General Office Assistant-E (5-E7) at GVP for Post Secondary Education

State-of-Michigan; Lansing (MI); Hybrid; USD 38,000 - 48,000; Full time

Job summary

State of Michigan is seeking a General Office Assistant in the Education section of the Office of Offender Success within the Michigan Department of Corrections. The role supports post-secondary projects, tracks training for contractual staff, and assists the post-secondary team.

It ensures LEINs are completed for post-secondary partners and monitors MI Train completions and HR profiles with college partners.

Qualifications

• Educational level typically acquired through completion of high school.

Responsibilities

• Coordinate and communicate with facility and Central Office staff.
• Collect and analyze data and prepare summary recommendations.
• Organize and present educational information to educators and others.
• Set priorities and make program recommendations.
• Organize statewide, the collections and management of Vital Document data.

Skills

Coordination

Communication

Data analysis

Education info

Prioritization

Vital documents

Education

High school diploma

Job description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position functions as the General Office Assistant in the Education section in the Office of Offender Success. For the MDOC Department of Education, this position will assist with post-secondary departmental projects, tracks training requirements for contractual staff and supports the post-secondary work area. This position works directly with the post-secondary team including the Assistant Education Manager, Post Secondary Specialist, and facility College liaisons. This position will be responsible for ensuring LEINs are completed on all post-secondary partners and vocational village tours for people entering the facilities. In addition, this position will be responsible for maintaining a database for MI Train completions and monitoring Human Resource’s profiles on all college partners.

View job specification here. View position description here.

Education

Educational level typically acquired through completion of high school.

Experience

General Office Assistant 5

No specific type or amount of experience is required.

General Office Assistant 6

One year of administrative support experience.

General Office Assistant E7

Two years of administrative support experience, including one year equivalent to the intermediate level.

• The ability to coordinate and communicate with facility and Central Office staff.


• The ability to collect and analyze data and prepare summary recommendations.


• The ability to organize and present educational information to educators and others.


• The ability to set priorities and make program recommendations.


• The ability to organize statewide, the collections and management of Vital Document data.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017 Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.

Ethical Standards and Conduct (Note: you do not need to fill out the form)

IMPORTANT: New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

Position has the possibility of being a hybrid up to 50%. There is an expectation that minimum of the first 2 weeks will be worked in-office, to assist in learning the position.