Global Practice Management Coordinator (Legal)

Gibson Dunn; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Health care

Retirement benefits

Paid time off

Parental leave

Life insurance

Flexible Spending Accounts

Performance-based bonuses

Job summary

Gibson Dunn, a leading global law firm, seeks a Practice Management Project Coordinator to support the Practice Management team across offices worldwide. Based in any U.S.

office, the role provides administrative, project, and logistical support spanning the full range of practices. The candidate will assist with meetings, events, and coordination, manage calendars, handle cross-time-zone communications, and support reporting and data initiatives.

Qualifications

• Excellent interpersonal and organizational skills; detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.
• Professional and collaborative, with sound judgment and discretion in handling confidential financial, utilization, and attorney performance information; comfortable taking direction from multiple practice managers.
• Strong written communication skills, with the ability to draft clear internal communications for a professional audience.
• Advanced Excel skills, including pivot tables and large data sets; proficient in Microsoft Office, PowerPoint, and Teams; genuine interest in applying AI tools to daily work.
• Flexibility to support occasional meetings and deadlines outside standard business hours across time zones.

Responsibilities

• Assist with planning and logistics for practice group meetings, events, trainings, and presentations, including event planning and preparation of presentation materials.
• Manage calendars of internal, practice group specific meetings and events.
• Coordinate meetings and materials across multiple time zones, including scheduling with participants in US, European, Middle East, and Asian offices and staging documents in advance of calls that fall outside standard business hours.
• Coordinate catering, room reservations, audiovisual needs, and vendor arrangements for practice group meetings, offsites, retreats, and social events, working with local office services teams as needed.
• Schedule attorney trainings and coordinate with the CLE team to secure accreditation and credit, including tracking registration, attendance, and materials.
• Support recurring and ad hoc reporting projects, including analyses of the firm’s financial and operational performance, including associate hours and utilization.
• Compile inputs from practice managers into consolidated deliverables on a set cadence, including practice management updates, practice group leadership reporting, and business review materials.
• Collect, organize, and track practice specific data, including staffing, headcount, and group activity.
• Assist with various tracking projects, including handling internal communications, gathering information, and analysis.
• Maintain the accuracy of practice group rosters, distribution lists, SharePoint sites, and intranet pages.
• Develop, maintain, and organize practice group files, documents, and databases, ensuring easy access to key information.
• Support the practice management team’s technology and AI enablement work.
• Support the firm’s free market staffing model, including maintaining associate capacity and availability trackers, circulating open matter opportunities, and keeping practice group staffing information current for practice managers.
• Assist practice managers with coordinating strategic initiatives, as needed by each practice group.
• Track progress against strategic initiatives and provide updates to practice managers to ensure alignment with goals.
• Support onboarding and integration for lateral hires and incoming associates, including adding them to practice group systems, rosters, distribution lists, and recurring meetings.

Skills

Interpersonal skills

Organizational skills

Written communication

Excel

PowerPoint

Microsoft Teams

Education

Bachelor’s degree

Tools

Pivot tables

Excel

PowerPoint

Teams

Job description

Gibson Dunn, a leading global law firm, seeks a Practice Management Project Coordinator to support the Practice Management team across offices worldwide. Based in any U.S.

office, the role provides administrative, project, and logistical support spanning the full range of practices. The candidate will assist with meetings, events, and coordination, manage calendars, handle cross-time-zone communications, and support reporting and data initiatives.