Global Office Manager at boutique hedge fund in Midtown

HRB; New York (NY); On-site; USD 140,000 - 175,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to support their dynamic team. This role involves overseeing office operations, managing renovations, and ensuring a smooth workflow. The ideal candidate will be adept at multitasking, possess excellent interpersonal skills, and maintain professionalism in a fast-paced environment. Join a growing firm that values collaboration and a positive attitude, where your contributions will directly impact the workplace culture and efficiency.

Qualifications

• Experience in office renovations, build-outs, and relocations.
• Ability to prioritize multiple tasks and maintain a calm demeanor.

Responsibilities

• Oversee daily office operations and manage facilities coordinator.
• Lead planning and execution of office renovations and relocations.
• Negotiate and manage vendor contracts for cost efficiency.

Skills

Office Management

Project Management

Interpersonal Skills

Organizational Skills

Vendor Management

Job description

Our client, a boutique hedge fund is looking to hire an Office Manager to provide support to their growing firm.The successful candidate must have experience in office renovations, build-outs and relocations.They should be able to prioritize multiple tasks and juggle priorities. This is a growing firm and the candidate must have a team-player mentality and excellent interpersonal skills.Sensitivity to confidential matters is required. A warm demeanor and positive attitude is a must!

RESPONSIBILITIES

• Oversee and manage the facilities coordinator to ensure day-to-day office operations run smoothly
• Lead the planning and execution of office renovations, build-outs, and potential office relocations
• Act as the primary liaison with contractors, architects, designers, and building management throughout all phases of construction and renovation projects
• Coordinate build-out timelines and ensure milestones are met while minimizing disruption to daily operations
• Manage permitting processes and ensure compliance with building codes and safety regulations
• Conduct regular site walkthroughs and project check-ins to track progress and report updates to senior leadership
• Act as a liaison with all vendors and service providers, including resolving vendor issues quickly and effectively
• Negotiate and manage vendor and service contracts, ensuring cost efficiency and quality standards
• Take inventory and order pantry and office supplies, maintaining optimal stock levels at all times
• Interface with IT support to ensure all technology needs are met during and after renovations or office moves
• Develop, implement, and maintain office policies and procedures that scale with the firm’s growth
• Serve as the direct point of contact for building management and external partners
• Assist with special projects and support firmwide initiatives as needed

REQUIREMENTS

• Ability to successfully multi-task while working independently or within a group environment
• Demonstrated experience maintaining a calm and professional demeanor when handling stressful situations as a result of heavy work volume and strict deadlines
• Task-oriented and adept at multi-tasking and completing numerous short-term projects
• Strong desire for organization and an ability to manage office policies and procedures
• Enjoy working with people and possess a friendly and outgoing personality

SALARY
$140-175K base + discretionary bonus

HOURS
8/8:30am-5/5:30pm + flexibility for OT as needed
5x a week in-person

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