Global Payroll Manager

iManage; Chicago (IL); Hybrid; USD 135,000 - 160,000; Full time

Benefits offered by this job

Health/Dental/Vision/Life Insurance

401k with company match (up to 4%)

Annual performance-based bonus

Flexible time off

Job summary

iManage is seeking a Global Payroll Manager to lead payroll across the US, Canada, UK, Australia, Spain, Singapore, and PEO payrolls. You will ensure accurate, timely, and compliant processing while partnering with Benefits, HRIS, and Finance to deliver a seamless employee experience.

You will drive process improvements, coach the payroll team, and manage vendor relationships to optimize payroll systems and controls.

Qualifications

• 7+ years of progressive payroll experience, including multi-country payroll administration.
• Strong understanding of payroll compliance, taxation, and statutory reporting requirements.
• Ability to build partnerships across HR, Benefits, Finance, and other business functions.

Responsibilities

• Oversee global payroll operations across the United States, Canada, United Kingdom, Australia, Spain, and Singapore, plus PEO payrolls.
• Ensure payrolls are processed accurately, timely, and compliant with regulations.
• Lead payroll calendars, reconciliations, audits, and year-end activities.
• Manage payroll tax compliance, filings, and reporting requirements.
• Handle W-2s, T4s, P60s, STP, and other statutory filings.
• Coach and develop payroll team members and drive process improvements.

Skills

Multi-country payroll

Payroll compliance

Leadership & coaching

Stakeholder management

Process improvements

Vendor management

Communication

Tools

Ceridian Dayforce

HRIS systems

Payroll systems

Job description

We offer a flexible workingpolicy thatsupports a healthy balancebetween personal and professional well-being.This role requiresin-office presence onTuesdays & Thursdaysto collaborate, connect, and learn frompeers-while alsomaintainingthe flexibility for meaningful work-life balance.

Being a Global Payroll Manager at iManage Means

Youareresponsible forleading and overseeing payroll operations across the United States, Canada, United Kingdom, Australia,Spain, and Singapore as well as PEO-supported payrolls run by third-party providers,ensuringaccurate,timely, and compliant payroll processing for all employees. You serve as the primary payroll subject matter expert andpartnersclosely with Benefits, Finance, HRIS, People Operations, and external vendors to deliver aseamless employeeexperience whilemaintainingstrong controls and compliance.

You will lead payroll administration, support retirement and benefit-related payroll processes, drive continuous improvement initiatives, and provide coaching and development to payroll team members.

iMResponsibleFor

• Global Payroll Operations
  • Leadingend-to-end payroll processing across the United States, Canada, United Kingdom, and Australia, withadditionalownership of Spain, Singapore, and PEO payrolls administered by third-party providers; responsibilities for these include processing payroll additions and updates.
  • Ensuringpayrolls are processed accurately,timely, and in compliance with all applicable federal, state, provincial, and country-specific regulations.
  • Managingpayroll calendars, approvals, reconciliations, audits, and year-end activities.
  • Overseeingpayroll tax compliance, filings, and reporting requirements.
  • Managingannual reporting requirements including W-2s, T4s, P60s, STP reporting, and other statutory filings.
  • Leadingconfiguration and maintenance of earning codes, deduction codes, pay codes, and pay policies that directly affect gross pay.
• Compliance, Controls & Governance
  • Maintainingstrong payroll controls, documentation, and audit readiness.
  • Monitoringlegislative and regulatory changesimpactingpayroll operations.
  • Partneringwith internal and external auditors to support payroll-related audits and compliance reviews.
  • Identifyingrisks and implementingprocess improvements to strengthen controls and efficiency.
  • Managingworkers' compensation reporting, including quarterly filings in Canada and annual filings in the United States.
  • Maintainingcontrols around sensitive payroll transactions, including bank account changes and payment validation processes such as penny testing.
• Partnership with Benefits and People Teams
  • Takingprimary ownershipofemployee entitlements, payrollbenefit deductions,and earnings code maintenance, ensuring configurations areaccurate, current, and audit-ready; partner closely with Benefits onretirement plans and leave-related pay programs.
  • Supportingpayroll integration and testing for benefits programs including 401(k), RRSP, pension, and superannuation plans.
  • Collaboratingwith HRIS and People Operations teams on payroll-related system changes, implementations, and enhancements.
  • Supportingemployee escalations and complex payroll inquiries.
• Servingas the primary relationship manager for payroll vendors and service providers.
• Partneringwith HRIS and Finance teams to ensure payroll systems are optimized andoperatingefficiently andeffectively.
• Drivingprocess improvements and automation opportunities to improve accuracy and efficiency.
• Maintainingpayroll documentation, standard operating procedures, and training materials.
• Leadership & Team Development
  • Coachinganddevelopingpayroll team members to ensure operational excellence and continuous growth.
  • Fosteringa collaborative, customer-focused, andsolutions-oriented team environment.
  • Buildingorganizational capability through cross-training, knowledge sharing, and succession planning.
  • Promotingstrong partnerships across HR, Benefits, Finance, and HRIS teams.
• 7+ years of progressive payroll experience, including multi-country payroll administration.
• Experience managing payroll operations across multiple countries, including the United States, Canada, United Kingdom, Australia, Spain, and Singapore.
• A strong understanding of payroll compliance, taxation, and statutory reporting requirements.
• A demonstrated ability to build partnerships across HR, Benefits, Finance, and other business functions.
• Strong analytical, problem-solving, and organizational skills.
• Experience leading projects, process improvements, and operational initiatives.
• Excellent communication, collaboration, and stakeholder management skills.
• Prior experience coaching, mentoring, or managing employees.

BonusPointsIf IHave

• Experience withCeridianDayforce payroll
• Experience supporting retirement programs including 401(k), RRSP, pension, and superannuation plans.
• Experience partnering with Benefits teams on payroll deductions, testing, and implementation activities.
• Experience supporting payroll-related audits, controls, and compliance programs.
• CPP, PCP, CPM, FPC, or related payroll certifications.

iMGetting To

• Joina rapidly evolving, industry-leading SaaS company on an exciting journey of growth and scalability!
• Take on meaningful, high-impact challenges byleveragingcutting-edgetechnologies and best-in-class protocols to drive innovation.
• Ownmy career path with our internal development framework. Ask us more about this!
• Expand my skill set and earn certifications with unlimited access to LinkedIn Learning courses and interactive Microsoft courses & training.
• Be part of a supportive and experienced team within a dynamic, inclusive, and encouraging culture.
• Enjoyflexible work hours that empower me to balance personal time with professional commitments.
• Collaborate in a modern, open-plan workspace featuring a gaming area, free snacks and drinks, and regular social events.

iManage Is Supporting Me By

• Creating an inclusive environment where I can help shape the culture not just by fitting in, but by adding to it.
• Providing amarket competitivesalary that is applied through a consistent process,equitablefor all our employees, and regularly reviewed based on industry data.
• Rewarding me with an annual performance-based bonus.
• Offering comprehensive Health/Vision/Dental/Life Insurance, and a 401k Retirement Savings Plan with a company match up to 4%.
• Granting enhanced leave for expecting parents;20 weeks100% paid for primary leave, and10 weeks100% paid for secondary leave.
• Providing me with a flexible time off policy to take the time off that I need. Be it for vacation, volunteering, celebrating holidays, spending time with family, or simply taking time to recharge and reset.
• Having multiple company wellness days each yearto prioritizemental health and well-being.
• Providing access toRethinkCare, a global behavioral health platform that enhances personal well-being, strengthens professional resilience, and empowers parental success through expert-led training and resources.

Theoverall US annual base salary range for this position is$135,000 - $160,000per year.Individual compensation for each candidate depends on factors such as qualifications, experience, and candidate location. This range does not includeadditionalforms of compensation, such as bonuses,commission,or benefits. Your recruiter will provide further details about the offer range, incentives, and overall compensation during the hiring process.

iManage is committed to providing an excellent candidate experience and will never ask you to engage in recruitment activity via text and exclusively communicates from emails using the @imanage.com domain. If you have any concerns or questions about communications you have received, please send them to [e-mail] so our team members can review.

About iManage

At iManage, we are dedicated to Making Knowledge Work. Our intelligent, cloud-enabled, and secure platform is trusted by 4,100+ customers and430,000 usersworldwide, managing over 11 billion documents and 11 petabytes of data. We empower professionals across 65+ countries to unlock the full potential of their business content and communications.

We are continuously innovating to solve the most complex professional challenges and enable better business outcomes; Our work is not alwayseasybut it is ambitious and rewarding.

Sowe’relooking for people who embracechallenges. People who thrive on solving problems, pushing boundaries, and collaborating with the industry’s best and brightest.That’sthe iManage way.It’show we turn the impossible into reality, empower our employees to grow, unlock their potential, and create a meaningful impact on everything we do.

Whoever you are, whatever you do; however you work. Make it mean something at iManage.

iManage provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,compensationand training.

Learn more at{{:}}www.imanage.com

Please seeourrecruitment privacy statementfor more information on how we handle your personal data.