordinate care for international patients and families, ensuring seamless communication with payers, sponsors, and clinical teams. The role requires bilingual or multilingual capabilities, strong customer service, and detailed data management within hospital systems.

The position involves overseeing admissions, appointments, and procedures, with a focus on accessibility to care, repatriation support, and

Qualifications

• Fluency in English and one or more languages, including Arabic, Spanish, Hebrew or Mandarin.
• Exceptional customer service skills to ensure a positive experience for international patients.
• Diplomatic and tactful oral and written communication with diverse groups.
• Proficiency with Microsoft 365 and other necessary computer applications.
• Proficient in data management and analysis for decision-making.
• Ability to assess multiple variables to determine appropriate actions.
• Excellent judgment with sensitive information and situations.
• High proficiency in medical terminology.

Responsibilities

• Coordinates care for international patients and families throughout their interaction with the hospital.
• Independently manage patient care-related activities and escalate complex inquiries.
• Lead multi-disciplinary assessment for international patient inquiries for self-pay, embassy-sponsored, diplomatic and insured patients.
• Communicate clinical needs and changes in level of care with the clinical team.
• Provide regular updates to patients and families about treatment progress.
• Coordinate follow-up visits, meetings, prescriptions, and equipment delivery.
• Identify and resolve issues to ensure smooth patient services.
• Manage patient and family logistics including accommodations and transport.

Skills

Multilingual support

Customer service

Medical terminology

Data management

Communication skills

Microsoft 365

CRM systems

Education

Bachelor's Degree

Tools

CRM systems

Microsoft 365

Job description

111 Michigan Avenue NorthwestWashington, DC 20010

Kids Are Our Everything.

Department

10123 Global Services Business Development

Pay Range

$65,124.80 - $108,555.20

About the Role:

The Patient Care Coordinator, Global Services (PCC) is responsible for providing high-level care coordination to international patients and families, referring sponsors, and internal clients. This role is responsible for providing efficient, individualized services to Global Services patients seeking and receiving medical care or remote second-opinion services at Children's National. The PCC follows international patients from inquiry to repatriation, enhancing accessibility to healthcare services, ensuring care continuity, offering comprehensive support, and delivering exceptional customer service.

The PCC is the main point of contact for families, addressing their needs and inquiries with utmost care and empathy. This role collaborates closely with hospital teams to ensure seamless coordination of all aspects of the patient and family's treatment journey, whether inpatient or outpatient. This includes coordinating hospital admissions, outpatient appointments, and procedures, as well as facilitating communication with payers and sponsors. The PCC responds to patient payors' requests, triages miscellaneous inquiries to the appropriate teams, and prioritizes work effectively to meet deadlines. Managing and maintaining data in various systems to track efforts and support international patient services are also part of the PCC responsibilities.

Fluency in English and one or more languages is a requirement for this role. Candidates are required to undergo an oral and written language proficiency assessment in English, as well as, the specified language prior to finalizing the hiring process.

What You'll Bring:

Minimum Education

Bachelor's Degree (Required) Or Relevant experience beyond the minimum required work experience may substitute the educational requirement on a 1-to-1 ratio

Minimum Work Experience

• 3 years related and progressive coordination experience (Required)
• 2 years customer service experience (Required)
• 1 year experience in healthcare setting (Preferred)

Required Skills/Knowledge

• Fluency in English and one or more languages, to include: Arabic, Spanish, Hebrew or Mandarin
• Exceptional customer service skills to ensure a positive experience for international patients
• Diplomatic and tactful oral and written communication skills to interact with diverse groups of people
• Proficiency with Microsoft 365 and other necessary computer applications
• Proficient in data management and analysis for effective decision-making
• Ability to assess multiple variables to determine the most appropriate course of action
• Exercise good judgment in handling sensitive and confidential information and situations
• Highly proficient in Medical Terminology

Required Licenses and Certifications

• Certification: 40-hour Medical Interpreter Training Course (must have proof of certificate from a reputable training institution) within 90 days of employment start date. 90 Days (Required)
• Certification: Interpreter Skills Assessment oral language proficiency test in English and target language. Candidate must pass the assessment provided by Children's National. 1 Year (Required)

Functional Accountabilities

International Patient Care Coordination

• Coordinates the care for international patients and their families throughout their interactions with Children's National Hospital, ensuring patient's needs are met.
• Independently manage patient care related activities, escalating complex inquiries and issues when necessary, and coordinating other patient care support activities.
• Initiate and lead the multi-disciplinary assessment process for international patient inquiries for self-pay patients, embassy-sponsored patients, diplomatic community and international/domestic insured patients.
• Collaborate with clinical team to effectively communicate clinical needs, changes in level of care, denials, and high risk cases by following established processes to provide superb coordination and to minimize financial risk.
• Maintain a solid understanding of the patient's care and provide regular updates to patients and their families throughout their treatment.
• Facilitate necessary follow up for patients, including clinical visits, family meetings, prescriptions, and equipment delivery.
• Proactively identify and resolve any issues or problems that may arise.
• Manage and facilitate patient and family logistics, such as accommodations, transportation, and other administrative tasks.
• Provide patients and families with consolidated medical reports at the end of treatment to assist with follow-up care in their home country.
• Possess thorough understanding of international patient service policies and procedures to provide comprehensive coordination.
• Ensures accurate and timely dissemination of specific coverage information to the designated entity, including patient access and finance teams.
• Provides medical interpretation by exhibiting exceptional linguistic skills and a high level of cultural awareness.
• Participate in the on-call rotation as required, providing continuous support and responsiveness to patient needs outside of regular business hours.

Administrative/Operational Support

• Leverage IT systems to capture data, manage logistics and facilitate plan of care.
• Assist in the collection of information to track international patients throughout their treatment journey including the utilization of the designated CRM platform. Maintain accurate patient data profiles so that pertinent information is readily available for treating teams, as well as, the requesting sponsors.
• Collect accurate demographic and insurance information. Update systems as needed in accordance with department standards.
• Collaborate with clinical team to communicate denials, high risk, or changes in level of care using accepted processes to limit financial risk to CNH and patients' families.
• Navigate internal and external systems to accurately identify or secure payers and link patients to needed services.
• Completes documentation of all relevant conversations, meetings, and referrals.
• Actively participates in team meetings

Benefits That Support You:

• Comprehensive health coverage, including medical, prescription, infertility, and transgender health services.
• Generous paid time off, including vacation accrual from day one, sick leave, holidays, and a personal day.
• Financial wellness support, including a 401(k) plan and healthcare and dependent care spending accounts.
• Employer-paid life, AD&D, and long-term disability coverage, with optional supplemental plans.
• Additional perks, including tuition assistance, fitness resources, employee assistance, commuter benefits, and more.

Why Join Us:

• Nationally Recognized Excellence - Consistently ranked among the Top 10 Children's Hospitals in the nation by U.S. News & World Report.
• Leading Pediatric Care - One of the largest and most comprehensive children's hospitals in the country, offering nationally ranked specialties and cutting-edge treatments.
• Innovation & Research - A premier academic medical center with a strong commitment to pediatric research, education, and advancing the future of child health.
• Mission-Driven Culture - Dedicated to providing family-centered care while fostering a collaborative, supportive environment for clinical teams.

The disclosed salary range includes the minimum and maximum rates within which Children's National believes an individual's base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children's National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual's combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children's National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The "Know Your Rights" poster is available here: and the pay transparency policy is available here:Know Your RightsPay Transparency Nondiscrimination Poster.

Please note that it is the policy of Children's National Hospital to ensure a "drug-free" work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.