Genetic Counselor Assistant

University of Utah

Salt Lake City (UT)

Hybrid

USD 22,000 - 29,000

Full time

14 days+

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Benefits offered by this job

Insurance coverage

Employee discounts

Hybrid work after training

Job summary

University of Utah is seeking a Genetic Counselor Assistant to support the pediatric genetics team. The role includes triaging referrals, obtaining samples for testing, coordinating appointments, and data entry into the EMR system.

You will work with geneticists, counselors, and clinicians to ensure smooth patient flow. This is an entry-level support position in the Pediatric Administration department with potential for hybrid telework after training, and requires strong organizational and

Qualifications

Experience triaging referrals for genetic services.
Ability to obtain informed consent for genetic testing.
Experience abstracting medical records for clinical appointments.

Responsibilities

Review referrals and triage patients for genetic services.
Obtain and abstract medical records for appointments.
Assist with patient chart reviews and prep for clinicians.

Skills

Triage referrals

Consent for genetic testing

Records abstraction

Appointment coordination

EMR data entry

Tools

EMR systems

Job description

Track Level S2 - Intermediate, S1 - Entry Level Support

FLSA Code

FLSA Code Nonexempt

Patient Sensitive Job Code?

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

Monday – Friday, 8:00 a.m. – 4:30 p.m. Hours may vary based on operational needs.

Opportunities for a hybrid telework schedule may be considered after the initial training period, provided the arrangement is supported by operational needs and individual performance. Telework arrangements are not guaranteed and may be modified or discontinued at any time based on business requirements or performance. Employees approved for hybrid telework must provide their own private workspace, secure internet connection, and demonstrate the ability to work independently.

VP Area

VP Area U of U Health - Academics

Department

Department 00848 - Pediatric Administration

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $16.12 to $21.81

Close Date

Close Date 11/19/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Job Summary:

The Division of Pediatric Medical Genetics has an immediate opening for a Genetic CounselorAssistant ( GCA ), in the Department of Pediatrics at the University of Utah Spencer F. Eccles School of Medicine. This position is part of the patient through-put team and supports the various providers in Medical Genetics, including geneticist, genetic counselors and other clinicians with administrative functions, including triaging and prepping incoming cases for geneticist and genetic counselor review. The position will include patient-facing time, including consenting for genetic testing and obtaining samples (cheek swabs) for these tests. Additional responsibilities include ordering genetic testing, entering patient data into the tracking database, coordinating and scheduling appointments, updating patients’ electronic medical records, routing telephone calls, assisting with creation of educational materials and patient letters, participating in team meetings and performance/quality improvement projects, and other duties assigned.

This position is posted at multiple job levels. Each level has distinct qualifications, responsibilities, which will be evaluated during the selection process. Final placement, including the associated pay rate, will be determined based on business needs and budget considerations.

Department Summary:

The Department of Pediatrics is the second largest department in the University of Utah School of Medicine and one of the largest pediatric departments in the country. We are committed to improving the lives of children through excellence in advocacy, education, research, and clinical care. For more information about the Department of Pediatrics, please visit:http://medicine.utah.edu/pediatrics/ . Mutual respect and appreciation are highly valued in the department.

Benefits Summary:

The University of Utah offers a comprehensive benefits package including:

Variety of elective insurance coverage , including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.

Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Responsibilities

Essential Functions:

Reviews referrals and triages patients for appropriateness of genetic services.

Obtains and abstracts medical records in for clinical appointments.

Assists with patient chart reviews and case preparation for genetic counselors and other clinicians, as directed.

Obtains informed consent for genetic testing.

Assists in coordinating genetic testing for family members, including both diagnostic and research-related genetic testing.

Obtains patient samples, including cheek swabs, for genetic testing.

Coordinates and researches insurance coverage and authorization requirements for genetic testing.

Enters patient visit and genetic testing data into the patient tracking database.

Assists in preparing letters of medical necessity under the guidance of a genetic counselor.

Provides patients and families with updates regarding insurance authorizations, coverage decisions, and status of testing.

Assists with appointment scheduling and responds to phone inquiries related to genetic services.

Assists in preparing and distributing patient follow-up correspondence regarding genetic testing results.

Composes and prepares correspondence, newsletters, presentations, and other program materials as needed.

Performs other duties as assigned.

The following job levels and associated pay rates will be considered based on job placement. Final placement, including the corresponding pay rate, will be determined by the department in alignment with business needs and budget considerations.

Program Assistant, I

Provide daily assistance in support of one or more programs for the university. Schedule meetings and special events. Answer questions from the public. Assist in the development of promotional and informational program materials. Coordinate volunteer schedules and training. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s). Perform routine tasks as directed and under close supervision.

Requires little to no related experience.

This is an Entry-Level position in the Support track.

Job Code: SZ3721

Grade: S13

Expected Pay Range: $16.12 to $20.29

Program Assistant, II

Provide daily assistance in support of one or more programs for the university. Schedule meetings and special events. Answer questions from the public. Assist in the development of promotional and informational program materials. Coordinate volunteer schedules and training. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s). Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Job Code: SZ3722

Grade: S14

Expected Pay Range: $17.33 to $21.81

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Program Assistant,, I: Requires little to no related experience.

Program Assistant,, II: Requires at least 1 year of related experience.

Preferences

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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