Management Services Specialist

DLA Careers; New Cumberland (Cumberland County); On-site; USD 60,000 - 90,000; Full time

Job summary

Defense Logistics Agency in New Cumberland, PA seeks a Management Services Specialist at GS-09/11 to provide administrative, personnel, and management support within the organization. You will work with managers to formulate policies and implement standardized procedures.

Responsibilities include advising on performance management, labor relations, position classification, staffing, recruitment, employee development, and drug testing; and conducting analyses that may change organizational

Qualifications

• Education must come from a accredited college or university; transcripts required for education substitutions.
• Specialized experience for GS-09/GS-11 includes analysis of organizational structures, policy advisement, and personnel management.
• Education plus experience can be combined to meet total qualification requirements for GS-09 and GS-11.

Responsibilities

• Provides administrative, personnel, and management-related support across the organization.
• Advises managers on policies and decisions affecting administrative functions.
• Participates in development and implementation of standardized policies, practices, and procedures.
• Implements depot-level award policy and reviews award requests for consistency in monetary amounts.
• Advises supervisors and coordinates with HR on performance management, staffing, recruitment, and employee development.

Skills

Administrative experience

Policy analysis

Performance management

Labor/employee relations

Staffing/recruitment

Employee development

Drug testing knowledge

Education

Master's degree or higher in a relevant field

Ph.D. or equivalent doctoral degree (GS-11)

Job description

Summary

See below for important information regarding this job.

Summary

See below for important information regarding this job.

Duties

Help

• If selected at the GS-09 level, the below responsibilities will be performed in a developmental capacity.
• Serves as an administrative specialist by providing a wide variety of technical advice and assistance for administrative, personnel, and management-related functions within the organization.
• Works closely with managers throughout the organization in formulating policies and making decisions on matters impacting administrative functions.
• Participates in the development and implementation of standardized policies, practices, and procedures throughout the organization.
• Implements depot level award policy and procedures; reviews justifications of submitted award requests and advises managers on appropriateness of award types and monetary amounts, ensuring consistency across the depot.
• Advise supervisors and coordinates with the Human Resources Office on various performance management, labor/employee relations, position classification, staffing, recruitment, employee development, and drug testing issues.
• As manpower officer, performs studies and analysis that may result in changes in organizational structures or staffing levels.

Requirements

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Conditions of Employment

• Must be a U.S. citizen
• Tour of Duty: Set Schedule
• Security Requirements: Non-Critical Sensitive
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Non-Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No
• This position and any future selections from this announcement may be used to fill various shifts located within DLA Distribution Susquehanna in New Cumberland, Pennsylvania.
• Must be able to obtain and maintain licenses and/or certifications required by the installation, federal, state, and local laws.

Qualifications

To qualify for a Management Services Specialist your resume and supporting documentation must support: B. Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess: C. Combination: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for grade levels GS-09 and GS-11 and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-09 and GS-11.

• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-09 level, applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military, or private sector. To qualify at the GS-11 level, applicants must possess one year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade(General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:
• GS- 09: Participates in analyzing organizational and position structure to improve efficiency and effectiveness. Provides assistance with a wide variety of administrative, personnel, and management-related functions. Knowledge of performance management, labor/employee relations, position classification, staffing, recruitment, employee development, and drug testing issues.
• GS-11 Conducts detailed analysis of complex functions and work processes concerning administrative management. Advises on manpower management policies, procedures, and regulations. Comprehensive knowledge of civilian personnel training, labor management, performance management, and EEO policies and procedures.
• GS-09: A Master's or equivalent graduate degree, 2 full years of progressively higher level of graduate education leading to such a degree, or LL.B. or J.D., if related
• GS-11: A Ph.D. or equivalent doctoral degree, 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Are you using your education to qualify? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: Unofficial transcripts are acceptable at time of application.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional Information

For Important General Applicant Information and Definitions go to: http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf

Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf

Information for Veterans is available at: https://www.dla.mil/Careers/Programs/. As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.

Drug-Free Workplace:

The Defense Logistics Agency (DLA) has established a Drug-Free Federal Workplace Policy. All applicants tentatively selected for DLA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with DLA for a period of six months. This policy extends to random testing for the use of illegal drugs by employees who occupy testing designated positions defined as sensitive in Section 7(d) of Executive Order 12564. The Defense Logistics Agency's Drug Free Workplace Plan's drug testing panel includes testing for the following illegal substances: marijuana, cocaine, opiates (codeine/morphine), 6-Acetylmorphine (heroin), phencyclidine, amphetamines (amphetamine/methamphetamine), methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), oxycodone, oxymorphone, hydrocodone, and hydromorphone. ADVISORY: By using cannabidiol (CBD) products you are risking a positive drug test result for marijuana.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.