General Virtual Assistant Full time PH (with VoIP experience)

Hubstaff blog; Berkeley (CA); Remote; USD 35,000 - 50,000; Full time

Job summary

A leading company is seeking a General Virtual Assistant to manage daily administrative tasks including scheduling, email management, and communication handling. This full-time role requires at least 6 months of experience and offers the chance to contribute significantly to business operations while working remotely.

Qualifications

• 6 months to 1 year of experience as a Virtual Assistant.
• Excellent phone, email, and instant messaging communication skills.
• Tech savvy & familiar with current technologies.

Responsibilities

• Manage emails and filter multiple accounts.
• Handle calendar scheduling and set reminders.
• Assist in phone call outreach and take notes during meetings.

Skills

Communication

Organizational Skills

Time Management

Technical Proficiency

Proactive Attitude

Education

Business related course background

Tools

Microsoft Office

Google Calendar

Zoom

DocuSign

VoIP solutions

Job description

General Virtual Assistant Full time PH (with VoIP experience) full time

• Offload daily administrative tasks (email, calendar, calls)

• Stay on top of appointments/meetings

• Free up time and mental bandwidth for leadership and business responsibilities

Top Key Specific Tasks VA will do:

• Email Management (filter multiple accounts, highlight important messages, respond/take action when appropriate)
• Calendar & Scheduling (set reminders, schedule/confirm appointments, ensure smooth daily workflow)
• Phone Call Handling/Outreach (route calls, take messages, place outbound calls, attend/assist meetings virtually by taking notes)
• File management and sorting client information

Educational Background:

• Prefers someone with Business related course background

Qualifications:

• At least 6 months to 1 year of experience as a Virtual Assistant

• Excellent phone, email, and instant messaging communication skills

• Solid organizational & time management skills

• Able to work on a graveyard shift

• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP

• Experience with word-processing software and spreadsheets (e.g., MS Office)

• Knowledge of online calendars and scheduling (e.g., Google Calendar)

• Proactive attitude & willingness to be trained

Software Tools and Websites Required:

• Gmail/Yahoo (email)
• Google Calendar/WhatsApp for communication
• Potentially Google Voice or other VoIP solutions for call forwarding (e.g. Grasshopper)

Schedule:

• Monday & Thursday:8:00 AM - 5:00 PM EST

Tools / Platforms:

• Microsoft Office
• DocuSign
• Zoom
• Adobe Acrobat(Client expects the VA to be already familiar with these tools.)