Geothermal Sales Coordinator

Brightcore Energy; New York (NY); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

PTO

Financial Wellness Benefits

Benefit Concierge Program

EAP-Employee Assistance Program

Disability, Life & AD&D Benefits

Marketplace discounts

Job summary

Brightcore Energy is seeking a programmatic sourcing specialist to manage Starbridge, Brightcore's AI-driven bid platform, and other sourcing channels for geothermal drilling opportunities. You will perform first-pass qualification, prep compliance materials, and own day-to-day data management in HubSpot and Monday.com, collaborating with the Geothermal BD Lead and Director of Estimating.

The role emphasizes diligent opportunity tracking, bid-package coordination, and ensuring timely submission

Qualifications

• 1–3 years of bid/proposal research, construction administration, procurement coordination, or a similar research/coordination function.
• High attention to detail and comfort with high-volume, repetitive document review.
• Familiarity with construction bid processes, plan rooms, or public procurement is a plus.
• Self-directed and organized, with the discipline to sustain a daily/weekly monitoring cadence.
• Proficiency with CRM and project-tracking tools; HubSpot and Monday.com experience a plus.

Responsibilities

• Own day-to-day management of Starbridge and other bid boards, including configuring searches and maintaining platform access.
• Continuously monitor all subscribed platforms for geothermal drilling or borefield scope solicitations.
• Research opportunities not yet publicly posted through public records and industry sources.
• Maintain an organized log of identified opportunities with their source.
• Log opportunities by source and maturity in HubSpot and reflect in Monday.com for tracking.

Skills

Bid/proposal research

Construction administration

Procurement coordination

CRM familiarity

Tools

HubSpot

Monday.com

Job description

Brightcore Energy provides end-to-end energy efficiency and clean energy measures to commercial, industrial, and institutional clients. We have the intellectual and financial capital to develop, implement, fund, operate, and maintain clean energy solutions. Our diverse solutions range from lighting, controls, geothermal heating and cooling, and other energy efficiency measures to renewable energy solutions such as solar and battery storage. We are about Building Energy Performance.

Summary/Primary Role:

This role supports Brightcore's geothermal drilling business development by managing Starbridge (Brightcore's AI-driven bid-discovery platform) and other sourcing platforms, continuously monitoring them for opportunities where Brightcore could bid drilling-only/borefield scope, and proactively researching potential opportunities that have not yet been publicly posted. The role performs first-pass qualification, prepares compliance and bid-response materials, and owns day-to-day data management for all tracked opportunities across HubSpot (CRM) and Monday.com (pipeline/project tracking) — working closely with the Business Development Lead, Geothermal, who owns GC/CM/OPM relationships and pursuit decisions, and the Director of Estimating.

(Management may amend or assign duties and responsibilities to this job at any time)

Drilling-Only Opportunity Sourcing & Platform Management

• Own day-to-day management ofStarbridge—Brightcore'sAI-driven platform for surfacing potential geothermal RFPs/bids — and any other bid boards, plan rooms, or sourcing platforms Brightcore subscribes to, including configuring searches/alerts andmaintainingplatform access.
• Continuouslymonitorall subscribed platforms for solicitationscontaininggeothermal drilling orborefieldscope, including as a subset of larger GC/CM-led bids.
• Proactivelyresearch and surface potential drilling-only opportunities that are not yet publicly posted or listed on any platform, through channels such as public planning/permitting records, GC/CM project announcements, industry news, and other market-intelligence sources.
• Maintain a running, organized log of identified opportunities and their source (platform, research, or referral).
• Perform first-pass screening of opportunities againstBrightcore'sdrilling capability, capacity, and target geography (Massachusetts, Connecticut, Rhode Island, Maine, New York, and New Jersey), and flag qualifying opportunities to the Business Development Lead, Geothermal for a pursuit decision.

Bid Document Review

• Review RFPs, RFQs, addenda, and bid documents toidentifydrilling-only scope, submission requirements, and key dates.

Prequalification & Compliance Administration

• Prepare andmaintainvendor prequalification packages and bonding documentation (bid, performance, and payment bonds).
• Maintain organized jurisdictional compliance records to support bid readiness.

Bid Response Administrative Support

• Assemble qualification packages, pursuit materials, and submission documents for the Business Development Lead,Geothermal'sand Director of Estimating's review.
• Coordinate estimating and administrative inputs across engineering, operations, and finance, and track submission requirements and deadlines.
• Support post-submission logistics, including compiling clarifications and coordinating interview scheduling.
• Own day-to-day data management for all tracked opportunities across HubSpot (CRM) and Monday.com (pipeline/project tracking) — the single point of ownership for keeping both systemsaccurateand current.
• Ensure every identified opportunity is logged, staged, and updated in HubSpot by source and maturity, and reflectedinMonday.com for task/deadline tracking.
• Maintain organized pursuit and opportunity tracking documentation across both platforms.
• Provide regular reporting to the Business Development Lead,Geothermaland Director ofEstimating onbid-board coverage and pipeline volume.
• All other duties and responsibilities as assigned.

Qualifications:

• 1–3 years of experience in bid/proposal research, construction administration, procurement coordination, or a similar research/coordination function.
• High attention to detail and comfort with high-volume, repetitive document review.
• Familiarity with constructionbid processes, plan rooms/bid boards, or public procurement is a plus.
• Self-directed and organized, with the discipline to sustain a daily/weekly monitoring cadence.
• Proficiencywith CRM and project-tracking tools; HubSpot and Monday.com experience a plus.

Supervisory Responsibility:

• This position does not have supervisory responsibility.

Expected Hours of Work & Compensation:

An employee is expected to work a minimum of forty (40) hours per week. Non-exempt employees are eligible for overtime pay in accordance with applicable wage and hour laws, while exempt employees may be required to work additional hours as necessary to fulfill their job responsibilities. Overtime requirements will be determined based on the operational needs of the organization. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). Brightcore also offers a comprehensive set of benefits to complement the base salary. The base annual salary range for this position is $100,000-$130,000 and is eligible for an annual performance-based bonus.

Travel Requirements:

• Office presence required at least three (3) days per week, unless otherwise agreed upon with final approval by direct supervisor.
• Office setting.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is not a safety sensitive position.

Drug & Alcohol-Free Workplace:

BrightcoreEnergyiscommittedtoasafeworkplacefreeofdrugsandalcohol.AllBrightcoreEnergypositionsrequireapre-employmentbackgroundcheckthatincludesprioremploymentverifications,acriminalhistorycheck,andapre-employmentdrugscreen.

InaccordancewithDOTregulations(49CFR§40.25),BrightcoreEnergyisrequiredtoobtainpriordrugandalcoholtestingrecordsforapplicants/employeesintendingtoperformsafety-sensitivedutiesforcoveredDepartmentofTransportationpositions.Ifanapplicant/employeerefusestoprovidewrittenconsentforBrightcoreEnergytoobtaintheserecords,theindividualwillnotbepermittedtoperformsafety-sensitivefunctions.

Office/Remote/Field Work:

Weofferavarietyofstructuredworkarrangements,includingremote,hybrid,andfield-basedassignments,alignedwithorganizationalneedsandrole-specificrequirements.Workarrangementsarerole-dependent,withguidelinesestablishedbasedonpositionrequirementsandbusinessneeds.ThispolicyissubjecttochangeatBrightcore'sdiscretion.

Brightcore offers a full slate of medical, dental, and vision benefits including options to enroll in a Flexible Spending Account (FSA) and a Health Savings Account (HSA).

401kPlan:

BrightcorecurrentlyoffersbothtraditionalandRoth401kplanswithadollar-for-dollarmatchofupto3%ofcontributionsand$0.50onthenext2%foratotalpotentialmatchof4%annually.

OtherBenefits&Perks:

• PTO
• FinancialWellnessBenefits
• BenefitConciergeProgramthroughHealthAdvocate
• EAP-EmployeeAssistanceProgram
• Disability,Life,&AD&DBenefits
• AccesstoMarketplaceforDiscountedGoods&Services

BrightcoreEnergyiscommittedtobringingtogetherindividualsfromdifferentbackgroundsandperspectives.

WerespectthelawsenforcedbytheEEOCandarededicatedtogoingaboveandbeyondinfosteringdiversityacrossourcompany.

BrightcoreEnergyisanEqualOpportunityEmployer,providingequalemploymentandadvancementopportunitiestoallindividuals.Werecruit,hireandpromoteintoalljoblevelsthemostqualifiedapplicantswithoutregardtorace,color,creed,nationalorigin,religion,sex(includingpregnancy),parentalstatus,age,disability,geneticinformation,citizenshipstatus,veteranstatus,genderidentityorexpression,transgenderstatus,sexualorientation,marital,familyorpartnershipstatus,politicalaffiliationoractivities,militaryservice,domesticviolencevictimstatus,sexualorreproductivehealthdecisions,caregiverstatus,traitshistoricallyassociatedwithrace,includingbutnotlimitedtohairtextureandprotectivehairstylesoranyotherstatusprotectedunderapplicablefederal,stateandlocallaws.BrightcoreEnergyiscommittedtoprovidingequalemploymentopportunitiestoallaspectsofemployment,includingjobassignmentandcompensation.

This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. Brightcore Energy will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.