Global Coordinator (Hybrid)

Russell Tobin; Princeton (NJ); Hybrid; USD 52,000 - 61,000; Full time

Job summary

Russell Tobin is partnering with a leading biotechnology organization to identify a Global Coordinator to support international product registrations, launches, and ongoing market operations. This role will coordinate cross-functional activities, manage regulatory and compliance documentation, and drive process improvements across global markets within a regulated environment.

The position involves hybrid work with 60% onsite presence in Princeton, NJ, on a 1-year contract with potential

Qualifications

• Bachelor's degree required in a related discipline.
• 2–4 years of experience in a regulated industry.
• Experience coordinating cross-functional projects and stakeholders.
• Familiarity with electronic Quality Management Systems (e-QMS) and regulated workflows.
• Ability to manage multiple priorities and time zones.

Responsibilities

• Coordinate cross-functional activities supporting global submissions, product launches, and post-launch market maintenance across international markets outside the United States.
• Collaborate with Manufacturing, Supply Chain, Quality, Regulatory, and other internal stakeholders to ensure operational activities are completed efficiently.
• Track milestones, deliverables, risks, decisions, and dependencies across multiple markets and external partners.
• Coordinate the collection, review, maintenance, and distribution of regulatory, operational, and compliance documentation, including CPPs, Certificates of Origin, GMP certificates, and manufacturing declarations.
• Identify document owners, approvers, and signature requirements while maintaining organized repositories and standardized documentation packages.
• Support the development and continuous improvement of submission tools, templates, document libraries, trackers, and reporting dashboards.
• Coordinate annual compliance activities and recurring market-specific requirements.
• Track post-approval changes through the Quality Management System (QMS) and assess their impact across markets and commercial partners.
• Support artwork, packaging, labeling, product configuration, and readiness planning for new market entries.
• Develop and maintain scalable processes, global market requirement databases, and reporting tools to support international expansion.
• Identify opportunities to automate, simplify, and standardize operational processes while improving visibility, coordination, and reporting.
• Apply working knowledge of GMP, GxP, quality systems, and regulatory compliance requirements when coordinating documentation and operational requests.

Skills

GMP/GxP knowledge

Regulatory submissions

Cross-functional coordination

Quality systems

Documentation management

Education

Bachelor's degree in Manufacturing, Supply Chain, Life Sciences, Business, Operations, Engineering

Tools

Microsoft Office

SharePoint

Smartsheet

Job description

(Regulatory Submissions/Quality Systems/QMS/Documentation/Biotech/Pharma/Medical Device)

Russell Tobin is partnering with a leading biotechnology organization to identify a Global Coordinator to support international product registrations, launches, and ongoing market operations. This role will coordinate cross-functional activities, manage regulatory and compliance documentation, and drive process improvements across global markets within a regulated environment.

Responsibilities

• Coordinate cross-functional activities supporting global submissions, product launches, and post-launch market maintenance across international markets outside the United States.
• Collaborate with Manufacturing, Supply Chain, Quality, Regulatory, and other internal stakeholders to ensure operational activities are completed efficiently.
• Track milestones, deliverables, risks, decisions, and dependencies across multiple markets and external partners.
• Coordinate the collection, review, maintenance, and distribution of regulatory, operational, and compliance documentation, including CPPs, Certificates of Origin, GMP certificates, and manufacturing declarations.
• Identify document owners, approvers, and signature requirements while maintaining organized repositories and standardized documentation packages.
• Support the development and continuous improvement of submission tools, templates, document libraries, trackers, and reporting dashboards.
• Coordinate annual compliance activities and recurring market-specific requirements.
• Track post-approval changes through the Quality Management System (QMS) and assess their impact across markets and commercial partners.
• Support artwork, packaging, labeling, product configuration, and readiness planning for new market entries.
• Develop and maintain scalable processes, global market requirement databases, and reporting tools to support international expansion.
• Identify opportunities to automate, simplify, and standardize operational processes while improving visibility, coordination, and reporting.
• Apply working knowledge of GMP, GxP, quality systems, and regulatory compliance requirements when coordinating documentation and operational requests.

Requirements

• Bachelor's degree in Manufacturing, Supply Chain, Life Sciences, Business, Operations, Engineering, or a related discipline.
• 2–4 years of experience in the pharmaceutical, biotechnology, medical device, or another regulated industry.
• Experience coordinating cross-functional projects, stakeholders, and operational activities.
• Working knowledge of GMP/GxP, quality system requirements, regulatory submissions, and GxP documentation.
• Experience with electronic Quality Management Systems (e-QMS), compliance processes, or regulated operational workflows.
• Demonstrated ability to build and improve processes, trackers, dashboards, reporting tools, and standardized documentation systems.
• Strong organizational, project coordination, communication, stakeholder management, and follow-through skills.
• Ability to manage multiple priorities, identify risks, resolve issues, and coordinate activities across different time zones and external partner organizations.
• Proficiency in Microsoft Office, SharePoint, Smartsheet, and reporting tools.
• Global or international business experience is preferred.

• Location model: Hybrid — 60% onsite presence required
• Location: Princeton, NJ
• Schedule: 1st shift, standard business hours
• Position Type: 1-year contract with possibility of extension
• Pay range approved: $38–$44/hr, depending on experience.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.