GIS Clerk

Madison, County of (MT); Virginia City (MT); On-site; USD 32,000 - 45,000; Full time

Job summary

Madison County GIS Department is seeking a GIS Clerk to support system development and maintenance, including document research, database and software tasks, system administration, and troubleshooting to ensure efficient GIS operations.

You will answer calls and emails, perform historic research, design and produce maps/datasets, and maintain data management functions while providing administrative support to the GIS department and collaborating with county staff.

Qualifications

• High school diploma or GED required.
• Experience in General Clerical work or GIS helpful.
• Ability to read historic documents and policies.

Responsibilities

• Support GIS systems development and maintenance activities.
• Answer phone and email inquiries; provide information per policies.
• Design and produce maps and datasets; maintain related data management functions.
• Log, research, and manage historical documentation and external data.
• Assign addresses for new structures; assist with road naming petitions.
• Monitor and update map data; coordinate changes with county staff.
• Prepare records, reports, minutes, and other GIS department items.

Skills

Data entry

Documentation

Customer service

Problem solving

Education

High school diploma or GED

Tools

ESRI GIS

QGIS

Job description

Work Unit Overview

The County Geographic Information System (GIS) Department gathers, stores, manipulates, analyzes, and displays data in geographic context to assist decision-makers by providing an additional tool to analyze and compare numerous geographic data layers along with traditional databases. The GIS Department enables access to the County's GIS data, allowing users to view various data layers, see tabular information and statistics related to the layers, and receive printed maps.

Job Summary

TheGIS clerk reports to the GIS Manager and is responsible for supporting GIS systems development activities such as document research, database and software development, system administration (e.g., performance monitoring, security control, etc.) and troubleshooting to ensure GIS systems are operating efficiently and accurately. Duties also include answering phone and email communications, historic document research, designing and producing maps, datasets, maintaining related data management functions, providing administrative support to the GIS department, and performing a variety of other duties.

Major Duties or Responsibilities

These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs.

• Gather, log, and maintain historical documentation, external data, and information related to the GIS. This involves designing information files, using descriptions of all information elements and the definitions of the information files, defining data stores and/or complete database definitions, maintaining metadata, and designing detailed record formats and record relationships related to the physical model;
• Assist with strategic GIS information systems development and maintenance activities for the County;
• Prepare, process, analyze, report on, file, and maintain various records, information, datasets, databases, reports, minutes, files, and other items maintained by the GIS department;
• Work with clients and customers to assess their needs, provide information, assistance, resolve their issues and be committed to providing quality products and services as allowed within the policies and procedures;
• Assigns addresses for newly constructed structures; Assists with Road Naming petitions;
• Respond to citizens' questions and comment sin a courteous and timely manner;
• Responsible for processing incoming and outgoing office mail; Responsible for responding to telephone, in-person and email inquiries including greeting and disseminating information to the public on county policies and procedures;
• Design and prepare maps through advanced functions and operations of specialized software, manual records, historic documentation, and other available and appropriate information. Modify and update existing maps and datasets accordingly to reflect changing and discovered geographical information;
• Screen final map data and design through automated systems as well as visual inspection;
• Monitor and update data related to roads, houses, buildings, and other geographical or structural changes with information from county records as needed. Coordinate with county staff and others to incorporate existing or anticipated changes into data layers accordingly;
• Conduct and record data from various locations, geographic information, and ensure data accuracy. Collect and record visual data through the use of digital cameras, image scanners, and other specialized equipment;
• Encourage and facilitate teamwork, cooperation, pride, trust, and group identity; foster commitment and team spirit; works with others to achieve goals; maintain flexibility and openness to change and new information/technology; adapt to changing conditions and unexpected obstacles; effectively deal with ambiguity;
• Other duties as assigned.

The job requires a high school diploma or GED and one (1) year of education and/or experience in General Clerical work, Geographic Information Systems, Computer Science, Historical Document Research, or a closely related field.

Tools and Equipment Used Regularly

• Software not limited to but including: Word processing, spreadsheet, publishing, presentation, and mapping software.

Office equipment, including cell phone, telephone, copier, computer, printer, audio recorder, tablet, digital camera, rangefinder, and large format plotters and The job requires freedom from illegal use of drugs and freedom from use and effects of drugs and alcohol in the workplace. Must pass a background check. The position requires knowledge of the principles and practices of computer systems, including but not limited to internet browsers; standard office software; database systems; computer operating systems; geographic information applications (such as ESRI, QGIS, Collector, etc.), analysis, and the relationships between different types of spatial data; project management; office procedures including numeric and alphabetical filing processes, indexing procedures, business English, spelling, composition and grammar, and math; public land survey system; and the ability to understand and describe County geography.

The position requires skill in recognizing problems within the areas of documentation, GIS, computer, network, and database systems; problem solving; interpreting and applying technical and historical data and specifications to various projects; skills and ability to interpret maps and manage work time effectively and efficiently; must be organized and meet deadlines; deal effectively and courteously with public and co-workers; ability to use computer(s) effectively; read and interpret historic documents, ordinances, resolutions, and policies.

The position requires the ability to apply problem solving; apply database analysis, design, and testing concepts; interpret technical information and geospatial metadata; understand and adhere to policies, procedures, standards, and guidelines; respond in a timely manner to special requests; work independently and as part of a team; to organize work efficiently; seek out, establish, and maintain effective working relationships; and to communicate effectively. Ability to pass a background check.