GIFTS/RECORDS ADMIN SR

Inside Higher Ed; Philadelphia (Philadelphia County); On-site; USD 40,000 - 55,000; Full time

Job summary

An educational institution in Philadelphia seeks a GIFTS/RECORDS ADMIN SR. You will manage administrative functions, oversee events for the Institutional Advancement Office, and coordinate gift processing. Qualifications include a high school diploma or GED and 5 to 7 years of relevant experience. A background check is required after a conditional job offer.

Qualifications

• 5 to 7 years of experience or an equivalent combination of education and experience is required.
• Background check will be required after a conditional offer.

Responsibilities

• Supervise an Administrative Assistant and oversee all functions to ensure smooth operations.
• Manage events for the Institutional Advancement Office.
• Collaborate with finance and manage all facets of incoming gifts.
• Coordinate accounts payable for events, projects, and initiatives.

Skills

Administrative support

Event coordination

Customer service

Education

High School Diploma or GED

Job description

Join to apply for the GIFTS/RECORDS ADMIN SR role at Inside Higher Ed

Responsibilities

Responsibilities

• Supervise an Administrative Assistant and oversee all administrative functions of the Office of Institutional Advancement to ensure smooth operations and positive customer service with multiple constituencies (e.g., the Dean's Office, the Finance Office, SP2's Board of Overseers, and alumni and friends).
• Manage events for the Institutional Advancement Office and oversee planning, logistics, and implementation of key events (e.g., SP2's Board of Overseer meetings and Alumni Weekend activities).
• In collaboration with SP2's Office of Finance and the University's Central Gifts Office, manage all facets of existing and incoming gifts—from gifts processing to producing gift agreements to reconciling and troubleshooting gift issues.
• Coordinate accounts payable for the Office of Institutional Advancement's ongoing events, projects, and initiatives in partnership with the Finance Office.

Qualifications

• A High School Diploma or GED and 5 to 7 years of experience or an equivalent combination of education and experience is required.

Reference Number: 35-30107

Salary Grade: 025

Employment Type: Non-Exempt

Org: Social Policy & Practice

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: S-Clerical Financial