General Supply Specialist

DLA Careers; Honolulu (HI); On-site; USD 50,000 - 70,000; Full time

Job summary

DLA Distribution Pearl Harbor in Hawaii seeks a General Supply Specialist to manage inventory accuracy, investigate discrepancies, and coordinate corrective actions. The role emphasizes data collection, trend analysis, and preparing required reports such as FLIPL in adherence with policy.

Responsibilities include planning inventories, leading teams, and possibly operating material handling equipment. This is a mission essential position with readiness duties and potential overseas considerations.

Qualifications

• Education must be from a college/university accredited by the U.S. Dept. of Education and transcripts must be provided.
• For education in lieu of experience, a master’s or equivalent graduate degree; or 2 years of graduate education; or LL.B./J.D. if related.
• Specialized experience includes inventories planning, investigations into discrepancies, and providing corrective recommendations.

Responsibilities

• Performs in-depth research and causative analysis when discrepancies are identified in inventories.
• Determines causes of record imbalances through data collection and evaluation.
• Initiates corrective actions to synchronize depot records with physical inventory balance.
• Generates FLIPL reports per agency policy.
• Develops recommendations to correct or prevent errors.
• Gathers data to analyze trends of recurring discrepancies.
• Conducts studies to identify causes of inaccuracies and validates data.
• Identifies and initiates new procedures to reduce inventory errors and streamline processes.
• Arranges special inventories and plans inventories.
• May operate forklifts/stock selectors and lead lower graded technicians.

Skills

Inventory research

Data analysis

Cause analysis

Corrective actions

Policy compliance

Education

Master’s degree

2 years graduate education

LL.B. or J.D.

Transcript submission

Job description

Summary

See below for important information regarding this job.

Duties

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• Performs in-depth research and causative analysis when discrepancies are identified as a result of physical inventories, warehouse refusals, Reports of Survey or customer complaints.
• Determines the cause of record imbalances through collection, analysis, and evaluation of factors contributing to the inventory adjustment.
• Initiates and makes corrective actions to synchronize the depot record with the physical inventory balance.
• Generates the Financial Liability Investigation of Property Loss (FLIPL) Report in accordance with agency policy and procedures as appointed in writing by the proper authority.
• Develops recommendations for new procedures which correct or prevent errors.
• Gathers data from automated systems to analyze trends of recurring discrepancies.
• Conducts operational and systemic studies to causes contributing to physical inventory and location inaccuracies and validates data compiled using various ADP systems to resolve record accuracy problems.
• Identifies and initiates new procedures to reduce inventory record error rate, streamline inventory processes, and comply with agency guidance.
• Arranges special inventories to reconcile accountable records. Plans, develops schedules for and conducts inventories.
• May operate material handling equipment such as forklifts and stock selectors to locate and move materials.
• May lead lower graded technicians performing inventory functions.

Requirements

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Conditions of employment

• Must be a U.S. citizen
• Tour of Duty: Set Schedule
• Security Requirements: Non Critical Sensitive with Secret Access
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Non-Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: Yes
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.
• Pre-Employment Physical: Required
• Licenses/Certifications: Must be able to obtain and maintain licenses and/or certifications required by the installation, federal, state, and local laws.
• Subject to Overseas Rotation Agreement, Tour Length: Yes, 36 Months (http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025v1230.pdf)
• This position and any future selections from this announcement may be used to fill various shifts located within DLA Distribution Pearl Harbor, HI.
• You will be a Mission Essential employee. This requires you to work during an emergency to ensure continuation of essential functions. You may be required to work at the designated duty location, a telework site, or an alternate location/facility.

Qualifications

To qualify for a General Supply Specialist, your resume and supporting documentation must support: B. Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess: a master’s or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related.

• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-09 level, applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:
• Plans, develops schedules for and conducts inventories.
• Conducts investigations and analysis to determine causes of inventory discrepancies.
• Provides recommendations which correct or prevent errors.
• Combination: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for grade levels GS-09, may be computed by first determining the applicant’s total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant’s education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-09.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Physical Demands

Much of the work is sedentary and performed in a typical office environment. The incumbent also frequently performs work within storage areas which involves long periods of standing, walking, bending, climbing ladders, stooping and lifting up to 40 lbs to perform physical searches and observe/study work operations in an industrial, storage, or comparable work setting.

Work Environment

Most of the work is done in an adequately lighted and climate controlled office. However, the incumbent also regularly performs work within storage or other industrial areas involving moderate risks and climatic discomforts. During such visits, protective clothing, gear and observance of safety precautions are required.

Education

Are you using your education to qualify? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: Unofficial transcripts are acceptable at time of application.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school’s definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional information

Pay Retention will be extended to an eligible employee who applies through a formal recruitment program and is selected for a position at an overseas location. https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025-V536p.PDF?ver=2020-03-30-140046-310

NON-FOREIGN OCONUS INFORMATION

Cost of Living Allowance may be authorized upon determination of eligibility. Please review the following link for additional information: https://www.opm.gov/policy-data-oversight/pay-leave/pay-systems/nonforeign-areas/

HAWAII INFORMATION

It is highly recommended that research be done about the cost of living in Hawaii prior to applying. For information about the cost of living and many other important items to consider visit: http://www.hvcb.org.**For Important General Applicant Information and Definitions go to:** http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf

Reemployed Annuitants

This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf

Drug-Free Workplace

The Defense Logistics Agency (DLA) has established a Drug-Free Federal Workplace Policy. All applicants tentatively selected for DLA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with DLA for a period of six months. This policy extends to random testing for the use of illegal drugs by employees who occupy testing designated positions defined as sensitive in Section 7(d) of Executive Order 12564. The Defense Logistics Agency’s Drug Free Workplace Plan’s drug testing panel includes testing for the following illegal substances: marijuana, cocaine, opiates (codeine/morphine), 6-Acetylmorphine (heroin), phencyclidine, amphetamines (amphetamine/methamphetamine), methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), oxycodone, oxymorphone, hydrocodone, and hydromorphone. ADVISORY: By using cannabidiol (CBD) products you are risking a positive drug test result for marijuana. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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