GFEBS PM Coordinator Lead - ALL

Ahtna Inc; Fort Leonard Wood, Northern (MO, KY); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Ahtna Inc is seeking a GFEBS PM Coordinator Lead to support Fort Leonard Wood facilities maintenance operations through GFEBS, PMO management, and BI reporting.

The role emphasizes maintaining PM data, generating reports, and ensuring compliance with Army/GFEBS procedures while coordinating with government and field personnel.

Qualifications

• Requires a Bachelor's degree and 3+ years GFEBS experience.
• Experience maintaining PM master data and PMOs in GFEBS.
• Ability to generate and analyze GFEBS reports and BI outputs.

Responsibilities

• Serve as the primary coordinator for GFEBS activities supporting Fort Leonard Wood facilities maintenance operations.
• Maintain preventive maintenance information within GFEBS and support PMO programs.
• Create, schedule, track, and close PMOs in GFEBS with accurate recording and reporting.
• Coordinate with maintenance supervisors, technicians, and Government representatives.
• Support Demand Maintenance Order workflows from intake through closeout.

Skills

GFEBS experience

PMO

Data entry

Reporting

Cross-functional coordination

Leadership

Education

Bachelor’s Degree

Tools

GFEBS

MRP

Asset management software

Job description

The GFEBS PM Coordinator Lead serves as the primary Point of Contact support facilities maintenance operations, preventative maintenance, demand maintenance, work-order management, report, master data, Property, Plant and Equipment (PPE), Business Intelligence and project related activities.

This is a key position supporting the team's execution of maintenance operations through the General Fund Enterprise Business System (GFEBS).

*Please Note: This position is contingent upon a contract award. We will not be actively responding to applicants until there is a need to move forward with this position.

Essential Duties and Responsibilities (including but not limited to)

• Serve as the primary coordinator for GFEBS activities supporting Fort Leonard Wood facilities maintenance operations.
• Manage and maintain preventive maintenance information within GFEBS.
• Support development and implementation of the Preventive Maintenance Order (PMO) program.
• Verify equipment and asset information prior to establishing preventive maintenance requirements.
• Identify equipment, maintenance requirements, tasks, and maintenance frequencies.
• Establish and maintain preventive maintenance master data in GFEBS.
• Create, maintain, schedule, track, update, and close PMOs in GFEBS.
• Ensure preventive maintenance activities are correctly recorded and reported.
• Coordinate GFEBS activities with maintenance supervisors, work-control personnel, technicians, project personnel, and Government representatives.
• Support Demand Maintenance Order workflows from initial service request through final closeout.
• Assist with:
• Service order identification
• Opening maintenance orders
• Shop assignment
• Work tracking
• Labor and material recording
• Order completion
• Technical completion/closeout
• Maintain accurate GFEBS work-order and maintenance-order information.
• Perform GFEBS data entry and quality-control reviews.
• Monitor open work orders and identify incomplete, delayed, or inaccurate records.
• Support reconciliation of work-order status between field operations and GFEBS.
• Ensure labor hours, materials, equipment, and other applicable costs are properly associated with work orders.
• Support GFEBS Property, Plant and Equipment activities.
• Support physical inventory activities.
• Perform or coordinate Goods Receipt (GR) processing.
• Support Material Requirements Planning (MRP) activities.
• Review and approve applicable PM orders.
• Generate and analyze GFEBS reports.
• Utilize GFEBS Business Intelligence capabilities to support operational and management reporting.
• Support project-related GFEBS activities.
• Assist management in monitoring workload, performance, backlog, completion rates, and maintenance trends.
• Provide GFEBS information required for Government reporting and contract-performance monitoring.
• Identify and correct GFEBS data-quality issues.
• Coordinate with Government GFEBS administrators and functional representatives as required.
• Ensure maintenance transactions comply with applicable Army/GFEBS procedures.
• Support transition/start-up activities and establishment of the PM program after contract award.
• Assist in developing standard operating procedures for GFEBS-related maintenance workflows.
• Train or assist other contract personnel in proper use of GFEBS, when required.
• Maintain required GFEBS training and role certifications throughout contract performance.

In addition, the GFEBS Coordinator Lead will perform the following functions:

• A76 DPW Contractor PM Master Data Maintainer
• A76 DPW Contractor Preventive Maintenance Controller
• A76 DPW Contractor GR Processor
• A76 DPW Contractor Physical Inventory Maintainer
• A76 DPW Contractor PM Material Requirement Planning Maintainer
• A76 DPW Contractor PM Order Approver
• A76 DPW Contractor PM Order Maintainer
• A76 DPW Contractor PM Reporter

Supervisory Responsibilities

Responsible for the supervision of a multidisciplinary team.

Minimum Qualifications

• Bachelor’s Degree from accredited educational institutions in any degree of study
• Three (3) years GFEBS experience.
• Must be a U.S. citizen.
• Must be at least 21 years old.
• Ability to obtain and maintain Common Access Card (CAC) and meet applicable Government background investigation requirements.
• Ability to successfully complete pre-employment and recurring drug screening.
• Supervisory experience directing multiple tasks and managing activities assigned to personnel and teams

Preferred Qualifications

• Previous GFEBS experience supporting Army Directorate of Public Works (DPW)
• Current or recent experience at a U.S. Army installation
• Fort Leonard Wood experience
• Army BASOPS experience
• Facilities maintenance experience
• DPW work-control experience
• Demand Maintenance Order management experience
• GFEBS PPE experience
• Experience with maintenance master data
• Experience with physical inventory
• Experience with Material Requirements Planning
• Experience with Goods Receipt processing
• Experience supporting large-scale facility or installation maintenance programs
• Existing CAC or recent CAC eligibility
• Current/recent GFEBS training certifications

Shareholder Preference

Pursuant to applicable law, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Self-motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written – Ability to communicate effectively with others in writing.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Goal Oriented - Ability to focus on a goal and obtain a pre-determined result.
• Accuracy - Ability to perform work accurately and thoroughly.

Physical Demands

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close