Global Ancillary Sourcing Manager

BCD Meetings & Events; Chicago (IL); Remote; GBP 60,000 - 75,000; Full time

Benefits offered by this job

Flexible Working

Room to Grow

Everyone has a voice

Make your move

We’ve got you covered

We’re positive

Job summary

BCD Meetings & Events, a global meetings and events agency, is hiring a Global Ancillary Meeting Sourcing Manager to lead sourcing for ancillary meetings linked to congresses. This remote role is based in the UK or Spain.

You will identify venues, negotiate with suppliers, issue RFPS via Cvent, and maintain sourcing documentation while collaborating with clients and internal stakeholders to ensure high-performance meeting programs.

Qualifications

• Experience in pharmaceutical industry preferred.
• Experience sourcing Congress/ancillary meetings preferred.
• Degree or equivalent professional experience required.

Responsibilities

• Manage sourcing activity for ancillary meetings from brief through handoff to operations.
• Source venues, meeting space, hotel accommodations, and related suppliers based on client needs.
• Develop and distribute RFPs through sourcing tools including Cvent, evaluate proposals, and prepare bid grids, comparisons, and recommendation summaries.
• Negotiate pricing, concessions, terms, and contract conditions while reviewing key commercial terms, cancellation clauses, attrition exposure, and risk areas.
• Maintain accurate documentation, reporting, and sourcing records while supporting forecasting, room block performance tracking, and continuous process improvement.

Skills

Vendor management

Client relationships

Clear communication

Project management

Attention to detail

Education

Degree or equivalent experience

Job description

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. See what life is about at BCD M&E at bcdme.com/careers

As a Global Ancillary Meeting Sourcing Manager, You Will

• Manage sourcing activity for ancillary meetings connected to congresses and related programs, from brief through handoff to operations.
• Research, identify, and source venues, meeting space, hotel accommodations, and related suppliers based on client needs, attendee profile, destination, and meeting requirements.
• Develop and distribute RFPs through sourcing tools including Cvent, evaluate proposals, and prepare bid grids, comparisons, and recommendation summaries.
• Negotiate pricing, concessions, terms, and contract conditions while reviewing key commercial terms, cancellation clauses, attrition exposure, and risk areas.
• Maintain accurate documentation, reporting, and sourcing records while supporting forecasting, room block performance tracking, and continuous process improvement.

You’re Good At

• Managing external vendors and negotiating contract services with professionalism and commercial awareness.
• Building strong relationships with clients, hotels, venues, housing bureaus, medical societies, and internal stakeholders.
• Communicating clearly and confidently, both verbally and in writing.
• Managing multiple projects at once while meeting deadlines and service expectations.
• Working with detail and accuracy across budgets, compliance requirements, contracts, and sourcing documentation.

You Might Also Have

• Pharmaceutical industry experience.
• Congress and ancillary meeting sourcing experience.
• A degree or equivalent professional experience.

You Should Know

• This is a remote role based in the UK or Spain.
• Our standard working hours are 09:00 – 17:30 with a one-hour break.
• You must have the right to work in the UK or Spain.
• You must have the ability and willingness to travel in the UK and overseas, if required.

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.