General Manager

FirstService Residential; New York (NY); On-site; USD 130,000 - 150,000; Full time

Job summary

FirstService Residential in New York City seeks an experienced onsite property manager to oversee operations for a luxury condominium. You will manage staff, coordinate with the Board, and ensure timely financial reporting and compliance across 16 hi-rise buildings and HOA structures.

The role requires strong leadership, exceptional organizational and communication skills, and proficiency with property management software such as AvidXchange, Yardi, BuildingLink, and ClickPay.

Qualifications

• Bachelor's degree required
• Certifications desired
• Five (10)+ years experience in New York City luxury residential condominium and cooperative property management
• Superior verbal and written communications skills and proven customer service exposure
• Extremely organized, consistent, and flexible and adaptable to change
• Proven leadership and teamwork skills
• Experience with large, complex accounts with multiple clients and stakeholders
• Excellent decision making and analytical skills to effectively tackle issues daily
• Excellent time management skills to meet deadlines
• Working knowledge of Microsoft Office and Windows environment
• Experience with property management software AvidXchange, Yardi, BuildingLink, ClickPay is a plus

Responsibilities

• Oversees all staff and building operations of a luxury condominium development
• Act as main point of contact with Boards
• Lead Board meetings and prepare minutes
• Manage budget and financial reporting
• Monitor cash and reserve funds
• Oversee vendor contracts and accounts payable
• Supervise and train building staff
• Ensure compliance with permits and regulations
• Coordinate with departments (accounting, compliance, closings)
• Perform routine property inspections

Skills

Verbal communication

Written communication

Leadership

Teamwork

Organization

Time management

Microsoft Office

AvidXchange

Yardi

BuildingLink

ClickPay

Customer service

Analytical skills

Education

Bachelor's degree

Certifications desired

Tools

AvidXchange

Yardi

BuildingLink

ClickPay

Job description

FirstService Residential ; NYC's most prestigious and fastest growing full-service property management firm has an exciting opportunity for a career-minded professional. The onsite property manager is responsible for all aspects of client relations from financial reporting to building staff performance and productivity. The property manager assumes ultimate responsibility for overall delivery of services to the client. This in-person role is available at a condominium in Oceana, Brooklyn.

Description

FirstService Residential ; NYC's most prestigious and fastest growing full-service property management firm has an exciting opportunity for a career-minded professional. The onsite property manager is responsible for all aspects of client relations from financial reporting to building staff performance and productivity. The property manager assumes ultimate responsibility for overall delivery of services to the client. This in-person role is available at a condominium in Oceana, Brooklyn.

Responsibilities Include (but Are Not Limited To)

• Oversees all staff and building operations of a luxury condominium development which includes 16 hi-rise buildings and one HOA; including onsite Property Manager and assistant manager.
• Act as main point of contact with the Boards.
• Responsible for leading Board meetings by keeping focus on the agenda created.
• Prepare Board meeting minutes in a timely and professional fashion.
• Submit board meeting "agenda packages" to Board as required but at least five days prior to meetings.
• Responsible for handling emergency situations and crisis management.
• Supervision and training of building staff members (union and non-union).
• Conduct thorough interviews for potential building open positions. Responsible for the coordination of background and drug tests of potential new hires.
• Conduct and manage adequate training of new staff members, as well as the ongoing training of existing staff.
• Impose progressive disciplinary action if and when required.
• Responsible for the development and implementation of building staff work schedules.
• Conduct periodic staff performance evaluations. Develop improvement strategies for the performance of building staff members.
• Meet monthly with Security Company and Amenity Company
• Monitor the cash and reserve funds of the property.
• Responsible for final review of operating statements and monthly financial reports.
• Actively participate in budget preparation.
• Assist the property accountant in the presentation of the annual budget to the Board of Directors.
• Keep track of property financial variance reports.
• Constantly seek, evaluate, and execute methods to achieve methods to preserve client cash and capital.
• Responsible for overseeing building repairs and apartment alterations.
• Approve payment of vendor invoices via accounts payable software, Avidxchange.
• Diligently monitor and take appropriate action on delinquent tenant/shareholder owner accounts.
• Ensure that all building permits, licenses, and etc. are compliant with state and local rules and regulations.
• Responsible for taking immediate action to resolve new violations.
• Ensure that old violations of record are resolved on a timely basis.
• Ensure implementation of security and safety safeguards and procedures for portfolio of properties managed.
• Perform daily routine property inspections to ensure building safety, maintenance, cleanliness, etc.
• Responsible for the communication of mechanical/building deficiencies and issues with building staff and other appropriate parties involved.
• Identify, discuss, plan, and negotiate with vendors to complete all necessary capital improvement projects.
• Responsible for requiring proper vendor insurance with BCS.
• Responsible for the maintenance requirements of the properties' physical plants, i.e. boiler conversions, HVAC, etc.
• Interface with all internal department personnel (accounting, compliance, closings, etc.).
• Maintain and organize electronic and paper tenant and building files.
• Respond to all communications (phone, email, etc.) in a timely and professional manner.
• Be familiar with critical provisions of client management contracts.
• Maintain substantial compliance and follow Property Management Best Practices, particularly FSRconnect.
• Load tasks onto the resident/building database, FSRconnect, in Task Administration within 48 hours of any board or annual meeting.
• Email supervisor within 24 hours of a board or annual meeting with a succinct description of the general tone of the meeting.
• Perform routine site inspections.

Skills & Qualifications

• Bachelor's degree required. Certifications desired
• Five (10)+ years experience in New York City luxury residential condominium and cooperative property management.
• Must have superior verbal and written communications skills and proven customer service exposure.
• Must be extremely organized, consistent, and flexible and adaptable to change.
• Proven leadership and teamwork skills.
• Demonstrated experience in large, complex accounts with multiple clients and stakeholders.
• Excellent decision making and analytical skills to effectively tackle issues or challenges that may occur daily
• Excellent time management skills to meet deadlines and display efficiency
• Working knowledge of Microsoft office and Windows environment necessary.
• Experience with property management software, AvidXchange, Yardi, BuildingLink, ClickPay is a plus.

What We Offer

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, life insurance, short term disability, legal, and identity theft. You will also be eligible for company paid life insurance, long term disability, and benefits from our employee assistance program. In addition, you will also be eligible for paid time off, paid holidays, and a 401k with company match.

Compensation

$130,000 - $150,000 / year

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage:

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

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